Peoria Standard

Chillicothe Park District Board of Trustees met May 9.

Here is the minutes provided by the board:

Meeting was called to order at 7:00 am by President Maurer with Pledge of Allegiance

BOARD MEMBERS PRESENT: Patty Audo, George Boze, Kyle Kinnary, Carol under Revised Open Meetings Act: Masek, Steve Maurer, Jeff Nudd, Shane Placher

STAFF PRESENT: Director Yates, Sharon Van Ostrand, Secretary Highfill, Attorney Mahoney

REVIEW OF MINUTES: Minutes of April 2020 meeting were reviewed. Motion to approve was made by Trustee Boze and seconded by Trustee Masek. Result: Ayes: 6; Nays: 0 Motion Approved

REVIEW OF BILLS: Summary of bills for April and May 2020 was reviewed, including additional bills. Motion to approve as presented was made by Trustee Placher and seconded by Trustee Boze. Result: Ayes: 6; Nays: 0 Motion Approved

FINANCIAL REPORT: Kevin and Sharon explained and answered questions in regard to the report. Kevin advised authorized signatures on Capital Improvement Fund (CIF) have been updated. Aupperle and Racioppi bills were paid from General Checking Account that now needs to be reimbursed from CIF. Per Peoria County, property tax first distribution is pretty well funded and expects second distribution to be okay. President Maurer stated because of the Board setting aside monies and securing our financial position, he requests following the path that has been set and spend monies only on emergencies for 6 months and put a freeze on expenditures. Motion to approve Financial Report as presented was made by Trustee Masek and seconded by Trustee Placher. Result: Ayes: 6; Nays: 0 Motion Approved

EXECUTIVE SESSION: Motion to adjourn to Executive Session for the purpose of purchase or lease of real property for the use of the public body, including meetings held for the purpose of discussion whether a particular parcel should be acquired, pursuant to 51ILCS 120/2(c)(5) of the Open Meetings Act and reconvene for action on items discussed in closed session, if necessary, was made by Trustee Placher and seconded by Trustee Masek at 7:28 am. Result: Ayes: 6; Nays: 0 Motion Approved Motion to close Executive Session at 7:43 am and resume Board meeting was made by Trustee Boze and seconded by Trustee Placher. Result: Ayes: 6; Nays: 0 Motion Approved Motion to approve Commercial Sales Contract with Richard Racioppi for purchase of 5407 E. Rome West Rd property, as amended, was made by Trustee Boze and seconded by Trustee Masek. Result: Ayes: 6; Nays: 0 Motion Approved roll call vote

NEW BUSINESS: Motion to authorize transfer of monies, not to exceed $215,000, from Capital Improvement Fund at Associated Bank to Better Banks General Checking Account was made by Trustee Audo and seconded by Trustee Placher. Result: Ayes: 6; Nays: 0 Motion Approved Motion to approve Board-appointed personnel for Fiscal Year 2020/21 was made by Trustee Masek and seconded by Trustee Kinnary. Result: Ayes: 6; Nays: 0 Motion Approved

DIRECTOR'S REPORT: COVID-19 items addressed: 1. After viewing NRPA survey results and IAPD webinar, having discussions with area park districts and exploring options, Kevin recommends that Shore Acres Pool not open for 2020, with discussion held. Santa Fe Park Splash Pad opening will be reviewed at next Board meeting; 2. Following Governor’s guidelines, rentals/events will continue to be postponed or canceled; 3. With guideline clarification needed, baseball field usage starts 7/1 and games may be allowed with less than 50 people on 7/15, with discussion held on signage and closure of dugouts and bleachers. Rome Youth Fields usage guidelines need addressed with expected post- ponement/cancellation of Brad Wallin Tournament and Chillicothe Youth Summer Activities; and 4. Maintenance staff is on an as-needed basis for facilities with hours to be determined by weather and future Board-approved projects. Kevin requests the Parks Committee review Future Projects List and decide what to complete, either on an hourly or dollar figure, using budgeted Pool monies. Shore Acres Master Plan painting/sealing is scheduled for 5/18 with usage to be determined at June Board meeting. Coal Hollow Park is still open and upstream tree trimming debris causing the storm damage was cleaned up with repairs to be made when weather permits. Grand Opening is tentatively scheduled for 10/3. Pearce Community Center Summer Camp may be held in our parks. Kevin recommends Pool be filled to run equipment and certify lifeguards for 2021 season, if allowed, along with some staff to work on special projects, such as painting, cleaning and trail work. Tentative Budget will be presented at June Board meeting. Maintenance: Developing Future Projects List with costs for Board consideration. Motion to have Director issue News Release as presented, with needed adjustments, for Shore Acres Pool and Santa Fe Park Splash Pad to remain closed until COVID-19 guidelines change was made by Trustee Audo and seconded by Trustee Nudd. Result: Ayes: 6; Nays: 0 Motion Approved Motion to approve Director's Report as submitted was made by Trustee Boze and seconded by Trustee Placher Result: Ayes: 6; Nays: 0 Motion Approved 

COMMITTEE REPORTS: 

FUTURE AGENDA ITEMS: Future Agenda items include Coal Hollow Park yearly update with Mike Contratto, Board-appointed personnel yearly reviews and 2020-21 Tentative Budget and Appropriation Ordinance. Trustee Placher stated Personnel Committee is expected to conduct reviews in August.

ADJOURNMENT: Motion to adjourn meeting at 8:37 am was made by Trustee Boze and seconded by Trustee Masek. Result: Ayes: 6; Nays: 0 Motion Approved

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