Peoria Standard

Village of Swansea Board of Trustees met June 3.

Here is the minutes provided by the board:

Attendees: Board President Leopold, Trustees Lanter, McGuire, McDonald, Neumeyer, Parker, & Wells, Treasurer John Walter, Police Department (PD) Chief Steven Johnson, PD Deputy Chief Craig Coughlin, Fire Department (FD) Chief Chris Tell, Building and Zoning (B&Z) Director Dallas Alley, Street Department Acting Superintendent / Waste Water Treatment Plant (WWTP) Superintendent Rick Tucker, Administrator Benjamin Schloesser, Clerk Lauren O'Neill, other community members.

Motions: Trustees are presented with the individual that made the motion, followed by the person seconding the motion. Votes: Aye and voice votes unless otherwise noted (roll call (with each member stating their name and vote)). Content of meeting is presented within the marks

PERSONNEL COMMITTEE – Held from 6:00 to 6:33 pm Co-Chairpersons: Trustees Neumeyer & McDonald Members: Trustees Lanter, McGuire, Wells

1) Discussion Item - Full Time Public Works (potential offer letter)

Motion to forward item to the Board: Neumeyer, McGuire Known and potential retirements of existing Public Works Crew members and the needs related to the large new Clinton Hills Park were discussed. A current Public Works employee that has been off work due to an injury suffered at home, spoke noting his determination to be back at work, providing full-strength support as other employee team members provide. The administrator reviewed calculation assumptions and the impact to the budget for the current fiscal year (no issues) and next year (an approximate $20K deficit impact will currently result that will require potentially increased taxes/revenues and budget reallocations).

2) Discussion Item - Part Time Fire Fighter Job Description

A handout outlining some details related to the draft job description were reviewed and the draft job description will be updated and presented at the next meeting to incorporate agreed upon items. For example, the maximum yearly hours worked by an individual will be limited to 900 (instead of 500). Participant must have successfully completed their probation period and certification requirements (instead of completing 4-years’ experience). The FD Chief, using sign-up sheets and seniority benchmarks, will coordinate the hours and scheduling. The suggested support will be between 8 am to 4:30 pm. This will allow the hourly pay of $15 to be utilized should there be an on-call fire response event during the previously approved schedule period. Before and after the schedule period related to this job, the hourly on-call rate of $10 would be applicable. The FD Chief’s management of this job/job description will include some flexibility to support special events (Fire Prevention Week). A 6-month post-implementation review (hours, costs, accomplishments, issues, etc.) will be provided to the Board.

3) Employment- Paid-On-Call Fire Fighter – Andre “Wilson”, not “Johnson” on the agenda is recommended to be hired as an on-call firefighter with the respective on-call and training hourly rates of $10 and $8) Motion to forward item to the Board: Neumeyer, McDonald

4) Tuition Reimbursement (5/27/19 $2,490 request for Master’s Degree Work Accomplished) for PD Sgt. Keith Howard Motion to forward item to the Board: Neumeyer, McDonald The reimbursement item is in the current budget. The reimbursement requests will be submitted as work is accomplished. The entire degree program reimbursement is estimated to cost about $10K (occurring over two fiscal years).

5) Adjourn - Motion by Neumeyer, McDonald

JUDICIARY COMMITTEE – Not Opened 

Chairperson: Trustee Wells 

Members: Trustees McDonald, McGuire, Neumeyer, Parker

FINANCE COMMITTEE– Held from 6:33 to 6:38 pm 

Chairperson: Trustee Lanter 

Members: Trustees McGuire, Neumeyer, Parker, Wells

1) Res. Draft: A Resolution Accepting A Contingent Fee Professional Services Agreement Allowing Azavar Audit Solutions, Incorporated, Of 55 East Jackson Boulevard, Suite 2100, Chicago, Illinois 60604, To Provide Professional Computer, Data Audit, Compliance, Management, And Consulting Services To The Village Of Swansea Motion to forward item to the Board: Lanter, Neumeyer The 5-year contract period was reviewed and previously unidentified revenues resulting in payments to Azavar (45% share) for 3 years. The Village Attorney did not review the draft. The reasons noted included saving Attorney review costs and that the agreement language is similar/the same as neighbor communities’ agreements with this entity. The Village does not expect to instruct Azavar to discontinue an audit, which could result in the Village paying for expended materials/time (at a rate not to exceed $150 per hour).

2) Adjourn - Motion by Lanter, Wells

COMMUNITY & ECONOMIC DEVELOPMENT – Not Opened 

Chairperson: Trustee McDonald 

Members: Trustees McDonald, McGuire, Neumeyer, Wells

PUBLIC SAFETY COMMITTEE– Not Opened - (Comment 6:38 – 6:39 pm involved a reminder of the Youth Academy graduation scheduled for 6/5/19 at 4 pm. 

Chairperson: Trustee Parker 

Members: Trustees McDonald, Neumeyer, Lanter, Wells

PUBLIC WORKS COMMITTEE – Held from 6:39 to 6:54 pm 

Chairperson: Trustee McGuire 

Members: Trustees Lanter, McDonald, Neumeyer, Wells

1) Discussion Item: Homeowner Storm water Conveyance

Motion to forward item to the Board: McDonald, Neumeyer The drafted pilot grant program to offset homeowner improvements that benefit the Village of Swansea Storm water management systems was reviewed. Up to 50% (25% if there are homeowner association programs/assistance) match to a maximum $50 for rain barrel project and $2K offset for combined projects or improvements that are more extensive. There may be a potential that large improvement projects will be implemented in phases over fiscal years. Each request (and applicable history) with resolution will require Board approval.

2) Res. Draft: A Resolution Accepting The Bid And Authorizing The President Of The Board Of Trustees To Execute A Contract With Insituform Technologies USA Inc., 17988 Edison Avenue, Chesterfield, Mo 63005, In The Amount Of $82,685.16 For Sanitary Sewer Rehabilitation Motion to forward item to the Board: McGuire, McDonald Sewer lining and manhole rehabilitation has been pursued with success for many years to address the Village’s aging infrastructure.

3) Adjourn Motion by McGuire, Lanter

CULTURAL COMMITTEE– Held from 6:54 to 6:57 pm 

Chairperson: Trustee Wells 

Members: Trustees Lanter, McGuire, Neumeyer, Wells

1) Discuss Track Meet Dates For Clinton Hills (September 3rd-Time Trial For Grade Schools, October 7th-Feeder School Championships, October 21st-JV High School Meet) Board action is not required. The item was provide for information only. The above dates do not occur on weekends. The event participants will provide applicable clean up needs for the events. If these events are successful, then larger more regional events may be held at the park. Such events may bring people to the area that might not otherwise visit the park and neighboring businesses.

2) Adjourn Motion by Wells, Lanter

SWANSEA REPORT COMMITTEE – Held from 6:57 to 6:58 pm 

Chairperson: Trustee Neumeyer 

Members: Lanter, McGuire, Parker, Wells

1) Swansea Report –July Articles-Discussion

Motion to forward item to the Board: Lanter, Neumeyer Potential articles were discussed. Pictures/articles related to the June 2019 Youth Academy, Street Scape Open House meeting, and other recent events might be included in the issue.

2) Adjourn Motion by Neumeyer, Lanter

http://www.swanseail.org/ArchiveCenter/ViewFile/Item/1126