Peoria Standard

Greater Peoria Sanitary and Sewage Disposal District Board of Trustees met June 20.

Here is the minutes provided by the Board:

Roll call showed the following Trustees were present: Michael F. Menke, Gene Petty, Robert C. Gates, Matthew P. Jones and Matthew R. Bender. Executive Director Stanton A. Browning, Attorney James F. Kane, Director of Planning and Construction Timothy F. Leach, Director of Administration Randall J. Skender, Director of Operations Thomas W. Meyer and Director of Finance Joseph C. Merkle were also present.

President Menke acted as Chairperson and Clerk Jones as Secretary. Chairperson Menke stated that there was a quorum, and that the meeting was duly and legally convened for the transaction of business.

Trustee Jones moved the minutes of the regular meeting held on Tuesday, May 16, 2017 be approved, which motion was seconded by Trustee Gates. On voice vote being taken, Trustees Menke, Petty, Jones, Bender and Gates voted “Aye”. Chairperson Menke declared the minutes approved.

Trustee Gates moved the list of bills, totaling $1,715,197.69 be approved for payment as presented. Trustee Petty seconded the motion. Following discussion of several individual bills, and on roll call vote being taken, Trustees Menke, Petty, Jones, Bender and Gates voted "Aye" and there were no "Nays". Chairperson Menke declared the motion carried and directed that payments be made.

Operating reports for the Administration, Operations, Planning and Construction and Finance Departments were thereafter discussed with various questions answered thereto.

The Director of Finance next presented a report for the Investment Committee, indicating the Investment Policy had been reviewed and that no changes were recommended at this time. He advised the Board that $250,000.00 was available to invest this month and recommended the following investment:

Bank Amount Type Term Yield RW Baird Co. $250,000.00 CD 12 Mos. 1.45%

Trustee Petty moved to approve the recommendation, which motion was seconded by Trustee Bender. Following discussion and on roll call vote being taken, Trustees Menke, Petty, Jones, Bender and Gates voted “Aye” and there were no “Nays”. Chairperson Menke stated that the motion carried.

President Menke stated that due to the change in membership in the Board of Trustees, it was necessary to consider filling the vacant office of Vice President. He asked for nominations for the various offices of the Board of Trustees. Trustee Jones made the following nominations: President – Michael F. Menke, Vice President – Matthew P. Jones, Treasurer – Robert C. Gates, Clerk – Gene Petty and Assistant Clerk – Matthew R. Bender, which nominations were seconded by Trustee Bender. There being no further nominations, nominations were closed. On voice vote being taken, all Trustees voted “Aye”. Chairman Menke declared the officers elected.

Trustee Bender moved delinquent accounts listed as Batch #155 Illinois American Water Company; Batch #57 Village of Peoria Heights; and Batch #59 Pleasant Valley Water Co. be forwarded for disconnection from service in accordance with applicable water shutoff agreements, which motion was seconded by Trustee Jones. Following discussion and on roll call vote being taken, Trustees Menke, Petty, Jones and Bender voted “Aye” and there were no “Nays”. Trustee Gates abstained from voting. Chairperson Menke stated that the motion carried.

The Executive Director stated that it was necessary to ascertain the prevailing rate of wages for workers on District construction projects. Thereupon, Trustee Jones presented Ordinance No. 626 entitled:

“An Ordinance Ascertaining the Prevailing Rates of Wages for Laborers, Workmen and Mechanics Employed on Public Works”

and moved its adoption, which motion was seconded by Trustee Petty. Following discussion and on roll call vote being taken, Trustees Menke, Gates, Jones, Bender and Petty voted “Aye” and there were no “Nays”. Chairman Menke declared the motion carried, the Ordinance adopted, and ordered the same recorded in the minutes, filed in the records of the District, and a certified copy filed with the Department of Labor of the State of Illinois. A copy of Ordinance No. 626, is here appended.

The Executive Director next advised the Board that staff is compiling loan application documents to support a request for State Revolving Loan funds. Determination of construction impact on wetlands is required. He recommended acceptance of a wetland and stream assessment proposal by Crawford, Murphy & Tilly in the amount of $14,700. Trustee Gates moved to approve the recommendation, which motion was seconded by Trustee Bender. Following discussion and on roll call vote being taken, Trustees Menke, Petty, Jones, Bender and Gates voted “Aye” and there were no “Nays”. Chairperson Menke stated that the motion carried.

The Executive Director next advised the Board that Roy Harsch is available to continue to represent the District in environmental compliance negotiations with the federal government as Roy M. Harsch, Attorney-at-Law since his relationship with Drinker Biddle & Reath as Senior Counsel changed on May 31, 2017. He recommended Mr. Harsch be retained to represent the District in these environmental matters. Trustee Petty moved to approve the recommendation, which motion was seconded by Trustee Jones. Following discussion and on roll call vote being taken, Trustees Menke, Petty, Jones, Bender and Gates voted “Aye” and there were no “Nays”. Chairperson Menke stated that the motion carried.

Trustee Petty moved to authorize staff to direct Drinker Biddle & Reath LLP to transfer paper and electronic records to attorney Roy Harsch. Trustee Jones seconded the motion. Following discussion and on roll call vote being taken, Trustees Menke, Petty, Jones, Bender and Gates voted “Aye” and there were no “Nays”. Chairperson Menke stated that the motion carried.

The Director of Planning and Construction next advised the Board that two capital projects are proceeding that will protect sewer infrastructure from erosion. Construction documents for the lead project, Erosion Control Project 1A will be ready to advertise for bids on July 31, 2017 with award to be considered at the September 19th meeting. A one- year construction period is provided, with a budget of $1,400,000. He recommended staff be authorized to proceed with advertising for competitive bids. Trustee Bender moved to approve the recommendation, which motion was seconded by Trustee Gates. Following discussion and on roll call vote being taken, Trustees Menke, Petty, Jones, Bender and Gates voted “Aye” and there were no “Nays”. Chairperson Menke stated that the motion carried.

At the hour of 10:30 A.M., Trustee Jones moved the regular meeting be adjourned to Executive Session pursuant to 5 ILCS Section 120/2 (c) (1), Employment of the Executive Director (2) Collective Bargaining Matters and (11) Pending Litigation. Trustee Bender seconded the motion. On voice vote being taken, Trustees Menke, Bender, Petty, Jones and Gates voted “Aye” and there were no “Nays”. Chairman Menke stated that the motion carried.

The regular meeting reconvened at 12:20 P.M. following the Executive Session.

The Executive Director advised the Board that a tentative agreement had been reached with AFSCME Local 2519. He summarized the document as being a 5-year agreement with wage increases of 1.75% for the first year and 2% for the remaining 4 years. The agreement further recognizes ability to perform with compensation as measured by years of service for key career positions. He stated the Local has a ratification meeting scheduled for July 5, 2017. Trustee Gates moved the agreement between the Greater Peoria Sanitary and Sewage Disposal District and AFSCME-AFL-CIO, Council 31 for Employment Conditions for Hourly Employees May 1, 2017 through April 30, 2022 be approved, which motion was seconded by Trustee Jones. Following discussion and on roll call vote being taken, Trustees Menke, Gates, Petty, Jones and Bender voted “Aye”. Chairman Menke stated that the motion had carried.

There was no public participation.

There being no further business to come before the Board, on motion duly made, seconded and unanimously carried, the meeting was adjourned at 12:25 P.M.

http://www.peoriacounty.org/download?path=%2Fcountyboard%2FCommittee_Agenda_and_Minutes%2F2017%2FJuly%2F24+-+Infrastructure%2FInfrastructure+Committee+Agenda+7-24-17.pdf