Peoria Standard

Village of Swansea Village Board met Sept. 16.

Here is the minutes provided by the board:

Attendees: Board President Leopold, Trustees Lanter, McDonald, McGuire (arrived at 6:03 pm), Neumeyer, Parker, & Wells, Treasurer John Walter, Police Department (PD) Chief Steven Johnson, PD Deputy Chief Craig Coughlin, Fire Department (FD) Chief Chris Tell, Street Department Acting Superintendent / Waste Water Treatment Plant (WWTP) Superintendent Rick Tucker, Building and Zoning (B&Z) Director Dallas Alley, Administrator Benjamin Schloesser, Park Board Chairman Mike Koeneman, Clerk Lauren O'Neill, other community members.

Motions: Trustees are presented with the individual that made the motion, followed by the person seconding the motion. Votes: Unless noted otherwise, votes are obtained by voice vote (roll call vote involves each voter stating their name and vote) and all votes are aye. Content of meeting is presented within the marks

Co-Chairpersons: Trustees Neumeyer & McDonald Members: Trustees Lanter, McGuire, Wells

JUDICIARY COMMITTEE - Held from 6:16 to 6:18 pm

Chairperson: Trustee Wells Members: Trustees McDonald, McGuire, Neumeyer, Parker

1. Draft Ordinance To Amend The Swansea Municipal Code, Chapter 130 “General Provisions”, Section 130.21 “Sale Of Cigarettes Or Tobacco To Minors”, Thereby Increasing The Legal Age To 21 Years – Motion to forward this item to the Board – Neumeyer, McDonald. The Swansea ordinance mirrors the change in the state law, which increased the legal age from 18 to 21 for the sale of cigarettes/tobacco.

2. Motion to Adjourn – McGuire, Wells.

FINANCE COMMITTEE- Held from 6:18 to 6:36 pm

Chairperson: Trustee Lanter Members: Trustees McGuire, Neumeyer, Parker, Wells

1. General Fund Analysis - The general fund is currently operating at a deficit. Revenues and expenses will be monitored. The Sewer Department is currently operating a little better than break even. Revenue payments from the state/county are being received within about 60 days. Real estate tax revenues are slightly ahead of schedule.

2. Memo From Administrator Schloesser Regarding Police Department Build Out – The Administrator was thanked for outlining the funding options. A project needs to be maintained that is available for when the approximate $100K funding from the state is available to Swansea, which is at least 9 months in the future. For the next meeting, the Administrator will break out the projects with the estimated cost for each project being identified, and the information should be emailed to the Board members in advance of the meeting. Then Board members may call the Administrator or Mayor to share their comments and concerns. Gaming revenues brought in this year were noted, as well as the need to again increase taxes for the next tax levy. With proposed tax increases, the impact to homeowners also need to be highlighted. Many Board members expressed their desire to limit/discontinue future use of TIF funds for PD projects. The applicability of borrowing for some projects was touched upon. Public commented that there are cost effective means of improving roads (chip & oil versus repaving).

3. Motion to Adjourn – Lanter, Wells.

COMMUNITY & ECONOMIC DEVELOPMENT- Held from 6:00 to 6:16 pm

Chairperson: Trustee McDonald Members: Trustees Parker, McGuire, Neumeyer, Wells

1. Findings of Fact For 4540 North Illinois Street - Motion to forward this item to the Board – McGuire, Wells. The requests for the gaming café pursued necessary steps through the P&Z Board, which recommended approval. Significant improvements on the inside and outside of the facility are to be made and were reviewed, such as addressing the concrete driveway, roof replacement, and other planned work. No negative impacts related to the investment and planned changes for the property were noted.

2. Draft Resolution Approving The Special Use Request For 4540 North Illinois Street In Accordance With The Zoning Regulations Of The Village Of Swansea - Motion to forward this item to the Board – McGuire, Wells.

3. Streetscape Masterplan Project Update & Progress Report (hard copy) – PGAV, the architectural firm hired in March to do a streetscape plan, presented the progress to date on the plan with the goal of improving quality of life, enhancing the Village of Swansea so it becomes a destination for visitors and residents, taking into account public engagement to improve safety, lighting, streets, bike/walk trails, signage, public right of ways, and public lands, attracting private/public investment, including to the older areas of Swansea. Drone shots for visual aids/maps were noted. In November the draft plan will contain estimated costs and improvement phasing recommendations, as well as potential sources for funding. In February 2020, the Final Master plan will be presented. The website will be maintained for 6 months and the website can be left in place so that viewers can see the finished project and it may be used as a marketing tool. Concerns were expressed that plan may be generic in nature, trying to fit Swansea within a generic plan that isn’t applicable to Swansea’s concern. While Swansea doesn’t have a parking issue this aspect of the review still has to be completed and addressed. Practical ways to fit in way-finding signs and other items were noted where IDOT, not Swansea, controls the roadways and public easements. It was noted that the background work allows issues to be known and appropriately addressed.

4. Motion to Adjourn – Wells, Neumeyer.

PUBLIC SAFETY COMMITTEE- Held from 6:36 to 6:48 pm

Chairperson: Trustee Parker Members: Trustees McDonald, Neumeyer, Lanter, Wells

1. Discussion of the FD Lighted Christmas Parade Dec 6th at 7:00 pm – The upcoming event has a rain date of Dec 7th.

2. Memo From Chief Tell on Replacement of Breathing Air Compressor With Quotes (4) – The compressor will be at FD Station 2. The current equipment is about 20 years old. The compressor is needed to fill breathing air bottles, packs, scuba/dive canisters. There is $42K in the budget to allow for the replacement. Quotes ranged from $32,795 to $38,878, with the lowest quote being technically acceptable. Additionally, there is a potential to save $700 (deducted from the cost) with the Village unloading the equipment that weighs approximate 800 lbs. Another offset has been identified in that a local FD may be interested in purchasing the used equipment.

3. Draft Resolution Accepting The Bid Submitted By Banner Fire Equipment Inc., 4601 Hedge Road, Roxana, Il 62048 For The Purchase Of A Bauer Vertecon Legacy 13 Breathing Air Compressor System At A Total Cost Of $32,095.00 (reflecting the $700 deduction with the Village unloading the equipment) - Motion to forward this item to the Board – Wells, McDonald.

4. Draft Resolution Adopting The St. Clair County Multi-Hazard Mitigation Plan - Motion to forward this item to the Board – Wells, Lanter. It was noted that every five years under Federal law, the county completes the plan, covering all communities in the area. Swansea can adopt the plan, which will allow Swansea to be eligible for Federal grants. There are a few items in the county-wide plan that don’t apply to Swansea.

5. Draft Resolution Accepting The Quote Of A Policy Update Subscription From Lexipol, LLC, 2801 Network Blvd. Suite 500, Frisco,TX 75034, At A Cost Of $5,862.00, To Provide Policy Manual Updates, A Testing Database, And Daily Training Bulletins For The Village Of Swansea Police Department – Motion to forward this item to the Board – Wells, Neumeyer. The Village has used the subscription tool for the past 6-7 years. The item is in the budget.

6. Non-Agenda Item – The Swansea FD will not make money, but will not require Village funds to host January training that will be held over several days (predominately on weekends). Supplies /cost will be covered by the Civic Association and other sources. The event will save cost in terms of training Swansea FD members. There were no objections raised. The item will be put on the next agenda to allow the Board to vote (ratify their support) for the event.

7. Motion to Adjourn – Wells, Lanter

PUBLIC WORKS COMMITTEE - Held from 6:48 to 6:49 pm

Chairperson: Trustee McGuire Members: Trustees Lanter, McDonald, Neumeyer, Wells

1. Draft Resolution Accepting The Price Quote Of $7,995.00 From Motor, Pump & Services, LLC., 126 Jackson Street, Red Bud, Il 62278, For Repairs To A 200 HP/149KW Siemens Blower, Including Parts And Labor, For The Wastewater Treatment Plant – Motion to forward this item to the Board – Wells, Lanter. The purchase will provide a 1- year warranty. The Village will save an estimated $2K by removing the motor/pump equipment. The equipment has been out of service for about a month and the repairs are required.

2. Motion to Adjourn – Lanter, Wells

CULTURAL COMMITTEE - Meeting not held

Chairperson: Trustee Wells Members: Trustees Lanter, McGuire, Neumeyer, Parker

SWANSEA REPORT COMMITTEE- Held from 6:49 to 6:55 pm

Chairperson: Trustee Neumeyer Members: Trustees Lanter, McGuire, Parker, Wells

1. October Swansea Report – Positive comments were head about the pictures/report. The fall/Halloween and Santa House events were reviewed. If space allows residents will be informed that plastic shopping bags may be recycled at the Schnucks grocery store. Pictures/article for the touch a truck event will be in the report. Dallas was thanked for the idea and the follow through. FD/PD/Street and others supporting the event were thanked. It was noted that the event was well received by Swansea citizens.

2. Motion to Adjourn – Wells, Lanter

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