West Peoria City Council met July 11.
West Peoria City Council met July 11.
Here is the minutes provided by the Council:
1. Call to Order
Mayor Dillon called the meeting to order at 7:00 p.m.
2. Pledge of Allegiance
The pledge of allegiance was led by Mayor Dillon.
3. Roll Call
Members present were Mayor Dillon, Alderpersons Dohm, Thomas, Meismer, Reagan, Barnes, Siewert, Martindale and Silver. Also present were City Administrator Krider, City Attorney John Bathke, Videographer Rolland Reinhart, Susan Schlupp, Shannon Pretorius, Cassie Zell, Deputy Garen Demery and Clerk Silver.
4. Additions to/or Deletions from Agenda
5. Approval of Minutes - June 27, 2017
Discussion: Clerk Silver clarified the minutes were for the date of June 27, 2017 and Not June 13 as was printed on the agenda.
Alderperson Barnes made a motion to approve the minutes of the June 27, 2017. Alderperson Silver seconded the motion. Motion carried. Roll Call Vote Ayes- Barnes, Silver, Dohm, Thomas, Meismer, Reagan, Siewert, Martindale-8; Nays -0. Motion carried.
6. Community Police Report
Deputy Garen reported burglary statistics for the month of June. One assault, four batteries, two burglaries to motor vehicles, two burglaries to non-residences such as i.e. garages, 11 thefts, one identity theft, and ten wandalisms or criminal damage. Lately the vehicle burglaries have picked up and Deputy Demery recommended locking car doors, just that is enough to ensure no one is rifling through unattended vehicles. Mayor Dillon reported two wallets found in a storm sewer by the Calvin Coolidge School and additional items have been found. Garen Demery responded to a question about the occurrences of fireworks in the City stating that warnings are issued but enforcement is a challenge due to the State laws. Saturation patrol was run on Saturday night at additional cost to the City to target specific areas and more details will be offered. It was successful and Mayor Dillon conveyed the City's appreciation.
7. Swearing in Planning Commission and ZBA members
Mayor Dillon welcomed the new Plan Commission members: Susan Schlupp and Cassie Zell and thanked them for their willingness to serve on the Commission. They were sworn in to office by Clerk Silver. Secondly, Shannon Pretorius was sworn in by Clerk Silver as an official member of the Zoning Board of Appeals and thanked for her willingness to serve as a member.
8. Mayor's Report
Mayor Dillon thanked everyone for their efforts for the 4 of July parade. Dillon also congratulated Alderperson Dohm on winning the nomination of Grand Marshal. Mayor Dillon wanted to pay tribute to the individuals from the Honor Flight and all the veterans. The idea is to promote the good. There was a lot more good that went on in the Parade than the negative press that was broadcasted. Thanks was given to everyone coordinating the event as it went off without a hitch. There was no way to have caught the dishonesty from the very beginning, and there are pictures proving cover up. The Mayor spoke with a couple organizations he thought would be offended by the float and they were not in any way discouraged and couldn't tell what the float was depicting as it was all covered when they initially saw it. The whole idea is to celebrate our veterans and freedom of our Country.
Mayor Dillon outlined some of the challenges during the road construction on Callender Avenue with utilities and bad soil. Mayor Dillon reported the contractors have been moving a couple manholes. Have a section don't know to what extent it will involve extra work. Majority of people along the street have been nice to the construction workers.
Lastly, the Mayor asked that Mark Wrhel, Kinga and Pam be thanked for their efforts with the Parade.
9. Public Comment
No public comment was offered.
10. Committee Reports
a. Finance Committee Alderman Meismer, Chair
Reviewed and approved a final draft of the Handling of Petty Cash Process. The grant programs and paint program were all approved for payment as presented. Approved all the bills from Engineering. One thing going forward with Engineering bills, the Committee is recommending that all acronyms be spelled out so it is known exactly what is being paid. Next meeting August 2" at 5:30 p.m.
b. Land Use Committee Alderman Dohm, Chair
Chair Dohm reported the Committee met last Wednesday and had a long meeting. Code violations, reviewed the home application occupation and were looking for more ideas, foreclosure properties and the number of them within the City, disposition of city owned properties, review of City inventory sheets, authorized City Administrator to dispose of worn out electrical items with traceability of the items. Changes to the geography contained within the Enterprise Zone. Rezoning the rest of Farmington Road to a full business district, a public hearing with residents will be scheduled to gauge interest. Property values as present should not be decreased, but enhanced. Long term preparedness for development of new sales tax revenue. Next meeting is August 2" at 6:30 p.m. at City Hall. Litter program is underway, a collaboration with the Township has provided assigned individuals for litter pickup in exchange for community service hours. Additional volunteers are also performing the bulk of litter pickup within the City and things are looking good. Since Joe Eurbanc was recognized, we are seeing more people pitch in.
c. Public Safety Committee Alderman Reagan, Chair
Next meeting is Wednesday July 19 at 6:30 pm. At City hall immediately after Transportation.
d. Transportation Committee Alderman Silver, Chair
Silver would like to commend the City and all involved for getting Sterling cleaned up prior to the Parade and working with construction crew. Currently transportation hasn't received any petitions for new sidewalks. Petitions are due September 1, 2017. Next meeting is July 19 at 5:30 p.m. at City Hall.
11. New Business
a. Finance Chair Meismer presented the Petty Cash Handling Process for approval.
Discussion: Mayor Dillon recommended an amendment to the process that would involve putting the petty cash in the safe nightly. Alderperson Barnes recommended an amendment removing cancelled checks from item #3. Meismer made a motion to accept the Petty Cash Handling Process as amended. Alderperson Reagan seconded. Roll Call Vote Ayes -- Meismer, Reagan, Dohm, Thomas, Barnes, Siewert, Martindale, Silver-8; Nays - 0. Motion carried.
b. Motion to approve Redevelopment Grant Program reimbursements in the amount of $12,633.97 (line item 01-11-503) was made by Alderperson Meismer, seconded by Alderperson Siewert. Roll Call Vote Ayes- Meismer, Siewert, Dohm, Thomas, Reagan, Barnes, Martindale, Silver-8; Nays -0. Motion carried.
c. Motion to approve Paint Program reimbursement in the amount of $41.01 (line item 01-11-502) was made by Alderperson Meismer, seconded by Alderperson Thomas. Roll Call Vote Ayes -- Meismer, Thomas, Dohm, Reagan, Barnes, Siewert, Martindale, Silver-8; Nays -0. Motion carried.
d. Motion to approve TIFFY2018 reimbursement in the amount of $4,231.76 (line item 15-00-507) was made by Alderperson Meismer, seconded by Alderperson Siewert. Roll Call Wote Ayes- Meismer, Siewert, Dohm, Thomas, Reagan, Barnes, Martindale, Silver-8; Nays - 0. Motion carried.
e. Motion to approve payment of Purchase Order #13300 for Asphalt in the amount of $3,675.55 to Tazewell County Asphalt (01-41-614) was made by Alderperson Meismer, seconded by Alderperson Silver. Roll Call Vote Ayes- Meismer, Silver, Dohm, Thomas, Reagan, Barnes, Siewert, Martindale -8; Nays - 0. Motion carried.
f. Motion to approve payment of Invoice #2337 for Callender/Waverly Storm Sewer Engineering in the amount of $4,637.15 to Hermann and Associates (15-00-532) was made by Alderson Silver, seconded by Alderperson Barnes. Discussion: Alderperson Reagan asked why two different dollar invoices, two different amounts. Mayor explained the one phase is for engineering services Sterling/Callender, the other for engineering part of Waverly to Cedar - separate invoices. Roll Call Vote Ayes-Silver, Barnes, Dohm, Thomas, Meismer, Reagan, Siewert, Martindale -8; Nays 0. Motion carried.
g. Motion to approve payment of Invoice #2338 for Callender Ave Engineering in the amount of $8,876.44 to Hermann and Associates (15-00-532) was made by Alderperson Silver, seconded by Alderperson Siewert with the exception that future invoices/statements shall have acronyms spelled out so that billings are more understandable for payment and recorded in the minutes. Roll Call Vote Ayes -- Silver, Siewert, Dohm, Thomas, Meismer, Reagan, Barnes, Martindale-8; Nays - 0; Motion carried.
h. Motion to approve payment of Invoice #2340 for Engineering in the amount of $1,087.50 to Hermann and Associates (01-41-532) was made by Alderperson Silver, seconded by Alderperson Reagan. Roll Call Vote Ayes-Silver, Reagan, Dohm, Thomas, Meismer, Barnes, Siewert, Martindale --8; Nays -0. Motion carried.
12. Public Comment
No public comment. Mayor Dillon followed up by thanking the contractor Hein Construction, Tazewell County Asphalt, Henry and the Street Department employees for their efforts to get the streets cleaned up before the Parade.
Alderperson Meismer made a motion to adjourn the meeting at 7:30 p.m. Alderperson Reagan seconded the motion. Motion carried unanimously by voice.