Peoria Standard

Alpha Park Public Library District Board met April 17.

Here is the minutes provided by the Board:

1. CALL TO ORDER

The regular meeting of the Alpha Park Public Library District Board of Trustees was called to order at 7:00 p.m. Monday, April 17, 2017, in the first floor meeting room, President Hordesky presiding.

2. ROLL CALL

Members Present: Jennifer Hattermann, Jeff Hordesky, Crystal Kyle, Sandy Lingenfelter, Tamara Ruth and Karl Stach.

Members Absent: Dixie Krisher

Staff Present: John Richmond and Patti Borland.

Public Present: Tom Stagg

3. PUBLIC AND AUDIENCE COMMENTS

4. CONSIDERATION OF CONSENT AGENDA BY OMNIBUS VOTE

President Hordesky presented items #4 (Minutes), #5 (Financial report & expenditures), #12A (Electronic Attendance Policy), #12B (Equipment and Furnishings Use), and #12C (Non-resident card holder increase) for the consent agenda.

Trustee Stach asked that item #12B removed from the consent agenda.

A motion was made by Trustee Lingenfelter and seconded by Trustee Kyle to approve item #4 (Minutes), #5 (Financial report & expenditures), #12A (Electronic Attendance Policy), and #12C (Non-resident card holder increase) as presented in the consent agenda.

The motion passed by unanimous roll call vote.

5. MINUTES

Resolved, that the Minutes of the March 20, 2017, Regular Meeting be Adopted.

The motion passed under the consent agenda.

6. FINANCIAL

Resolved, that the Financial Report for March be Accepted and that Expenses for March in The Amount Of $3,842.64 And Expenses For April, In The Amount Of $31,501.30, For A Total Of $35,343.94, Be Approved For Payment.

The motion passed under the consent agenda.

7. PRESIDENT’S COMMENTS

President Hordesky stated this was the last meeting of the standing board. The next meeting will begin with the Oath of Office and the swearing in of new officers. Trustees Ruth and Hattermann are on the nominating committee. A date will be set for the new board orientation session.

8. COMMITTEE REPORTS

A. Finance Committee

Trustee Lingenfelter reported that the committee met on Thursday and went over a draft of the working budget; the budget will be presented next month. They recommend the non-resident card fee be increased to $100.00.

B. Building & Grounds Committee

Trustee Ruth reported the lighting and fire panel have been installed. Next on the agenda is the HVAC units and replacement of the 1995 roof.

C. Marketing

Trustee Hattermann reported they met last week. Promoting the Summer Park programs will begin soon. They will have 3 concerts in the park this summer.

D. Safety Committee

No meeting

9. LEGISLATIVE NEWS

None

10. DIRECTOR’S REPORT

1. In reporting his activities for March, Will LaChance added this:

I would also like to formally commend the Monday night staff (Allie, Blake, Robyn, and Lori) for their exceptional work while I have to step away for programs, etc. They are incredible with patrons and keeping the library working perfectly while I run my programs. Their work ensures that I can continue to do programming and know the library will still be standing when I am done.

Director Richmond has passed this along to the staff involved.

2. Two policies are included for review. The “Equipment and Furnishings” document is edited slightly, and the “Electronic Attendance” policy not at all. It still meets statutory requirements.

3. Upstairs lights and fire panel work are finished.

4. The County Clerk’s tax computation report arrived. Equalized Assessed Valuation (EAV) of property is up 4.1%.

5. APL has been awarded a Per Capita Grant for FY 2016-2017 @ $0.77644 per resident. Total: $22,078.85. Whether or not the library sees the money this fiscal year unknown.

6. The Friends have given $500 to Youth Services and $500 to Adult Services for Summer Reading Club prizes.

7. One of our long-time patrons turned 90 seven years ago. Her family made a big donation—$800-$900—to the library for the purchase of large-print books. Each year since then, this same woman has sent a check, with the amount always matching her age. On 4/11, her daughter brought in a check for $97.00, plus another check for $97.00, for a total of $194.00. Just FYI. A nice, seven-year (so far) tradition!

8. OCTOBER: At some point in considering all our capital improvements, one or more board members suggested an open house, to show the public what has been done with public money. There is a staff committee planning different ways to commemorate 45 years as a library district. The committee is looking at October for an open house. The Friends have said that they will help. A planning committee for an open house would be good, with representatives from the board and Friends. This will be something for the new board to consider, but ongoing members should be thinking about an open house, and what it might involve.

11. COMMUNICATIONS

Donna Starr sent a note recognizing Heidi Rhea for all her help in signing up for Social Security. She stated that it would have taken her all day to accomplish what Heidi helped her accomplish in a fraction of the time. Director Richmond has passed along the note to Heidi.

12. UNFINISHED BUSINESS

13. NEW BUSINESS

A. Electronic Attendance Policy.

This was approved by unanimous vote under the consent agenda.

B. Equipment and Furnishings Use Policy.

A motion was made by Trustee Stach to approve the Equipment and Furnishings Use Policy and seconded by Trustee Hattermann.

This was approved by a unanimous vote.

C. Resolved, that the Alpha Park Public Library Participate in

The Non-Resident Cardholder Program for Fiscal Year 2017-2018, Using the General Mathematical Formula to Calculate an Annual Fee Of $100.00.

This was approved by a unanimous vote under the consent agenda.

Director Richmond mentioned Peoria’s charge for a non-resident card. APL actually could charge slightly more than $100, but a $10 increase seems sufficient.

14. EXECUTIVE SESSION

None

15. COMMENDATIONS

Trustee Kyle thanked Trustees Hordesky and Stach for their 6 years of service to the library, and commended them for their investment of time and energy.

16. COMMENTS

17. There being no other business, the meeting was adjourned at 7:34 p.m.

http://www.alphapark.org/images/Board/minutes4-17-17.pdf