Alpha Park Public Library Board met November 20.
Here is the minutes provided by the Board:
1. Call To Order
The regular meeting of the Alpha Park Public Library District Board of Trustees was called to order at 7:00 p.m. Monday, November 20, 2017, in second floor meeting room #3, President Kyle presiding.
Members Present: Mary Ann Gottlieb, Jennifer Hattermann, Shondra Johnson, Crystal Kyle, Sandy Lingenfelter, Tamara Ruth, and Tom Stagg.
Members Absent: none
Staff Present: John Richmond and Patti Borland.
Public Present: John Howard, Director of Farmington Library
2. Public And Audience Comments
3. Formation And Acceptance Of Consent Agenda
President Kyle presented items #4 (Minutes), and #5 (Financial report), for the consent agenda.
Trustee Johnson asked that #5 be removed.
4. Minutes
Resolved, That The Minutes Of The October 16, 2017, Regular Meeting Be Adopted.
The motion was made by Trustee Ruth, seconded by Trustee Hattermann, and passed by unanimous vote.
5. Financial
Resolved, That The Financial Report For October Be Accepted And That Expenses For October In The Amount Of $210,986.30, Be Approved For Payment.
Trustee Lingenfelter moved and Trustee Hattermann seconded the motion to change the wording on the agenda to delete the total amount from the resolution. After a discussion Trustee Lingenfelter amended her motion; the total listed will be the amount of the total expenses for any given month to agree with the financial report. Trustee Hattermann seconded the amended motion.
The motion passed with a unanimous roll call vote.
6. President’s Comments
President Kyle wished everyone has a great Thanksgiving with family and friends.
7. Committee Reports
A. Finance Committee
Trustee Lingenfelter reported that a meeting had been held to discuss the reports that are given to the board each month.
B. Building & Grounds Committee
Trustee Ruth reported the parking lot is done, and the HVAC unit has been purchased and installed. The interior west wall is in the process of being repaired. The mold removal was done last week; there was minimal damage. Work continues on the drywall and painting.
The next project is lighting upgrades in the 1995 portion of the library.
Trustee Johnson asked if we were going to get blockers for the front of the building for safety. This is going to be revisited.
C. Marketing
A meeting will be held on Tuesday, Dec. 12, 2017. Crowd funding for a specific purpose, or purposes, will be among the topics addressed.
D. Safety Committee
Trustee Stagg reported on the Per Capita grant requirements. Trustee Stagg, Director Richmond, and Adult Services Librarian Will LaChance participated in a webinar concerning safety, specifically directed at trustees and staff. Director Richmond has created a safety incident report form, which is somewhat different from the usual incident report form.
The committee is revising the Disaster Plan to be more user-friendly. A revised plan should be ready for the board to review next month.
8. Legislative News
Statewide property tax freeze legislation didn’t pass in the House. This may come up again.
9. Director’s Report
1.) Technical Services is working on a project to organize library photo albums, chronologically, and to put photos in archival-quality albums for better preservation.
2.) Staff continues to receive favorable comments about the public parking lot. A former board member especially likes the new, highly accessible incline up to the sidewalk.
3.) The Friends have sold 94 bricks to be used for a patio. The potential installer envisions removing the concrete pad near the west-side garden to create an all-brick patio from there to the flowerbed. This is larger than anticipated. It would be 375 sq. ft. and would cost the Friends $6,689. He also recommends concrete pavers instead of clay bricks. The Friends have further questions to work through.
Mr. Chandler, the shop teacher at LCHS, has made an excellent sign for the stepping-stone path. The sign will be installed in the spring.
4.) The annual staff-board Christmas luncheon, with longevity awards, will be held on Thursday, December 14, from 11:30 a.m. -- 2:00 p.m., at Fairview Farms Restaurant. Spouses are welcome. This is included as an agenda item under “New Business,” for emphasis.
5.) A copy of the Board’s bylaws are included in the packet. Of the five chapters in the Trustee Fact File required for reading for the Per Capita grant application, chapter 3 is the one the State Library is interested in. The board is to decide if the bylaws need to be reviewed/revised.
6.) The Personnel Policy committee has met twice. Director Richmond has sent the draft revised policy to Phil Lenzini for review.
7.) Dixie Krisher has made three wall hangings out of many years’ worth of Summer Reading t- shirts. Director Richmond displayed them to the board.
8.) Director Richmond presented the current Circulation Policy, along with a proposed revised one provided by a staff member.
10. Communications
None.
11. Unfinished Business
The Safety Committee is investigating whether or not to keep Narcan in the library if it is ever needed for a member of the public who is addicted to opioids or heroin; this was mentioned in the webinar, noted under the Committee’s earlier report. Detailed training would be required.
A location for a drive-up book drop is still under discussion.
12. New Business
A. Per Capita grant requirement – Board and bylaws
The board needs to review its bylaws. Trustee Stagg will collect recommendations for the board to review.
B. Circulation Policy
The current circulation policy was updated and the other document that was presented to the board was discussed. It was determined that it was a fine piece of work, but it was over-long. It would be excellent for staff training, and portions of it could be included under FAQ’s on the website. Director Richmond will follow-up on this.
C. Christmas luncheon and longevity awards, Thursday, December 14.
Trustees should let the library Business Office know if they can attend.
13. Commendations
Patti for her excellent work in oversight of IMRF funds, payroll, et. al. Received compliments from IMRF auditor for accuracy “down to the penny.” Submitted by Director Richmond.
Trustee Ruth commended Sara Bell and Cheryl Duhs for the hard work on the Halloween party; it was a great success.
14. Comments
15. Adjournment
There being no other business, the meeting was adjourned at 8:37 p.m.
http://www.alphapark.org/images/Board/minutes11-20-17.pdf
Alerts Sign-up