Village of Dunlap Board of Trustees met August 9.
Here is the minutes provided by the Board:
President Jack Fennell called the regular meeting of the Village Board of Trustees to order at 7:00p.m. Trustees present were Colleen Slane, Jack Esterdahl, Sheila Taylor, Aaron Barrington and Bob Anderson. Due to an error in compliance with state policy, Beau Feuchter’s appointment in June has been deemed invalid. A motion was made by Colleen Slane to appoint Beau Feuchter to the open trustee position to correct this. Bob Anderson seconded the motion. Roll Call vote- all approved. Motion carried. Mr. Feuchter was then sworn in and took his seat at the board. Aaron Barrington made a motion to accept the minutes from the July 12, 2017 regular meeting. Jack Esterdahl seconded the motion. Roll call vote- all approved. Motion carried.
Bills:
The bills were reviewed as follows:
Ameren Illinois 592.09
Better Banks 553.44
Buskirk Tree Service 1,675.00
Crawford & Brinkman Door Co. 715.00
Dunlap Rec Association 10,000.00
Dick Johnson Farm Enterprises 721.56
Frontier 199.68
German-Bliss Equipment, Inc. 300.00
Gordon, Stockman & Waugh, P.C. 2,750.00
Health Care Service Corporation 4,275.80
Homefield Energy 684.42
Illinois American Water 20,176.70
Illinois Liquor Control Commission 25.00
Kelly Sauder Rupiper Equipment 1,756.41
Kickapoo Sand & Gravel Inc. 21.00
Locis 493.00
Mediacom 54.99
Menard's 35.97
Midwest Construction Services, Inc. 709.64
Midwest Equipment 7.98
Miller, Hall & Triggs 2,954.12
Mohr & Kerr Engineering & Land Surveying 7,062.68
Office Depot 31.31
PDC Laboratories Lab 414.50
Peoria County Sheriff 1,627.34
Peoria Journal Star 319.64
Physician Mutual 277.60
Power Net Global 15.59
Shell Fleet Plus 420.20
Stellar Systems, Inc. 252.50
USA Blue Book 268.92
Verizon Wireless 135.39
Wigand Disposal 59.56
Christina R Dean 880.00
Dale E. Bishop 6,186.60
Dwight D. Johnson 810.00
Jason D. McGinnis 2,386.50
John G. Fennell, Jr. 440.00
Marcus J. Loser 4,049.07
Miranda S. Donahoo-Simpson 868.00
Ryan S. McMillan 1,012.50
Tracy N Korger 450.00
EFPTS 4,458.64
IDOR 795.81
IMRF 2,388.13
State Disbursement Unit 1,911.50
A motion was made by Jack Esterdahl to pay the bills as presented. Beau Feuchter seconded the motion. Roll call vote- all approved. Motion carried.
Treasurer’s Report:
Dwight Johnson reported a normal month of spending, and on budget. A motion was made by Aaron Barrington to accept the treasurer’s report, and Colleen Slane seconded the motion. Roll call vote- all approved. Motion carried.
Individual Communications:
Mandy Ellis, Principal at Dunlap Grade School, was kind enough to accept Jack Fennell’s invitation to attend tonight’s meeting to discuss the “Little Library” project. She addressed the board about her excitement at expanding project from her two little libraries to others throughout the village in order to promote and encourage a love of reading and learning. She added that the libraries are easy to manage and are stocked with books donated by the community. Dale Bishop said that Rich Mercer of Mercer Construction has volunteered to build the libraries if the village provides the materials. Jack Fennell asked for two trustees to head the program. Aaron Barrington and Jack Esterdahl have stepped in to head the project.
Dale Bishop’s Report:
Water and sewer operations are normal. Water shutoff list will be complete tomorrow. Shaw Road lift station has a moisture sensor inadvertently activating the pump. It will be repaired soon. Buskirk Tree Service has cut down several damaged/diseased trees in the village. The village will find another company/contractor to grind the stumps.
Copperfield Park has gravel in place. Unfortunately, the swing set was damaged during installation. It has been scheduled for repair. The sidewalk project on Legion Hall Road has been completed. The School District along with the Dunlap Recreation Association has decided not to reinstall fencing for now. Roadwork on Breckenridge is a high priority item, and a request bids will need to be sent out soon. Letters addressing yard rubbish and weeds were sent out, and properties have been getting cleaned up.
Scott Brunton, Village Attorney, addressed the board regarding forming a TIF district in Dunlap and economic impacts of TIF district.
Jack Fennell requested a new ordinance for the Village paint reimbursement program to include 50% material cost reimbursement up to $250 per project. Dwight Johnson added that the village will need a supplemental resolution for the Route 91 project in order to pay the last $44,000 incurred costs. Bob Anderson added the village will be looking at refuse pickup changes. Dale Bishop requested a credit card authorization ordinance.
Committee Reports:
Jack Fennell –Nothing to add regarding personnel.
Colleen Slane- Police Reports were reviewed. Dunlap Days will need volunteers for several portions of the event: South Side Stride on Saturday morning for about 1.5 hours, managing vendors, donating blood, serving beer and selling tickets.
Jack Esterdahl- North Park fencing project has started. The posts are up, and anticipated project completion by mid next week. The signs with DHS State champion tennis and track teams have been installed on Route 91, Cedar Hills Drive, and Legion Hall Road.
Aaron Barrington- Nothing to add.
Sheila Taylor- The crosswalk lighted signs for school zones are $2800 each. Dale Bishop added that the crosswalk on Route 91 might be put installed, waiting to hear back from IDOT.
Bob Anderson- Nothing to add.
Jack Fennell reviewed the timeline costs associated with a second water line into the village. The project could start in May 2018. It would be cheaper than investing in a new water tower. The cost would be paid for in a twenty-year timeframe with a $10 per month per water customer in the village, if no new growth were sustained. Mr. Fennell would like to look more closely at this next month.
Azavar has contacted Dwight Johnson. They are a commission based revenue auditor.
Mr. Johnson would like to look into adding their services.
Mr. Johnson reviewed the final bill received from IDOT for the Route 91 project. The bill included unexpected overage charges in the amount of $44,000. We are only 3 months into our fiscal year, and won’t be able to commit to any new major projects until next year. Dale Bishop requested Birch Street sidewalk reparations for safety reasons. It will cost $2500 to cut out the old concrete sidewalk and replace it. Sheila Taylor made a motion to approve the sidewalk repair up to $2500, and Jack Esterdahl seconded the motion. Roll call vote- all approved. Motion carried.
Dale Bishop asked the board to approve reimbursement to a paint project at 202 Birch Street that has been completed. Aaron Barrington made a motion to reimburse the homeowner $250 for paint costs. Bob Anderson seconded the motion. Roll call vote- all approved. Motion carried.
Dale Bishop reviewed the bid for 2 speed humps (Legion Hall Road and First Street). Total cost is $10785. Discussion regarding cost and budget followed. Jack Esterdahl made a motion to approve one speed hump at a cost not to exceed $6000. Aaron Barrington seconded the motion. Roll call vote- all approved. Motion carried.
Tracy Korger reviewed information on EZ Ice, a temporary ice rink available for purchase, as a suggestion for a community based activity for the village during winter months.
Aaron Barrington made a motion to adjourn, and Jack Esterdahl seconded the motion. Roll call vote- all approved. Motion carried.
Meeting adjourned at 8:50 p.m.
http://www.villageofdunlap-il.gov/uploads/1/1/4/9/11491640/2017-08.pdf
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