Peoria Standard

Fulton County Finance & Insurance Committee met April 26.

Here is the minutes provided by the Committee:

1. Call to Order

Time: 5:30 pm

2. Roll Call

Doug Manock (present/xxxxxx)

Garry Hensley (xxxxxx/absent) excused

Jason Myetich (xxxxxx/absent) excused

Eric Pigg (present/xxxxxx)

Warren Potter (present/xxxxxx)

Terry Pigg (present/xxxxxx)

Roll call was taken and quorum was made.

OTHER BOARD MEMBERS: Bob Bucher – Fulton Co. Board Chairman, Member Terry Pigg, Member Vicki Hoke, Member Donna Hudson, Member Mary Deushane

STAFF: Audra Miles – Administrative Comptroller, John D Young – Executive Asst. FCB

Trudy Williams – Administrative Asst. Reba Ford – Lead Assessor

ELECTED & APPOINTED OFFICIALS: Staci Mayall – Co. Treasurer, Jim Nelson – County Clerk, Jeff Standard – Sheriff, Rick Regnier – Supervisor of Assessments

GUEST: George Hall – dacott energy services

Keith & Erin Vaughan – Old Living Springs Campground at Epworth Springs

3. Call for Additions/Deletions To and Approval of the Agenda

Member T. Pigg moved to accept the agenda as amended with a second from Member E. Pigg. No Discussion was made. Motion carried by voice vote with all voting ayes.

4. Approval of Previous Minutes – April 10, 2018

Member E. Pigg moved to accept the minutes as presented with a second from Member Potter. No Discussion was made. Motion carried by voice vote with all voting ayes.

5. Announcements, Communications and Correspondence

Miller, Hall & Triggs will be increasing its fee for legal services from 1% to 1.71% depending on attorney’s position. Partners 1.03%, Sr. Assoc. Attorneys 1.71% and Assoc. Atty. 1.64%.

Sherri Augenstein’s resignation was announced. ROE’s relocation was announced, happened at the end of the year, and a decision on what to do with the building will need to be made

6. Public Comments – None

7. Consent Agenda Items

a. Claims

Member T. Pigg moved to approve the Claims with a second from Member E. Pigg. No Discussion was made. Motion carried by voice vote with all voting ayes.

b. Reports

c. Other Reports

8. Transfer of Funds – None

a. General Funds Transfers

b. Other Funds Transfers

9. Immediate Emergency /Appropriation(s) – None

a. General Funds Immediate Emergency Appropriations

b. Other Funds Immediate Emergency Appropriations

10. Old Business – None

11. New Business

a. Discussion/Action: Engagement of dacott energy services

George Hall – dacott energy services – outlined the process to obtain a meter and usage profile, the number of years the county could contract with and that bids will be with no pass thorough charges and only good from 24 hours. Hall asked that a letter of representation be signed so the research process can begin with the intention of having a bid and contract ready for the county board meeting on May 8th.

Member T. Pigg moved to approve the signing of a letter of representation to being the process of working with dacott energy services with a second from Member Potter. No Discussion was made. Motion carried by voice vote with all voting ayes.

b. Discussion/Action: Keith Vaughan – Old Living Springs Campground at Epworth Springs

Vaughan outlined the process with the purchase of the campground and what their intentions were once the purchase had been complete. Vaughan went on to explain the efforts that were being undertaken to help with the purchase including approaching all taxing bodies for potential relief.

c. Discussion/Action: Proposed increase for Pricing on Auction Sales

Treasurer Mayall explained that there is an effort to raise the minimum bid for tax parcels from $600.00 to $750.00, with no cost to the county. Mayall added that Joseph E. Meyers held almost all the tax sale properties in the state. Member Manock asked this item to be put on the May 2nd agenda.

d. Discussion/Action: Setting of Salary – County Treasurer

Member Manock stated that with contract negotiations this Fall, the rates that had been discussed over the next four years would be $500.00/500.00/$750.00/$1,000.00 for all elected officials and supervisor of assessment. Mayall outlined here job performance, responsibilities she had taken on this year, staff shortages and her dedication to serving the county.

Member T. Pigg made the motion to send to the full board a salary increase over the next four years as $500.00/$500.00/$750.00/$1,000.00 with a second from Member E. Pigg. No further discussion was made the motion carried all ayes.

e. Discussion/Action: Setting of Salary – County Clerk

After a ranging discussion, Co. Clerk Nelson told the committee to freeze his salary for the next four years or freeze his salary for the next three years and reduce it to $62,000.00 in the fourth year. When asked why he would take a cut in the fourth year, Nelson stated he might retire in his fourth year. Nelson was offered the rate of $500.00/$500.00/$750.00 with a cut to $62,000.00 in the fourth year or a rate freeze during years one through three with a salary cut to $62,000.00 in the fourth year. Nelson stated he was good with either decision.

Member T. Pigg made the motion to send to the full board to 0/0/0/$62,000.00 for Co. Clerk’s salary with a second from Member E. Pigg. No further discussion was made the motion carried all ayes.

f. Discussion/Action: Setting of Salary – Sheriff

Sheriff Standard stated that as of last year, his take home was reduced because of increase health insurance costs. Member Potter asked if there were subordinates that made more than the Sheriff, there had been in the past.

Member T. Pigg made the motion to send to the full board a salary increase over the next four years as $500.00/$500.00/$750.00/$1,000.00 with a second from Member E. Pigg. No further discussion was made the motion carried all ayes.

g. Discussion/Action: Setting of Salary – Supervisor of Assessment

Member T. Pigg made the motion to send to the full board a salary increase over the next four years as $500.00/$500.00/$750.00/$1,000.00. Supervisor of Assessment stated he did not want a raise but wanted five weeks’ of vacation instead. Bucher asked if Regnier would be happy with five weeks’ of vacation, Regnier said he would. Member T. Pigg changed the motion as Regnier requested, to send to the full board a request for no raises but to be given five weeks’ vacation a second from Member E. Pigg. Mayall stated that her raise was.0075% and the Sheriff’s was.0053%. No further discussion was made the motion carried all ayes.

12. Transit

Miles reported that the FY 19 application had been completed and that the 3rd Qtr. Requests had been sent in.

13. Treasurer’s Report

Mayall reported taxes were rolled from Co. Clerk’s office, review process was on-going. Sent tax files were sent to Mail Services. Test bills had been proofed and the full files had been returned for review. Mayall stated the tentative date for tax bill will be May 4th with tentative due dates of the second Friday in June and September. Mayall praise her staff for hard work.

The Auditor is scheduled to come to the May 8th board meeting and working to have audit so it hopefully can go into the board packet.

14. Executive Session

REASON(s) for Executive Session: Litigation – 5ILCS 120-2(c)

Time In: 6:25 pm

Member T. Pigg made the motion to enter into executive session to discuss Litigation with a second from Member Potter. Roll call was taken.

Doug Manock (present/xxxxxx)

Garry Hensley (xxxxxx/absent)

Jason Myetich (xxxxxx/absent)

Eric Pigg (present/xxxxxx)

Warren Potter (present/xxxxxx)

Terry Pigg (present/xxxxxx)

Others Present: Bob Bucher – Fulton Co. Board Chairman, Member Vicki Hoke, Member Donna Hudson, Member Mary Deushane, Staci Mayall – Co. Treasurer, Jim Nelson – County Clerk

Time Out: 6:50 pm

Member T. Pigg made the motion to exit executive session to discuss Litigation with a second from Member E. Pigg. Roll call was taken.

Doug Manock (present/xxxxxx)

Garry Hensley (xxxxxx/absent)

Jason Myetich (xxxxxx/absent)

Eric Pigg (present/xxxxxx)

Warren Potter (present/xxxxxx)

Terry Pigg (present/xxxxxx)

15. MISC. – None

16. Adjournment

Time: 6:51 pm

Member T. Pigg made the motion to adjourn with a second from Member E. Pigg at 6:51 p.m. The motion carried by voice vote.

https://www.fultonco.org/april-26-2018-finance-insurance-committee-meeting-minutes/