Peoria Standard

City of Peoria Housing Authority met March 27.

Here is the minutes provided by the Board:

Opening: At 4:37 p.m., Commissioner Cannon opened the Regular meeting with the Pledge of Allegiance, a moment of silence and roll Call.

Roll Call: Commissioners Present: Commissioner Cannon, Commissioner Brown, Commissioner Fassino, and Commissioner Childs

Attending PHA Staff: Paul Bollinger, Yvonne Long, Theresa Switzer, Bret Stone, PHA Attorney, John Redlingshafer and Nicole Krol

Election of Revised Slate of Officers: Commissioner Cannon announced the resignation of Chairman Ken Zika from the PHA Board of Commissioners. 

Commissioner Cannon stated he would like a motion to nominate Commissioner Jim Fassino, Current PHA Board Treasurer as the new Chairman of the Board. Commissioner Brown seconded the motion.

Roll Call:

Ayes: Commissioner's Cannon, Fassino, Brown, and Childs

Nay: None, motion carried.

Chairman Fassino stated as a result of his nomination, there is a requirement to elect a new BOC Treasurer. J. Redlingshafer stated the Board has the opportunity to elect a Treasurer if there is no one as inclined to serve. There is also an opportunity in the Bylaws for additional duties to be delegated as deemed necessary. Chairman Fassino asked for a motion to nominate Commissioner Anne Fox as the Treasurer of the PHA Board of Commissioners. Commissioner Cannon moved to nominate Anne Fox, Commissioner Brown seconded.

Roll Call:

Ayes: Commissioner's Cannon, Fassino, Brown, and Childs

Nay: None, motion carried.

New Employee Introductions: 

P. Bollinger introduced the following as the newest members to the PHA staff. 

Skyy Bailey, HCV Eligibilty Specialist

Kate Thompson, Leasing Specialist

Folanda James, Receptionist and

Stuart Wilkinson, Taft Groundskeeper

Community Comments: 

None

Chairman Fassino thanked the residents for the opportunity to hold the Regular Board meeting at the Sterling Towers Site.

Approval of the February 27, 2017 Regular Board Meeting Minutes:

Chairman Fassino asked if there were any additions or corrections to the February 27, 2017 minutes. Commissioner Cannon noted Robert Johnson's Comment on page one. Commissioner Cannon stated Mr. Johnson was addressing the Board as a citizen, not as a representing Park District Board member. Commissioner Cannon also asked the minutes to be revised to read Mr. Johnson inquired if PHA was receptive to be in a program for Re-Entry. 

Chairman Fassino noted his name Was not included in the Roll Call. 

Commissioner Childs noted Commissioner Andrews name was not present as well. 

Chairman Fassino stated he would like to add 2017 on page 6 regarding the incentive opportunity mentioned under CEO Compensation. (2017 incentive opportunity) Chairman Fassino asked for a motion to approve the minutes from the February 27, Regular Board Meeting as amended. Motion moved by Commissioner Cannon, seconded by Commissioner Childs.

Roll Call:

Ayes: Commissioner's Cannon, Fassino, Brown, and Childs

Nay: None, motion Carried.

Reports : Chairman Fassino stated all six reports will be voted on at the same time.

Human Resources: P. Bollinger stated according to page 32 of the PHA Personnel Policy, employment of relatives must be approved by the CEO. P. Bollinger stated he would like to note for the record and the Board that one of the new hires is a first Cousin to a Maintenance Technician in the Trades Union.

HCW:

Chairman Fassino noted Table 4 on page 13, the ELI declining from 71 to 45. P. Bollinger stated a considerable fewer amount of families are being brought off of the HCV waitlist, so the number will continue to decline as we move through the Course of this year. This is due to the Taft Redevelopment; however management still continues to put emphasis on meeting or exceeding the 75% threshold of ELI families Coming off of the HCV waitlist.

Finance: 

Chairman Fassino stated pages 16-60, which list the January results, were not discussed in depth at the Finance Committee meeting. There was more focus on pages 61-106 which cover the first two months of operation. The Committee felt management answered all of the questions sufficiently. Chairman Fassino welcomed the Board's questions or observations regarding the finance reports. Hearing none, Chairman Fassino suggested moving on to the MOD report.

MOD: 

Chairman Fassino noted page 109, the comment regarding the Renovation of 1031 Shelley project on hold pending review at Finance Committee for direction. P. Bollinger stated a recommendation will be brought before the Board at the May Regular Monthly BOC meeting, which will include the proposed reorganization of AMPs as well.

Asset Management: 

P. Bollinger stated TARS are being reported this month for January and February. P. Bollinger stated he looks forward to any Comments from the Board as it relates to how TARS will be reported outgoing forward.

Chairman Fassino stated there was conversation during the Finance Committee meeting regarding where charge offs might be at the end of the quarter. P. Bollinger stated he is anticipating an approximate 30K Write-off, which will have an effect on TARS.

P. Bollinger stated requests were made from the pest control vendor for results, which match what the Asset Managers have been reporting. Management feels comfortable reporting there are no active infestations. There are units which still have pests, but not at the level considered to be infestation. P. Bollinger stated residents are encouraged to speak with the Asset Managers about any pest issue they feel is not being addressed appropriately. If the resident is still dissatisfied with the results, they should contact the Executive Office. P. Bollinger stated the Asset Managers have not corresponded with the residents regarding their feedback, however it will be included in this year's resident survey that will be distributed. Commissioner Cannon requested a follow up on the shooting at Taft Homes. Officer J. McKean stated it was a non-resident which had no connection with any Taft residents. The shooting victim was not on the current trespass list.

FSS/ROSS:

Chairman Fassino asked about the $16,803.00 listed under the amount of Escrow forfeited this period. P. Bollinger stated he will research the number and report back to the board.

Chairman Fassino stated the ending balance of esCrow on page 127 is slightly different and needs to be adjusted. 

Chairman Fassino asked if there were any additional questions or concerns about the Reports.

Hearing none, Chairman Fassino called for a motion to approve Reports 1-6, as Corrected. Motion to approve moved by Commissioner Cannon seconded by Commissioner Childs.

Roll Call:

Ayes: Commissioner's Cannon, Fassino, Brown, and Childs

Nay: None, motion Carried.

Resolution #O32717-01. Approval of the Capital Fund Five Year Work Activites 20172021.

Chairman Fassino stated no comments were received during the 45 day comment period, however there was mention of a recommended addition. P. Bollinger stated PHA is setting aside funds specifically for renovating the HOPLIF units to bring them back in service for OCCupancy. Chairman Fassino asked if there were any additional questions regarding the resolution. Hearing none, Chairman Fassino called for a motion to approve Resolution #032717-01, Motion to approve moved by Commissioner Brown seconded by Commissioner Childs.

Roll Call:

Ayes: Commissioner's Cannon, Fassino, Brown, and Childs

Nay: None, motion carried.

Resolution #032717-02 FY2016 Section 8 Management Assessment(SEMAP) 

P. Bollinger stated the SEMAP submission was discussed last month due to the unexpected resignation of the HCV Supervisor. SEMAP was uploaded on time, however a resolution was not presented to the Board. Management is asking at this time to approve the FY2016 SEMAP submission. Chairman Fassino asked if there were any additional questions regarding the resolution. Hearing none, Chairman Fassino called for a motion to approve Resolution #032717-02, Motion to approve moved by Commissioner Cannon seconded by Commissioner Childs.

Roll Call:

Ayes: Commissioner's Cannon, Fassino, Brown, and Childs

Nay: None, motion Carried.

Taft Homes Rental Assistance Demonstration (RAD) Application and Redevelopment Update:

Y. Long stated the 4% tax credit application was submitted to IHDA at the beginning of March. There are 44 units in Taft Homes Phase I, which include 22 Rental Assistance Demonstration (RAD) and 22 PHAProject Based Vouchers (PBV). Y. Long noted Taft Homes Development I, LLC includes River Valley Foundation Inc. (RVF), which would be PHA's 501c3 affiliate. PNC will be the equity provider, while Morton Community Bank will provide the bond. 

Cindi Herrera Continues to Work with PHA on this project. The RAD financing plan has been submitted and the FHEO approval has been received. Since the time of this memo, PHA has received additional PBV applications. There are two developers interested in PBV through the RFP posted on the PHA website. 

A Community Workshop will be scheduled to find new multifamily property owners willing to participate as well. It is projected to have the written communications and Workshops implemented by mid-May. Revised CHAPS have already been received and will be processed through HUD's online system. PHA expects to have additional Solicitations for fee developers to include both 4% and 9% low income housing tax credits, however the release date has not been finalized. A resident meeting was held on March 16, 2017. Information on relocation will be reviewed and finalized by C. Herrera before distribution.

C. Herrera provided the Board with a summary handout regarding Taft Redevelopment PHASE I. PHASE I - On-Site includes 2.57 acres adjacent to existing Taft Homes. C. Herrera stated as previously mentioned, the 44 units will be split into 22 RAD and 22 PHAPBV units to increase the revenue for the project to support the debt. 

The Model Group will be serving as a fee developer, providing the financial guarantees that will be required by the investor and the lender for the Construction completion. The PHA will Control and own the property through an affiliate, RVF I, LLC. RVF I, LLC is a sole asset entity which will serve strictly as the managing general partner for this project. The sole member of that LLC is the River Valley Foundation, the PHA's 501c3 affiliate, which is a standard structure for these types of deals. An affiliate of PNC Bank will be the investor and own 99.9% of the project. PNC stays in for the 15 year tax credit compliance period and will exit at the end of the 15 years. 

The project is 9.5M overall, with a 1.5M first mortgage through Morton Bank. The PHA is putting in a secondary mortgage of 3.4M with anticipation the tax credit equity will be approximately 3.4M as well. There is a Deferred Developer fee of 251 K, a Federal Home Affordable Housing Program grant for 748K, and a small DCEO Grant of 162K also making up the financial sources Coming to the project. As far as uses, PHA has a little over 7M in Construction, 80K in relocation, 673K in Soft Cost, 548K in financing, reserves and a developer fee of 1.4M. 

PHA has submitted the financing plan to HUD along with the final tax credit application with IHDA. The 4% application went in at the same time of the deadline for the Competitive 9%, however there has been Communication indicating it should be reviewed in the next couple of weeks.

C. Herrera stated part of RAD is to be able to transfer the units to other locations throughout the Community. MACO Development Company responded to a solicitation, proposing a partnership with PHA. The location would be a 14-acre site located on Big Hollow Rd, Consisting of 66 units for persons ages 55+, 22 RAD, and 15 units specifically for Veterans. MACO Development has an IHDA approved preliminary application for 9% tax Credits. There final application is due on June 23, 2017. The second application received was from the Vecino Group and South Side Office of Concern. 60 total units for families and 19 RAD units would be located at 900 W. Trailcreek Drive. The Vecino Group also has an IHDA approved preliminary application for a 9% tax credit, with the final application being due on June 23, 2017.

Open Items List: 

P. Bollinger stated PHA continues to Work with legal to confirm the approval for River West and Harrison property tax exempt request.

The recover Agreement will be addressed in the CEO report. 

P. Bollinger reminded Commissioners who have not yet completed the OMA training to please do so, and provide the certification to N. Krol.

The working policy session is addressed in the 2017 goals. 

The pamphlet will be delivered to the board on 4/1 for review. 

A meeting with Habitat for Humanity is scheduled for 3/28 at 8:30 a.m. to discuss a possible partnership.

A meeting with Commissioner Cannon and P. Bollinger will be scheduled to discuss housing Ex-Felons.

HUD Recovery Agreement:

P. Bollinger stated there are no updates on the Recovery Agreement. The PHARS team will be visiting PHA on April 4 and 5. The proposed dates for the outstanding items have been sent to K. Laviano, and will be addressed during the visit. P. Bollinger requested the members of the Board to review their calendars for April 4 and 5 to meet with the PHARS team while they are here.

CEO Report: 

P. Bollinger stated the Title VI review/Fair Housing Review was completed last week. Management is still awaiting the outcome from the review. Because PHA is still considered a high risk agency, HUD will be visiting this week to perform the Risk Assessment to review policy and procedures, along with interviewing staff and touring a number of physical assets. 

P. Bollinger stated he was requesting the approval of the PHA Board for the appointment of Nathan Joseph to the River Valley Foundation Inc. Board. Mr. Joseph is a principle partner with S.E. Clark & Associates, with an extensive background in development. 

Chairman Fassino asked for motion to appoint Nathan Joseph to the River Valley Foundation Inc. Board. Motion to approve moved by Commissioner Childs seconded by Commissioner Cannon. Commissioner Cannon requested background on the members of the River Valley Foundation Board members. P. Bollinger stated to his knowledge the Current Board is the original Board. Mr. Joseph would be the first replacement made. Commissioner Cannon requested providing the names and background of the Board members be placed on the Open Items List. 

Roll Call:

Ayes: Commissioner's Cannon, Fassino, Brown, and Childs

Nay: None, motion carried.

P. Bollinger stated all of the vacant positions have been filled with the exception of the grounds keeper at Harrison Homes. The new HCV Director will join PHA on 4/3/17. The HCV Supervisor position will also be filled on 4/3/17, from a promotion from within the agency, by the Current Assistant Asset Manager for Scattered Sites, Aldisa Slaughter.

Board Comments: 

Commissioner Cannon stated he and Commissioner Brown will be scheduling the Resident Safety Committee meeting every other month to receive feedback from residents. Commissioner Cannon stated there is a resident present that missed the public Comment period that should be given the opportunity to speak with the Board's approval.

Ethyl Riley stated she applied for an HCV voucher in 2005. Ms. Riley stated she recieved notice that she was approved for a voucher, but she was told she had to finish out her 1 year lease at Sterling Towers. Ms. Riley stated she also has problems with her mail delivery. Ms. Riley stated she was forced to get a P.O bOX because her mail Continues to be returned.

Chairman Fassino thanked Ms. Riley for her Comments.

Executive Session: The board may adjourn to, or meet Solely in, executive session for, Collective negotiating and Compensation matters. Chairman Fassino asked for a motion to move into Executive Session. Motion moved by Commissioner Cannon seconded by Commissioner Brown.

Roll Call:

Ayes: Commissioner's Cannon, Fassino, Brown, and Childs

Nay: None, motion carried.

Moved to Executive Session at 5:28 p.m.

Adjournment of Executive Session, and Resume the Regular Board Meeting:

Resumed Regular Board Meeting at 7:01 p.m.

2017 PHA Goals:

Chairman Fassino stated the Goals will be deferred to the April Board Meeting.

Adjourn Regular Board Meeting:

Chairman Fassino asked for a motion to adjourn the March Regular Board Meeting. Motion moved by Commissioner Brown seconded by Commissioner Childs.

Roll Call:

Ayes: Commissioner's Cannon, Fassino, Brown, and Childs

Nay: None, motion carried.

Meeting adjourned at 7:03 p.m.

http://www.peoriahousing.org/wp-content/uploads/2014/07/032717-Minutes-Final_Signed.pdf