Peoria Standard

Chillicothe Park District Board met February 11.

Here is the minutes provided by the Board:

Meeting was called to order at 7:00 am by Trustee Craig

Board Members Present: Gary Craig, Kyle Kinnary, Carol Masek, Shane Placher, Ben Tiller, Wes Williamson

Staff Present: Director Yates, Treasurer Van Ostrand, Secretary Highfill, Attorney Mahoney

Board/Staff Absent: Jeff Nudd

Guests Present: Scott Burdette, former maintenance employee, and son Carter Burdette, Kiersten Sheets, Shirley Ordaz and Megan McCausland

Review of Minutes: Minutes of January 2017 meeting were reviewed.

Motion to approve was made by Trustee Placher and seconded by Trustee Craig.

Result: Ayes: 5; Nays: 0 Motion Approved

Review of Bills: Summary of bills for January and February 2017 was reviewed, including additional bills.

Motion to approve as presented was made by Trustee Tiller and seconded by Trustee Placher.

Result: Ayes: 5; Nays: 0 Motion Approved

Financial Report: Sharon stated Worker's Compensation audit is finished and W-2/1099-Misc forms are completed and mailed. In the future, Finance Committee will be informed of the audit as it is in progress.

Motion to approve financial report as presented was made by Trustee Craig and seconded by Trustee Masek.

Result: Ayes: 5; Nays: 0

Motion Approved Motion to approve 2016 Financial Audit was made by Trustee Kinnary and seconded by Trustee Masek.

Result: Ayes: 5; Nays: 0 Motion Approved

New Business: Discussion was held on pool personnel manual, with the biggest change being a 50/50 credit for concession stand purchases, and Pearce Run For the Health of It sponsorship. Kevin suggests a 12 page Spring brochure, for 2-3 years of 10,000 copies, with a tear-out reference page. Kory made up the public input survey with a Needs Assessment completed, which will be posted on the website. Farnsworth Group agreement of Shore Acres Park Master Plan will not contain details and Parks Committee will be involved for input.

Motion to approve CPD 2017 Pool Personnel Manual was made by Trustee Tiller and seconded by Trustee Craig.

Result: Ayes: 5; Nays: 0 Motion Approved

Motion to approve Owens Design Group quote of 12-page Spring brochure booklet for 7-9 design hours, not to exceed $6,000, was made by Trustee Masek and seconded by Trustee Placher.

Result: Ayes: 5; Nays: 0

Motion Approved Motion to approve $500 to Pearce Run for the Health of It was made by Trustee Masek and seconded by Trustee Kinnary.

Result: Ayes: 3; Nays: 2

Motion Approved Motion to approve Farnsworth Group Agreement of Shore Acres Park Master Plan for $6,300 was made by Trustee Craig and seconded by Trustee Tiller.

Result: Ayes: 5; Nays: 0 Motion Approved

Citizen Request: NoWhereToRide members Shirley Ordaz and Megan McCausland, who helped with the public aspect of CPD Skate Park and other communities, presented a Plan of Distribution. The Plan will transfer its bank balance of $14,281.36 to CPD with a restriction of maintaining the skate park. CPD approved the Plan, with thank yous from both sides, and acknowledgement of partnering with others, including Chillicothe Bible Church. Kiersten Sheets, April election candidate, requested a meet the candidates night.

Director's Report: StoneWater Park completion should be finished on time, dependent on weather. Discussion was held with Pearce Community Center on program cohesiveness and pool maintenance consultant. Certifications of lifeguard and instructor for Kory and maintenance staff interviews will be completed soon. Kevin needs to know who will attend Chamber banquet on March 25th at $30 per person. The new event section on the website has 400 likes. In and out-of-district fees will be applied to swimming lessons and programs. Kevin consulted on Press Release revisions which will not be released at this time. Coal Hollow Park volunteer work should resume the end of March, with walking trails projected for the end of 2017, and parking and restroom facilities needed.

Committee Reports: Finance: Restricted Contributions account for specified monies is already in place, where NoWhere2Ride contribution will be deposited.

Personnel: Director review was postponed and will be rescheduled.

Correspondence: Commercial FOIA request has to be provided advised Attorney Mahoney. Coal Hollow Park inquiry was addressed.

Adjournment: Meeting adjourned at 8:50 am

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