Peoria Standard

Peoria County Budget Subcommittee met July 13.

Here is the minutes provided by the Subcommittee:

Members Present: James Fennell - Chairman; Robert Baietto, James Dillon, Allen Mayer, Stephen Morris, Andrew Rand, Steven Rieker, Paul Rosenbohm, Phillip Salzer, Sharon Williams

Members Absent: Thomas O'neill, Rachael Parker

Others Present: Scott Sorrel - County Administrator; Shauna Musselman - Assistant County Administrator; Jerry Brady, Larry Evans - State's Attorney's Office; Brian Elsasser, Kate Pastucha - County Board Members; Eric Dubrowski - Chief Financial Officer; Kim Hudson - Finance; Gretchen Pearsall - Director of Strategic Communications; Angela Loftus - Asst. Director of Human Resources; Robert Spears - Circuit Clerk; Steve Sonnemaker - County Clerk; Nicole Demetreas - Treasurer; Amy McLaren - County Highway; Karen Raithel - Sustainability & Resource Conservation; Mark Little - Chief Information Officer; Brian Asbell, Doug Gaa, Randy Brunner - Sheriff's Office million, with departments projecting a total of $42.38 million. He advised that shortfalls largely come from Intergovernmental Revenues, Charges for Services, and Fines.

Call to Order:

Chairman Fennell called the meeting to order at 5:00 p.m.

Discussion:

• FY 2017 and 2018 Budget

➢ FY 2017 Budget

Mr. Dubrowski noted that the 2017 budget required spending cuts due to the county's revenue issues. He stated that based upon the actions of the County Board in adopting the 2017 budget, revenues were set to outpace expenditures which brought the reserves to a level compliant with policy. He advised that expenditures will increase and begin to outpace revenues; however, the cuts in the 2017 budget enabled a four year delay of that scenario.

Mr. Sorrel advised that the FY 2017 adopted budget across all funds totaled $124.8 million in revenues, with a revised budget of $125.86 million as of June. He stated that to date, nearly $39.75 in revenues have been collected, with departments projecting a total of $120.4 million in generated revenues. He advised that shortfalls will largely come from Intergovernmental Revenues, Charges for Services, and Fines.

Mr. Sorrell advised that the FY 2017 adopted budget across all funds totals $131.6 million in expenditures, with a revised budget of $134 million as of June. He stated that to date, just over $55.1 million has been expended. He commented that a portion of the adopted budget included a draw-down of $6.8 million, for the most part highway related projects. He stated that if expenditures come in at 95% of the current revised budget, there would be a spend down in fund balance of $7 million; if expenditures come in at 97.5% of the revised budget, the spend down would total $10 million. Mr. Sorrel noted that 2017 projected expenditures and 2018 requested expenditures are due from departments on Monday, July 17, 2017.

Mr. Sorrel advised that the FY 2017 adopted General Fund budget totals $43.18 million in revenues, with no change in the revised budget. He stated that year-to-date revenues total $14.6

Mr. Sorrel highlighted several departments within the General Fund. He stated that the revised and projected budgets for General County revenues are close, and noted that although sales and income taxes continue to lag, the final EAV was higher than projected upon adoption of the budget. He stated that the Circuit Clerk's Office continues to see a decrease in the amount of Traffic and Misdemeanor fines and filings. In the Planning & Zoning Department, at the time of budget adoption the revenues assumed fee increases; the County Board subsequently chose as a policy decision not to adopt those fee increases. As a result, the revenues associated with the fee increases are not being captured.

Mr. Sorrel advised that if expenditures come in at 97.5% of the current revised budget, the spend down would be within $30,000.00 of the $1.932 million projected surplus.

➢ Heddington Oaks

Mr. Sorrel advised that adopted and revised revenues are identical at $15.5 million. He advised that the $12.1 million projection is a reflection of census. He stated that anticipated expenditures will also be a reflection of the reduced census.

➢ FY 2018

Mr. Sorrel advised that the total revenue request from offices and departments across the organization totals $121.4 million. He stated that staff is assuming a 1% growth in EAV. He also noted that it will be necessary to make adjustments in Fines and Intergovernmental Revenues due to the uncertainty of the impact of the State budget.

In the General Fund, Mr. Sorrel noted that $42.3 million in revenues have been requested for 2018; less than the amount adopted for 2017, although in line with 2017 projections.

Mr. Sorrel that General County revenues will be impacted by economic activity related to sales tax and an administrative processing fee held by the Department of Revenue.

➢ Heddington Oaks

Mr. Sorrel advised that the revenue request for Heddington Oaks for FY 2018 totals $14.1 million. He stated that revenues are projected to be $12.1 million, a figure driven by census.

Mr. Sorrel commented that absent a change in the local economy and a change for the better in the finances of the State, conversations on difficult decisions, similar to discussions held last year, will be necessary at some point in the next several years.

Mr. Dubrowski reiterated that expenditure requests are due next week, and meetings with offices and departments will be scheduled throughout August to review budget data. He advised that based upon those discussions, a budget will be compiled in September with a goal of distribution to the County Board on October 12, 2017.

Adjournment:

The meeting was adjourned by Chairman Fennell at 5:22 p.m.

http://www.peoriacounty.org/download?path=%2Fcountyboard%2FCommittee_Agenda_and_Minutes%2F2017%2FAugust%2F29+-+Joint+County+Health+Committee+and+Budget+Subcommittee%2FJoint+Co+Health+Budget+Agenda+8-29-17.pdf