Peoria Standard

Peoria County Infrastructure Committee met May 22.

Here is the minutes provided by the Committee:

Members Present: Phillip Salzer - Chairman; Rachael Parker - Vice-Chairman; Gregory Adamson, James Dillon, Barry Robinson

Members Absent:

Others Present: Scott Sorrel - County Administrator; Shauna Musselman - Assistant County Administrators; Larry Evans - State's Attorney's Office; Brad Harding - County Board Member; Eric Dubrowski - Chief Financial Officer; Randy Brunner - Finance; Amy McLaren - Highway; Dan O'Connell - Facilities Director; Mark Little - Chief Information Officer; Tom Bride - Election Commission; Doug Gaa - Sheriff's Office; Steve Sonnemaker - County Clerk; Angel Marinich - MV/CountyLink; Andrew Dwyer - Greater Peoria Mass Transit District; Tracy Coker, Chad DeWeese - Dewberry

Call to Order

Chairman Salzer called the meeting to order at 4:14 p.m.

Approval of Minutes

A motion to approve the minutes of April 24, 2017 was made by Mr. Robinson and seconded by Ms. Parker. The motion carried.

Informational

• Greater Peoria Sanitary District

No report. No questions or comments from committee.

• Facilities Master Plan

Mr. O'Connell commented that the renovation of the County Clerk's Office was approved by the County Board in April, and staff has been working with the user group to move furnishings out of the Phase 1 area. He stated that the contractor is working on a schedule of values and construction schedule and anticipates them being on-site by the beginning of June.

• Rural Peoria County Transportation System

Mr. Dwyer advised that software for coordinated dispatch is expected to be installed onsite in early June, and radios have been ordered. He stated that programming will begin on tablets, which are onboard routing computers for the software system.

Mr. Dwyer stated that the RFP for services is with the State of Illinois for review; the State has indicated the RFP will be delivered for issuance within the first quarter of FY 2018. He also advised that a biannual visit from the Project Manager from the State of Illinois is scheduled for May 31 - June 1, 2017.

Mr. Sorrel advised that both Peoria County and CityLink contract with MV Transportation, although the contracts are not aligned. He noted previous discussion of aligning the tw  organizations so that when State and FY 2019 begins, the County will be in a position to transition all rural transit responsibilities to the mass transit authority/CityLink for the provision of those services. He advised that IDOT has granted permission to extend Peoria County's agreement with

MV Transportation for five months, which would align with CityLink and the Mass Transit District.

Mr. Dwyer advised that the extension is based on the current option.

• Courthouse Ingress/Egress Study

Representatives from Dewberry Architects presented and summarized their assessment and report of Courthouse entrances and exits, from ADA compliance and accessibility standpoints.

Mr. DeWeese commented that in determining ADA assessment findings, Dewberry performed onsite surveys and consulted the most current State and Federal checklists for compliance for each entrance and exit point. He stated that Egress Assessment included reviewing floor plans, reviewing code and calculating occupant loads on each floor.

Mr. DeWeese commented that each Courthouse entry and exit has issues to be addressed, and are detailed in the report, and the majority of egress issues stem from the arrangement at the ground floor exit near the Soldiers and Sailors monument. It was noted that turnstiles do not comply with the Accessibility Code, and are not an acceptable means of egress. He emphasized that findings are based on a comparison of the existing building, which was built to earlier codes, to the current building code, and it is not unexpected to find a number of out-of-compliance elements.

Mr. Sorrel noted that the Executive Summary states that best practice for courthouses is to provide a single secured method of ingress/egress, and the Peoria Courthouse currently has six points of ingress/egress. As such, it has been determined that the code does allow for the closure of the Jefferson Street entrance provided that all individuals, those with or without disabilities, receive equal treatment, i.e. the entrance/exit is closed to all. He also commented that in order to eliminate the need for the Sheriff's Office to permanently staff that point of ingress/egress, solutions include Jefferson Street becoming a non-staffed exit only or closing the entrance/exit altogether and utilizing it as an emergency only means of egress. Captain Gaa commented that the infrastructure for either option is currently in place.

Resolutions

• Intergovernmental Agreement with City of Peoria to perform highway structure inspections for the City

A motion to approve was made by Mr. Robinson and seconded by Ms. Parker. Ms. McLaren advised that Peoria County inspects over 200 bridge structures on a regular basis, while the City of Peoria has 13 bridge structures in their inventory. She stated that the City and County entered into a multi-year agreement in 2012 wherein the County would perform bridge inspections for the City.

The Intergovernmental Agreement expires in June, and staff is requesting another five year agreement to continue those services. The motion carried.

• Supplemental Preliminary Engineering Services Agreement with Hanson Professional

Services for Phase I and II Engineering of bridge replacement

A motion to approve was made by Mr. Dillon and seconded by Mr. Robinson. Ms. McLaren advised that the bridge was closed several years ago due to structural conditions. She stated that due to the low volume of traffic and the low water crossing, the County had anticipated installing pipe culverts; however, IDOT advised that culverts would be problematic due to the amount of accumulated debris. She stated that as a result, staff is recommending entering into an agreement with Hanson Professional Services for engineering of a bridge design. The motion carried.

• Prevailing Wage

A motion to defer was made by Mr. Dillon so that proper wages can be ascertained, and was seconded by Ms. Parker. Mr. Dillon explained that the court case for a lawsuit against the Department of Labor to determine prevailing wage was held last week, with the courts ruling that the Department of Labor must post 2016 prevailing wage rates by 5:00 p.m. this coming Friday, and 2017 prevailing wage rates by mid-July 2017. Mr. Dillon recommended poll voting the committee on the resolution after 2016 rates are posted. The motion to defer carried.

• Design Services Contract with Dewberry Architects Inc. for renovation of 4422 Brandywine Drive

A motion to approve was made by Mr. Robinson and seconded by Mr. Adamson. Mr. Little advised that the building owner has addressed and complied with all necessary infrastructure and environmental concerns to the building, and staff is recommending moving forward with a contract with Dewberry Architects for interior building design of the 6,000 square feet of space to be utilized by the Election Commission. The motion carried.

Miscellaneous

Mr. Salzer asked the status of the repair of barriers damaged as the result of an automobile accident. Mr. Sorrel advised that the original installer has been contacted, who has placed the order of replacement bollards. Mr. O'Connell stated that it will be approximately one month before the replacements arrive.

Mr. Salzer also advised that there is some damage to the concrete which is causing a safety hazard, and Mr. O'Connell stated that staff would cover the hole until repairs are able to begin.

Adjournment

The meeting was adjourned by Chairman Salzer at 5:10 p.m.

http://www.peoriacounty.org/download?path=%2Fcountyboard%2FCommittee_Agenda_and_Minutes%2F2017%2FJune%2F26+-+Infrastructure%2FInfrastructure+Committee+Agenda+6-26-17.pdf