Peoria Standard

The Chillicothe City Council met July 25.

Here are the meeting minutes as provided by Chillicothe:

The City Council of the City of Chillicothe, Peoria County, Illinois, met in Regular Session July 25, 2016.

Mayor Douglas P. Crew called the meeting to order at 7:00 P.M.

The Pledge of Allegiance, to the Flag of the United States of America, was recited.

Chairman Crew directed Clerk Hurd to call Roll.

Present: Mayor Douglas P. Crew

City Treasurer B.L. Bredeman

City Clerk Margaret Hurd

Aldermen: Ronald Beaumont, Judith Cantwell Danny Colwell, Dennis Gould, Michael Hughes, Gary Sharp, James Thornton

Also Present: City Attorney Michael Seghetti

Police Chief Scott Mettille

Superintendent of Public Works, Shawn Sutherland

City Engineer, Ken Coulter

Office Manager Denise Passage

Absent: Patricia Connor

Chairman Crew declared a Quorum present.

The Minutes of the Regular Council Meeting held on July 11, 2016, were presented.

Motion Alderman Colwell, second Alderman Cantwell that the Council dispense with the reading of the Minutes of the July 11, 2016 Regular Council Meeting and approve the Minutes as presented.

Motion carried via voce vote.

Clerk Hurd presented Communications as follows:

1. Clerk Hurd announced that registration had opened for the annual IML Conference.

2. Clerk Hurd stated she was in receipt of the City Engineer report dated July 19, 2016

3. Clerk Hurd stated she was in receipt of the Budget Comparison report as submitted by Bookkeeper, Gina Carr.

4. Clerk Hurd announced that as of last Thursday phase one of the City’s online burial search was completed.

Motion Alderman Colwell, second Alderman Hughes, that the communications, as presented by the Clerk, be placed on file. Motion carried via voce vote.

There were no communications from the Alderman.

Chairman Crew reported the following communications:

1. Chairman Crew announced that Senator Chuck Weaver would be holding a meeting 8am on Friday, July 29th at the Library. He encouraged all Aldermen to attend.

2. Chairman Crew announced that he would be holding an informational meeting on Monday, August 1 at IVC High School concerning the proposed mining west of town.

3. Chairman Crew announced that the Iowa Interstate Train Excursion will be held on September 10, 2016.

Motion Alderman Gould, second Alderman Beaumont that the communications as presented by the Mayor and Alderman be placed on file. Motion carried via Voce Vote.

Motion Alderman Thornton, second Alderman Gould that the bills as presented be paid and the payrolls and transfers be approved.

Roll Call Vote was:

Ayes: Beaumont, Cantwell, Colwell, Gould, Hughes, Sharp, Thornton

Nays: None

Chairman declared motion carried.

Motion Alderman Colwell, second Alderman Cantwell that the Supervisor Wage and Benefit Policy be amended with respect to compensation for the Police Chief as follows:

- beginning in the year 2014, the Police Chief shall be allowed five (5) additional vacation days and shall be paid an additional $500 in each year in which the City provides police protection for the Summer Camp event held at Three Sisters Park; and

- beginning May 1, 2016, the Police Chief shall be paid at the rate of $40.00 per hour for hours worked by the Police Chief at events held at Three Sisters Park (other than Summer Camp) in excess of eight (8) hours on weekdays and all hours on Saturdays and Sundays, but only if the City has received payment from a third party for such hours at such rate. The $40.00 per hour rate shall be adjusted to the extent that the rate at which the city receives reimbursement from a third party is adjusted.

Roll Call Vote was:

Ayes: Beaumont, Cantwell, Colwell, Gould, Hughes, Sharp, Thornton

Nays: None

Chairman declared motion passed carried.

Motion Alderman Gould, second Alderman Connor that the Council accept and award the bid for the 2016 sealcoating, to Pavement Maintenance Services Inc. in the amount of $18,240.50. Payable from the Motor Fuel Tax Fund. The Contractor on this project must pay the "prevailing rate of wages" as determined by the City pursuant to the Illinois Prevailing Wage Act (820 ILCS 130/1 et seq.) and comply with all other provisions of such Act.

Roll Call Vote was:

Ayes: Beaumont, Cantwell, Colwell, Connor, Gould, Hughes, Sharp, Thornton

Nays: None

Chairman declared motion carried.

Motion Alderman Gould, second Alderman Hughes that the Council approve the following applications for the 2016 sidewalk program:

Cynthia Vernon 830 Hushaw $1,000.00

Brad Yarger 1429 Logan $1,000.00

Total $2,000.00

Budget $22,000.00

Balance$15,941.10

Approved $ 2,000.00

Balance $13,941.10

Roll Call Vote was:

Ayes: Beaumont, Cantwell, Colwell, Gould, Hughes, Sharp, Thornton

Nays: None

Chairman declared motion carried

Motion Alderman Gould, second Alderman Sharp the Council approve a wage increase in the amount of $2,500.00 for the Superintendent of Public Works, Shawn Sutherland, effective July 27, 2016. Discussion ensued, Alderman Cantwell questioned if the City could afford giving a pay increase.

Chairman Crew stated that the pay increase was budgeted.

Roll Call Vote was:

Ayes: Beaumont, Cantwell, Colwell, Gould, Hughes, Sharp, Thornton

Nays: None

Chairman declared motion carried

Motion Alderman Gould, second Alderman Hughes that the council approve Resolution No. 16-07-05, a revised MFT Resolution for the purpose of maintaining streets and highways under the applicable provision of the Illinois highway code from Jan. 1, 2016 to Dec. 31, 2016 (Overlay, cracksealing, sealcoating and patching program)

Roll Call Vote was:

Ayes: Beaumont, Cantwell, Colwell, Gould, Hughes, Sharp, Thornton

Nays: None

Chairman declared Resolution No. 16-07-05 passed and signed the same.

Motion Alderman Gould, second Alderman Colwell that the council accept the patching quote in the amount of $155 per ton, from Advanced Asphalt, for the repair the street in various areas from sewer or water repairs. Payable from the Motor Fuel Tax Fund.

Roll Call Vote was:

Ayes: Beaumont, Cantwell, Colwell, Gould, Hughes, Sharp, Thornton

Nays: None

Chairman declared motion carried

Motion Alderman Gould, second Alderman Thornton that the Council accept and award the bid for the Cedar Street Parking Lot, in the amount of $93,154.95, payable to Hein Construction. Payable from the TIF Central Business. The Contractor on this project must pay the "prevailing rate of wages" as determined by the City pursuant to the Illinois Prevailing Wage Act (820 ILCS 130/1 et seq.) and comply with all other provisions of such Act.

Roll Call Vote was:

Ayes: Beaumont, Cantwell, Colwell, Gould, Hughes, Sharp, Thornton

Nays: None

Chairman declared motion carried

Motion Alderman Hughes, second Alderman Gould that the Council approve an expenditure of $1,140.00, payable to Spring Green, for weed control in the Chillicothe Cemetery. Payable from the General Fund.

Roll Call Vote was:

Ayes: Beaumont, Cantwell, Colwell, Gould, Hughes, Sharp, Thornton

Nays: None

Chairman declared motion carried

Motion Alderman Thornton, second Alderman Colwell that the council direct the City Attorney to draft the necessary documents for a HELP loan to Chad and Stephanie Kirman in the amount of $45,000.00 at the rate of 3% for a term of 7 years, secured by a shared first position mortgage on the real estate commonly known as 218 W Walnut, Chillicothe and a second mortgage on the property commonly known as 1700 W. Leonard, Chillicothe

Roll Call Vote was:

Ayes: Beaumont, Cantwell, Colwell, Gould, Hughes, Sharp, Thornton

Nays: None

Chairman declared motion carried

Motion Alderman Thornton, second Alderman Colwell that the Council approve Resolution No. 16-07-06, a resolution in Support of the completion of the Route 29/Fourth Street/Walnut Street Corridor Improvement.

Roll Call Vote was:

Ayes: Beaumont, Cantwell, Colwell, Gould, Hughes, Sharp, Thornton

Nays: None

Chairman declared Resolution No. 16-07-06 passed and signed the same.

Motion Alderman Thornton, second Alderman Colwell that the Council approve an expenditure of $1,000.00 payable to Troy Childers as the City’s reimbursement portion of the sidewalk participation program, upon completion of new sidewalk laid at 806 N 2nd Street in front of business. Payable from Central Business TIF.

Roll Call Vote was:

Ayes: Beaumont, Cantwell, Colwell, Gould, Hughes, Sharp, Thornton

Nays: None

Chairman declared motion carried

Motion Alderman Thornton, second Alderman Colwell that the Council approve a new Facade Improvement/Grant Program along with the guidelines as presented for businesses located outside the TIF area.

Roll Call Vote was:

Ayes: Beaumont, Cantwell, Colwell, Gould, Hughes, Sharp, Thornton

Nays: None

Chairman declared motion carried

Motion Alderman Cantwell, second Alderman Colwell that the Council adjourn into closed session at 7:29pm, to discuss litigation as outlined in Section 2 ( C ) (11) and upon returning from closed session no action will be taken.

Council returned to open session at 7:45pm.

Chairman Crew announced that there being no further business the Council meeting adjourned at 7:46pm.