Village of Brimfield Board of Trustees met September 11
Village of Brimfield Board of Trustees met September 11.
Here is the minutes as provided by the board:
The Village of Brimfield Board of Trustees meeting was called to order on Monday, September
11, 2017, at 7:00 pm by President Fishel with roll call attendance: A. Porter-present, Meinderspresent,
Arbogast-present, Dye-present, and B. Porter-absent. Attorney Johnson and Clerk
Johnson were also present.
The minutes of the August 1, 2017 regular meeting were presented for approval. Dye made the
motion, Arbogast seconded, and the motion carried 4 to 0.
The August 2017 Treasurer’s Report was presented for filing. Arbogast made the motion,
seconded by A. Porter to approve the treasurer’s report motion carried 4 to 0.
The August 2017 bills were presented for payment with a motion by Dye seconded by Meinders.
Roll call vote: A. Porter-yes, Meinders-yes Arbogast-yes, Dye-yes. Motion carried 4 to 0.
Swore in new Trustee Rod Gilles to complete two years of the four year term vacated by Kevin
Ken Silverthorn of the Farsworth Group was present on behalf of the proposed Dollar General
Store to be located at the intersection of Maher Road and U.S. Hwy 150. Many questions were
asked regarding the location of the entrance, off of Maher Road. The division of the property
purchased and need for easement to the lots, storm water runoff and IDOT permits required. It
was stated that normal time frame is ninety (90) days from ground breaking the store will be open.
A variance is being sought to reduce the amount of parking spaces required. That process begins
at the zoning level.
Ordinance 2017-10 a franchise agreement with Mid Century Communications was presented for
approval. There are no franchise fees to be collected by the Village on telephone or internet, if
and when cable is available those fees would be assessed. Meinders made the motion to approve
entering into the agreement, A. Porter seconded. Roll call vote: A. Porter-yes, Meinders-yes,
Gilles-yes, Arbogast-yes, Dye-yes, motion carried 5 to 0.
Resolution 2017-C closure of U.S. Route 150 for the October 7th Smoke on the Prairie was
presented, this would close 150 from Madison Street to Washington Street. Dye made the motion
seconded by Arbogast, roll call vote: Dye-yes, Arbogast-yes, Gilles-yes, Meinders-yes, and A.
Porter-yes. Motion carried 5 to 0.
The Village is seeking a new party to farm the Village’s approximately eight (8) acres located next
to the Village ball diamond. The contract states that the Village receive a fee of $175 per acre
equaling $1400 a year to be payable by October 1st each year. The new contract would be effective
November 1, 2017 with the first payment due October 1, 2018. The new party would be Mitchel
Carroll. Meinders made the motion to approve entering into this agreement, Arbogast seconded,
roll call vote: Dye-yes, Arbogast-yes, A. Porter-yes, Meinders-yes and Gilles-abstain. Motion
carried 4 to 0.
Superintendent Challacombe requested funds of up to $1000 to purchase fish for the Village lake.
The last purchase was in 2015. Meinders made the motion seconded by Dye to approve spending
up to $1000 to purchase fish for the Village lake. Roll call vote: Arbogast-yes, Dye-yes A. Porteryes,
Meinders-yes and Gilles-yes. Motion carried 5 to 0.
The current waste disposal contract with PDC/Area Wide expires on August 31, 2018. PDC has
proposed a contract extension for four years that would include a 2% increase each of the four
years and would provide for free three (3) roll off dumpsters a year for Village cleanup days.
President Fishel asked the Board to consider approving this extension and proposed an increase in
garbage fees for Village residents from $13.25 a month to $14.00 effective September 1, 2018.
These items will be placed on the October agenda.
President Fishel informed the Board that landscaping will be provided at no charge to the Village
around the Vietnam Memorial. It is also noted that the DAR who installed this memorial will not
be installing the other two memorials that were previously discussed. Those will be installed when
the Brimfield American Legion obtains the necessary funds to do so.
The family of longtime Village resident William Burgett requested permission to plant a tree in
the Village Park in his honor with an accompanying plaque. The Board was in agreement to
approve the planting of a tree but feel in place of a plaque a brick in the planter surrounding the
flag pole is preferred. The Board felt this would be the best practice going forward in regards to
memorials at the park.
An update of property issues was given by President Fishel. Pictures were taken and notices sent
stating the determined ordinance violations and procedures required. These will be monitored and
followed up on as needed.
A new roof was put on the food pantry building with the majority of the materials and labor
provided at no cost to the Village. Rod and Cathy Stahl have been instrumental in organizing the
workers and supplies. The building is still in need of new windows, doors, siding and insulation.
Dye made the motion, seconded by A. Porter to approve the compliance hearings with shut offs as
needed. Motion carried 5 to 0.
At this time, President Fishel asked for a motion to enter into executive session to discuss pending
litigation citing (5 ILCS 120/2(c)(11)). Meinders made the motion, seconded by Arbogast to enter
into executive session. Roll call vote: A. Porter-yes, Meinders-yes, Gilles-yes, Arbogast-yes,
Dye-yes, Motion approved 5 to 0. It was noted that after returning to regular session there would
be no other business discussed or action taken.
The Board returned to regular session at this time.
Having no further business, President Fishel asked for a motion to adjourn. Arbogast made the
motion, seconded by Dye Motion carried. Meeting adjourned at 8:07 pm.
The next meeting of the Village of Brimfield Board of Trustees is Monday,
October 2, 2017 at 7:00 pm.