Peoria Standard

Fulton County Board Finance & Insurance Committee met June 6.

Here is the minutes provided by the Committee:

1. Call to Order

Time: 5:32 pm

2. Roll Call

Doug Manock (absent) excused

Garry Hensley (present)

Jason Myetich (present)

Eric Pigg (present)

Warren Potter (present)

Roll call was taken, Quorum was made

OTHER BOARD MEMBERS: Bob Bucher – Fulton Co. Board Chairman

STAFF: Audra Miles – Administrative Comptroller, John D Young – Executive Asst. FCB

Trudy Williams Admin. Asst.

ELECTED & APPOINTED OFFICIALS: Staci Mayall – Co. Treasurer, Rick Regnier – Supervisor of Assessments

GUEST: Dan Kieswetter – Kieswetter Insurance

Jack Hall – Jack Hall Insurance

3. Call for Additions/Deletions To and Approval of the Agenda

Addition – Misc. Rick Regnier on the topic of prorating

Member Potter moved to accept the agenda as amended with a second from Member Myetich. No Discussion was made. Motion carried by voice vote with all voting ayes.

4. Approval of Previous Minutes – May 31, 2017

Member Myetich moved to accept the minutes as presented with a second from Member Pigg. No Discussion was made. Motion carried by voice vote with all voting ayes.

5. Announcements, Communications and Correspondence

Bucher announced he and Member Hensley had been to a economic revitalization seminar in Normal earlier in the day, adding it would have been appropriate for the SPRED representatives presences.

6. Public Comments

Name: Jack Hall

Address: Canton, IL

Topic: Seeking Agent of Record

Mr. Hall outlined the origins of bringing the agent of record back to the county on a rotating basis, with the board voting to approve the rotation of the agent of record. Hall added that after 13 years, Kieswetter Insurance had it seven of the 13 years and asked to be named the agent of record.

7. Consent Agenda Items

a. Claims

Member Pigg moved to approve the Claims with a second from Member Potter. No Discussion was made. Motion carried by voice vote with all voting ayes.

b. Reports

c. Other Reports

8. Transfer of Funds – None

a. General Funds Transfers

b. Other Funds Transfers

9. Immediate Emergency /Appropriation(s)

a. General Funds Immediate Emergency Appropriations

i. $2,250.00 from Unappropriated Funds to County Tourism & EDC Fund for Printing – Visitor Guide, line item #001-540101-027.

Member Pigg moved to approve the Resolution to moved $2,250.00 from Unappropriated Funds to County Tourism & EDC Fund for Printing with a second from Member Myetich. Bucher explained that all the FCTC guidebooks had been distributed and more were needed. No further Discussion was made. Motion carried by voice vote with all voting ayes.

b. Other Funds Immediate Emergency Appropriations

10. Old Business

a. Discussion/Action: IPRF Grant Application

Mayall stated she had heard from all departments with their needs; Highway asking for a post driver, $2649.00. The Sheriff’s office needs a new computer and stand for the car, around $1,500.00. The Clayberg needs handicap/lift equipment, around $5,000.00. Mayall said the amount of the grant was $4664.00 so the monies would be divided up and the balance to pay for the items would have to come from each of the departments’ budgets.

Member Potter made the motion to accept the recommendations of the Treasurer on how the funds are to be spent with a second from Member Pigg. No Discussion was made. Motion carried by voice vote with all voting ayes.

11. New Business

a. Discussion/Action: Prevailing Wage Rates – Revised Wage Rate

Young explained that the IL Dept. of Labor had not updated the prevailing wage rates, so what the resolution was based upon were the September, 2017 rates. Member Myetich moved to approve the Claims with a second from Member Potter. No Discussion was made. Motion carried by voice vote with all voting ayes.

b. Discussion/Action: Kieswetter Insurance – Extension of Contract as Agent of Record

Kieswetter returned to seek formalization of the agent of record for two years, the agent of record was given to the agency in November of 2017. He pointed out some of the pitfalls of rebidding the coverage after only one year. General discussion on when the next bid would have to go out if Kieswetter was awarded the extension, it was determined 2020 would be the next time for the bid process to begin. Further discussion on how many bidders responded to the bid this past time, Kieswetter Insurance was the only one to do so. Further discussion on whether a resolution to establish a rotating practice was made, the decision was made to table the action till the night of the 12th

12. Transit

Miles reported the 3rd Qtr. Federal payment had come in and that she had attended the HSTP meeting earlier in the week. Updating of plans was discussed at the meeting and she had participated in a long survey. Miles added the FCRT Board meeting was in two weeks.

13. Budget – Nothing to report

14. Treasurer’s Report

Mayall reported the financials were out but had not the time to report on General Fund as millions of dollars from tax bills were coming in. The audit had been signed off on and electronically sent out. Mayall added that there were still some items to refine but just like the previous issues with the campground, they will be corrected. McPherson will be coming to the July meeting to present their findings.

15. Executive Session

16. MISC.

Regnier explained that a situation with a tax sale buyer had brought an issues up that needs to be addressed, the buyer claims the property he purchased was exempt and should be prorated for a period but in the state statute, Regnier cited two places where it shows he didn’t have to prorate the properties in questions. Mayall explained that a certificate of error would have to be issue but there was no error on Regnier’s part so how a certificate of error could be issued. There were conflicts with the contracts from the tax seller and the state statutes. It was determined that an ordinance would need to be written that would make properties subject to taxation.

17. Adjournment

Time: 6:32 pm

Member Myetich made the motion to adjourn with a second from Member Pigg at 6:32 p.m. The motion carried all ayes.

http://www.fultonco.org/june-6-2018-finance-insurance-committee-meeting-minutes/