Peoria Standard

Chillicothe City Council met Aug. 14.

Here is the minutes provided by the Council:

Mayor Donald Z. White called the meeting to order at 7:00 P.M.

The Pledge of Allegiance, to the Flag of the United States of America, was recited.

Chairman White directed Clerk Hurd to take roll.

Present: Mayor Donald Z. White

City Treasurer B.L. Bredeman

Aldermen: Danny Colwell, Patricia Connor, Dennis Gould, Michael Hughes, Jeffrey Jenkins Gary Sharp, James Thornton

Also Present: City Clerk Margaret Hurd, City Attorney Michael Seghetti, Office Manager Denise Passage, Police Chief Scott Mettille, Economic Development Director Rachael Parker, Superintendent of Public Works, Shawn Sutherland, Fire Chief Mike Denzer, City Engineer Ken coulter

Absent: Alderman Judith Cantwell

Chairman White declared a Quorum present.

The Minutes of the Regular Council Meeting held on July 24, 2017 were presented. Motion Alderman Colwell, second Alderman Gould that the Council dispense with the reading of the Minutes of the July 24, 2017 Regular Council Meeting and approve the Minutes as presented. Motion carried via voce vote.

Clerk Hurd presented the following communications:

1. Clerk Hurd announced that a bid letting was held earlier in the day for the MFT crack sealing and that Alderman Gould will be withdrawing that as an agenda to refer the bid to the Public Works Committee. 2. Clerk Hurd reported that she was in receipt of the following committee minutes:

a. Public Safety Committee – July 31, 2017 and August 8, 2017

b. Economic Development Committee – July 12, 2017 and July 20, 2017

c. Marketing and Tourism Committee– July 12, 2017

d. Cemetery and Parkes Committee – July 31, 2017 no quorum

e. Public Works Committee – August 9, 2017

3. City Treasurers Report dated month end July 31, 2017

4. Budget Comparison Report dated month end July 2017 as submitted by bookkeeper Gina Carr

5. City Collector’s Report dated month end July 2017

6. Economic Development update as submitted by Rachael Parker dated July 31, 2017 Motion Alderman Colwell, second Alderman Hughes that the communications as presented by Clerk Hurd be placed on file. Motion carried via voce vote.

Alderman Connor announced the following winners of the 2017 Shademaker’s Beautification Awards: 

Commercial – Flexisnake, 227 Cedar St. 

Residential – Pete Magee, 1237 N. Fifth St. 

Landscape – Justin Dwyer and Amy Thompson, 1015 N. Santa Fe Ave. 

All-Around – Chad & Dahla Conklin, 721 Marcus Ct. 

Rental Property Winner – Shannon Hofstetter, 2017 Sweetbriar 

Hidden Treasurer – Bobbi Magelli, with Chuck Bott, 818 N. Fifth St. 

Special Feature Winner – Larry and Deborah Stecken, 917 W. Truitt Ave 

Fourth Street Commercial – Weber-Hurd Funeral Home, 1107 N Fourth St. 

Fourth Street Residential – Bill and Linda Lutes, 409 N. Fourth St. 

Pollinator Hero’s Award – Ollie and Megan Geiger, 417 W. Pine St.

Chairman White reported that the City’s Attorney for the FLM case, Danny Schroder, reported that at the hearing held on July 27, 2017 the judge denied FLM’s request to dig gravel while the zoning board of appeals was submitting information. The judge then gave the zoning board of appeals 90 days to respond.

Chairman White reported that the City received a packet from the US Census Bureau for the start of the 2020 census. He stated that Office Manager Passage and Economic Development Director Parker will complete.

Chairman White read a thank you letter from Doug Crew for help from the Chillicothe Fire Department.

Chairman White announced that he received communications from Alderman Cantwell that she will be resigning from the council. He is waiting on a notarized letter with the effective date to present at the next council meeting.

Motion Alderman Gould, second Alderman Hughes that the communications from the Mayor and Alderman be placed on file. Motion carried via voce vote.

Committee Communications were as follows:

Public Safety – Alderman Hughes reported that discussion was held on the parking on Santa Fe Ave. at Santa Fe Park and would be referring that discussion to the Public Works Committee.

Public Works – No Report

Cemetery and Parks – Alderman Connor reported that she along with the Mayor and Superintendent Sutherland did a “walk through” of Moffitt Park. She reported that the park was in good shape and signed off on the State of Illinois Post Completion Inspection Certification Report affidavit. She reported that she has spoken with a couple of citizens to help with the planning of the future park in Sycamore Trail. Alderman Jenkins thanked the Public Works for their quick response in mowing the future park area in Sycamore Trail. Alderman Connor commended the Public Works Department on their work.

Finance – No Report

Economic Development – No Report

Marketing Tourism Committee – No Report

Chairman White asked if there was anyone with business concerning city government. Citizen Carl Gross addressed the council asking for consideration in the restoring of the building at 721 Third Street which was damaged by fire. He stated that he would be willing to donate money to restore and felt that many other citizens would also donate. Discussion ensued. Chairman White thanked Mr. Gross and stated that the building would be discussed at the Economic Development Committee.

Motion Alderman Thornton, second Alderman Gould that the bills as presented be paid and the payrolls and transfers be approved. 

Roll Call Vote was: 

Ayes: Colwell, Connor, Gould,

Hughes, Jenkins, Sharp, Thornton

Nays: None 

Chairman declared motion carried.

Chairman White then read a proclamation for the community support of St. Jude. Motion Alderman Sharp, second Alderman Jenkins that the council concur with the Mayoral Proclamation, congratulating all who organized events and raised money for St. Jude. 

Motion carried via voce vote.

Alderman Hughes presented Ordinance Special event Liquor Not For Profit Entities for a first reading. Chairman White asked that any council member that had questions please contact him.

Motion Alderman Hughes, second Alderman Gould that the Council approve the Notice for Special Event held on public property as submitted by Sarah Dlugoz, St. Edwards School and Parish, for the use of Fifth Street, on September 16, 2017, from 8:00 a.m. to 4:00 p.m., for a fund raising event for St. Edwards School. 

Motion carried via voce vote.

Motion Alderman Hughes, second Alderman Colwell that the Council approve the Notice for Special Event held on Public property as submitted by Brent Ressler, Small World Connections, for the use of the City Park and Stage, on October 7, 2017, from Noon to 9:00 p.m., for a worship concert. 

Motion carried via voce vote.

Motion Alderman Hughes, second Alderman Colwell that the Council approve the Notice for Special Event held on public property as submitted by Tara Morr and Diane Mattson, IVC Band Boosters, for the use of Second Street from Cedar Street to Shore Acres and the north half of boat launch parking lot, on Saturday, October 28, 2017, from 8:45 a.m. – 10:00 a.m. for the IVC 5K Ghost Chase Run/Walk. 

Motion carried via voce vote.

Motion Alderman Hughes, second Alderman Sharp that the Council approve an expenditure of $1,500.00 payable to Schaefer & Son for the debris clean-up of the property located at 1807 Finney. Payable From the General Fund. The Contractor on this project must pay the "prevailing rate of wages" as determined by the City pursuant to the Illinois Prevailing Wage Act (820 ILCS 130/1 et seq.) and comply with all other provisions of such Act 

Roll Call Vote was: 

Ayes: Colwell, Connor, Gould,

Hughes, Jenkins, Sharp, Thornton

Nays: None 

Chairman declared motion carried.

Motion Alderman Hughes, second Alderman Colwell that the Council approve expenditure not to exceed $7,000.00, payable to Alexis Fire Equipment Co., for the inspection of the transmission and engine on Fire Truck Engine 1. Payable from the Fire Protection Fund. 

Roll Call Vote was: 

Ayes: Colwell, Connor, Gould,

Hughes, Jenkins, Sharp, Thornton

Nays: None 

Chairman declared motion carried.

Motion Alderman Hughes, second Alderman Jenkins that the Council approve an expenditure of $1,407.40, payable to Alexis Fire Equipment Co., for the repairs to Engine 2 and other equipment. payable from the General Fund. 

Roll Call Vote was: 

Ayes: Colwell, Connor, Gould,

Hughes, Jenkins, Sharp, Thornton

Nays: None 

Chairman declared motion carried.

Motion Alderman Colwell, second Alderman Hughes that the council authorize the City attorney to begin the abandonment process for the properties: 209 Walnut, 907 Second, and 913 Second, commonly known as the Bacon Building. Discussion ensued.

Motion carried via voce vote.

Alderman Colwell reported that Request For Proposals have gone out for the salvage of 721 Third Street. Discussion ensued. Citizen Carl Gross asked for consideration from the public in regards to the building. Alderman Colwell told Mr. Gross there would be future meeting before any decision was made and that he would make him aware of the times for those meetings.

Motion Alderman Gould, second Alderman Jenkins that the Council approve the following applications for the Sidewalk Program: 

Aaron Ritter 725 Fifth $1,654.40

Total $1,654.40

Payable from the Road & Bridge Fund

Prior Balance $14,576.00

Approved $ 1,654.40

Balance $12,921.60

Roll Call Vote was: Ayes: Colwell, Connor, Gould,

Hughes, Jenkins, Sharp, Thornton

Nays: None Chairman declared motion carried.

Motion Alderman Gould, second Alderman Connor that the Council allow the honorary street signs, Veterans Triangle to remain in place for an indefinite period, at no additional cost. Discussion ensued. Chairman White stated that the Honorary Street Sign Policy will be going back to committee for review. 

Motion carried via voce vote.

Motion Alderman Gould, second Alderman Colwell that the Council approve an expenditure of $1,626.00, payable to Data Flow Systems Inc., for the repair of a TCU Unit for the skata system. Payable from the Water/Sewer Fund. 

Roll Call Vote was: 

Ayes: Colwell, Connor, Gould,

Hughes, Jenkins, Sharp, Thornton

Nays: None 

Chairman declared motion carried.

Alderman Gould withdrew agenda item 2017 Crack Sealing Program.

Motion Alderman Gould, second Alderman Sharp that the Council approve the Road & Bridge priority one project – Salt Shed as a project, and approve the following expenditures:

$8,090.91, payable to Farm Tek, 1395 John Fitch Blvd, South Windsor, CT 06074, for the purchase of the salt shed Covering. $2,400.00, payable to Rick Coffey for the supervision of the project – The Contractor on this project must pay the "prevailing rate of wages" as determined by the City pursuant to the Illinois Prevailing Wage Act (820 ILCS 130/1 et seq.) and comply with all other provisions of such Act. Payable from the Road & Bridge Fund. 

Roll Call Vote was: 

Ayes: Colwell, Connor, Gould,

Hughes, Jenkins, Sharp, Thornton

Nays: None 

Chairman declared motion carried.

Chairman White announced that there being no further business the Council meeting adjourned at 7:36 p.m.

http://www.cityofchillicotheil.com/8.14.17.pdf