Peoria Standard

Greater Peoria Sanitary and Sewage Disposal District Board of Trustee met July 18.

Here is the minutes provided by the Board:

The regular meeting of the Board of Trustees of the Greater Peoria Sanitary and Sewage Disposal District was held on Tuesday, July 18, 2017, at the office of the District, 2322 South Darst Street, in the City and County of Peoria, State of Illinois, and within the boundaries of said District at the hour of 9:30 a.m.

Roll call showed the following Trustees were present: Michael F. Menke, Gene Petty, Robert C. Gates, Matthew P. Jones and Matthew R. Bender. Executive Director Stanton A. Browning, Attorney James F. Kane, Director of Planning and Construction Timothy F. Leach, Director of Administration Randall J. Skender, Director of Operations Thomas W. Meyer and Director of Finance Joseph C. Merkle were also present.

President Menke acted as Chairperson and Clerk Petty as Secretary. Chairperson Menke stated that there was a quorum, and that the meeting was duly and legally convened for the transaction of business.

Trustee Jones moved the minutes of the regular meeting held on Tuesday, June 20, 2017 be approved, which motion was seconded by Trustee Petty. On voice vote being taken, Trustees Menke, Petty, Jones, Bender and Gates voted “Aye”. Chairperson Menke declared the minutes approved.

Trustee Petty moved the list of bills, totaling $1,404,916.87 be approved for payment as presented. Trustee Gates seconded the motion. Following discussion of several individual bills, and on roll call vote being taken, Trustees Menke, Petty, Jones, Bender and Gates voted "Aye" and there were no "Nays". Chairperson Menke declared the motion carried and directed that payments be made.

Operating reports for the Administration, Operations, Planning and Construction and Finance Departments were thereafter discussed with various questions answered thereto.

The Director of Finance next presented a report for the Investment Committee, indicating the Investment Policy had been reviewed and that no changes were recommended at this time. He advised the Board that up to $750,000.00 would be available to invest this month and recommended the following investment:

Bank; Amount; Type; Term; Yield;

Morton Community; $750,000.00; CD (CDARS); 12 Mos.; 1.45%

Trustee Gates moved to approve the recommendation, which motion was seconded by Trustee Bender. Following discussion and on roll call vote being taken, Trustees Menke, Petty, Jones, Bender and Gates voted “Aye” and there were no “Nays”. Chairperson Menke stated that the motion carried.

Chairperson Menke introduced Ron Hilton representing Meister, Hilton, Chitwood & Associates Inc., who discussed the audit of the District’s general purpose financial statements for the years ending April 30, 2017 and 2016. Mr. Hilton reviewed the audit report with the Board, highlighting various items. He stated the District had once again received an unqualified opinion in the audit report and noted that the District is in good financial condition, and that controls appeared strong. Trustee Jones moved to accept the report, which motion was seconded by Trustee Bender. Following discussion and on roll call vote being taken, Trustees Menke, Petty, Jones, Gates and Bender voted “Aye” and there were no “Nays”. Chairperson Menke stated that the motion carried.

Trustee Bender moved delinquent accounts listed as Batch #156 Illinois American Water Company; Batch #59 Village of Peoria Heights; and Batch #61 Pleasant Valley Water Co. be forwarded for disconnection from service in accordance with applicable water shutoff agreements, which motion was seconded by Trustee Jones. Following discussion and on roll call vote being taken, Trustees Menke, Petty, Jones, Gates and Bender voted “Aye” and there were no “Nays”. Chairperson Menke stated that the motion carried.

The Executive Director next advised the Board that the District’s technical advisers continue to discuss performance of the Riverfront Interceptor sewer system with the City of Peoria technical consultants. The goal is to quantify the performance of the system as it relates to capturing and conveying combined sewer flows. He recommended a budget of $297,000.00 be approved to address these discussions and anticipated follow up questions. The work will be performed as an amendment to the Riverfront Area Assistance agreement dated March 17, 2015. Trustee Jones moved to approve the recommendation, which motion was seconded by Trustee Gates. Following discussion and on roll call vote being taken, Trustees Menke, Petty, Jones, Gates and Bender voted “Aye” and there were no “Nays”. Chairperson Menke stated that the motion carried.

The Board next discussed proposals submitted from executive search firms, GovHR and Slavin & Associates, to assist with recruitment in anticipation of Mr. Browning’s retirement. The estimated project schedule is approximately 3 months from initiation to selection of a final candidate and the value of the work is $21,500 to $24,500. Trustee Petty moved to accept a proposal from Slavin & Associates in an amount not to exceed $24,513.25, which motion was seconded by Trustee Bender. Following discussion and on roll call vote being taken, Trustees Menke, Petty, Jones, Gates and Bender voted “Aye” and there were no “Nays”. Chairperson Menke stated that the motion carried.

Trustee Gates moved to authorize the twenty-second semi-annual loan payment in the amount of $376,847.55 to the Illinois Environmental Protection Agency (IEPA), which motion was seconded by Trustee Jones. Following discussion and on roll call vote being taken, Trustees Menke, Petty, Jones, Gates and Bender voted “Aye” and there were no “Nays”. Chairperson Menke stated that the motion carried.

The Board next reviewed minutes from executive sessions held on March 18, 2008, November 15, 2011, January 21, 2014, February 4, 2014, April 15, 2014, September 16, 2014, November 18, 2014, January 20, 2015, December 19, 2016, April 11, 2017, May 16, 2017 and June 20, 2017 and discussed the need for continued confidentiality. Trustee Bender recommended that the minutes from meetings held on April 15, 2014 and December 20, 2016 be released, there no longer being any confidential information in those minutes. He further recommended the destruction of released Executive Session audio recordings that are at least eighteen (18) months old. Trustee Petty seconded the motion. Following discussion and on voice vote being taken, Trustees Menke, Gates, Petty, Bender and Jones voted “Aye” and there were no “Nays”. Chairperson Menke stated that the motion carried.

The Director of Operations next discussed the purchase of a new TV truck. He recommended the Cues television truck with digital camera be purchased from EJ Equipment in the amount of $382,145.00. Trustee Jones moved to approve the recommendations, which motion was seconded by Trustee Bender. Following discussion and on voice vote being taken, Trustees Menke, Gates, Petty, Bender and Jones voted “Aye” and there were no “Nays”. Chairperson Menke stated that the motion carried.

The Director of Administration next presented a revised Harassment/Workplace Conduct policy that is applicable to all District employees. He advised the Board that District-wide training is scheduled for August 2. Trustee Gates moved to approve the policy, which motion was seconded by Trustee Petty. Following discussion and on voice vote being taken, Trustees Menke, Gates, Petty, Bender and Jones voted “Aye” and there were no “Nays”. Chairperson Menke stated that the motion carried.

Chairman Menke called for public participation and there was no response.

There being no further business to come before the Board, on motion duly made, seconded and unanimously carried, the meeting was adjourned at 11:15 a.m.

http://www.peoriacounty.org/download?path=%2Fcountyboard%2FCommittee_Agenda_and_Minutes%2F2017%2FAugust%2F28+-+Infrastructure%2FInfrastructure+Committee+Agenda+8-28-17.pdf