Peoria Standard

Village of Swansea Village Board met Oct. 7.

Here is the minutes provided by the board:

Attendees: Board President Leopold, Trustees Lanter, McDonald, McGuire, Neumeyer, & Parker, Treasurer John Walter, Police Department (PD) Chief Steven Johnson, PD Deputy Chief Craig Coughlin, Fire Department (FD) Chief Chris Tell, Street Department Acting Superintendent / Waste Water Treatment Plant (WWTP) Superintendent Rick Tucker, Building and Zoning (B&Z) Director Dallas Alley, Administrator Benjamin Schloesser, Clerk Lauren O'Neill, other community members. Absent: Trustee Wells

Motions: Trustees are presented with the individual that made the motion, followed by the person seconding the motion. Votes: Unless noted otherwise, votes are obtained by voice vote (roll call vote involves each voter stating their name and vote) and all votes are aye. Content of meeting is presented within the marks “***”.

FINANCE COMMITTEE - Held from 6:00 to 6:10 pm

Chairperson: Trustee Lanter Members: Trustees McGuire, Neumeyer, Parker, Wells

1. FY 2019 Audit Presentation By Kevin With C.J. Schlosser – Highlights of the 73-page Financial Statements and Supplementary Information for the Fiscal Year Ended April 30, 2019 were reviewed. On page15 is was noted that total revenues of about $9.3 million compared favorably to the approximate $8.6 million earned last year. Total expenses were under $8.7 million, and this number was compared to the last year amount of approximately $7.6 million expenses, and income before capital contributions and transfers was about $351K and the net position at the end of the year was $18.3 million (compared to $17.9 million last year). On page 18, the sewer fund revenues were about $3.3 million, with operating expenses of about $2.8 million. On page 21 the Statement of Changes in the Net Position of Pension Trust Funds were reviewed, noting the positive investment returns compared to the previous year. On page 58 the Police Pension Fund ratios were reviewed, noting that the plan fiduciary net position as a percentage of the total pension liability was 56.52% at the end of the year, compared with 55.96% the previous year. On page 59, there was a similar positive change for the FD Pension fund with 80.19% this year, compared to 77.01% the previous year. The IRMF fund balance on page 60 was 82.16% this year compared to 93.31% the previous year.

2. Res. Draft: A Resolution Accepting The Price Quote Submitted By Civic Systems, LLC, 10 Terrace Court, P.O. Box 7398, Madison, WI 53707 For An Upgrade To Casselle Connect, The Village’s Comprehensive Financial Software, For A Total Purchase Price Of $9,820.00 - Motion to forward this item to the Board – Neumeyer, Lanter. It was reviewed that the cost to upgrade is necessary to support the Village’s billing and other financial needs, as the current software is no longer supported with upgrades. The cost for the upgrade, which is under $10K will be paid over a 2- year period with half of the billed amount charged to the Sewer and Administrative (General Fund) Departments.

3. Res. Draft: A Resolution Authorizing The Mayor And/Or Village Administrator To Execute On Behalf Of The Village, An Electric And Or Natural Gas Supply Agreement With A Supplier For Electrical/Or Natural Gas Supply For Village Owned Accounts As Recommended By Good Energy L.P., 232 Madison Avenue, Suite 405, New York, NY 10016, As Long As Substantial Savings Are Realized - Motion to forward this item to the Board – Neumeyer, McGuire. It was noted that there was an estimated $180K of savings that will be realized by the Village of Swansea over the 3 years.

4. Motion to Adjourn – Lanter, McGuire.

PERSONNEL COMMITTEE- Held from 6:10 (in recess until 6:27 with vote by Neumeyer, McDonald) to 6:57 pm

Co-Chairpersons: Trustees Neumeyer & McDonald Members: Trustees Lanter, McGuire, Wells

1. Executive Session To Discuss: “The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee of the public body or against legal counsel for the public body to determine its validity.” 5 ILCS 120/2(c)(1). Motion to hold the meeting in executive session Neumeyer, McDonald, and potion to come out of executive session was made by Neumeyer, McDonald. Open session comments included the following: A motion was made by Neumeyer, McGuire to accept the offer characterized as option 1 for PD Chief Coughlin’s retirement. PD Deputy Chief Coughlin was thanked for his service to the Village. He also thanked the Village for the opportunities he’s had during his 27-years with the Village of Swansea. A motion was made by McGuire, McDonald to present the salary discussed in Executive Session to Rick Tucker.

2. Motion to Adjourn – Neumeyer, McDonald.

Chairperson: Trustee Wells Members: Trustees McDonald, McGuire, Neumeyer, Parker

1. Draft Ord. An Ordinance Creating Chapter 116, Of The Swansea Municipal Code Regarding The Production, Distribution, And Use Of Medical And Adult Use Cannabis - Motion to forward this item to the Board – McGuire, McDonald. It was noted that the draft ordinance has been reviewed by the Village’s legal representative and the PD Chief, and the ordinance should be passed by the 1/1/2020. Board members were requested to review the draft and be prepared to discuss the breakdown of planned revenue allocations associated with the enactment of the applicable tax, which is to be submitted by June 2020.

2. Motion to Adjourn – Neumeyer, McGuire.

COMMUNITY & ECONOMIC DEVELOPMENT- Held from 6:17 to 6:20 pm

Chairperson: Trustee McDonald Members: Trustees Parker, McGuire, Neumeyer, Wells

1. Discussion: 1516 North Belt West – The location was discussed. The request to operate a tattoo parlor in the location and the need to clean up the facility by the potential business operator. The potential also for sales at the location were discussed. There were no objections to the Mayor and Alley reviewing the potential operation at the facility with the parties interested in operating the business at this location.

2. Motion to Adjourn – McDonald, McGuire.

PUBLIC SAFETY COMMITTEE- Held from 6:20 to 6:22 pm

Chairperson: Trustee Parker Members: Trustees McDonald, Neumeyer, Lanter, Wells

1. Res Draft. A Resolution Accepting The State Bid For Five (5) Toughbook 54’s And Associated Equipment For The Swansea Police Department, From CDS Office Technologies, 612 South Dirksen Parkway, Springfield, IL 62703, For A Total Purchase Price Of $21,610.00 - Motion to forward this item to the Board – Parker, Neumeyer. It was reviewed that the draft resolutions of item 1 and 2 with the applicable purchases are necessary as upgrades are no longer available for the current solutions, so purchasing the new software tools are required and the PD is buying them through state bids, with Regis supporting the decision/requirements.

2. Res Draft. A Resolution Accepting The Price Quote From Dell Marketing LP., One Dell Way, Mail Stop 8129, Round Rock, TX 78682, For Eight (8) Dell OptiPlex 3070 SFF MLK Computer Workstations For The Swansea Police Department For A Total Purchase Price Of $5,489.20 - Motion to forward this item to the Board – Parker, Neumeyer.

3. IFSI Agreement for Blended Basic Firefighter Course to be held at Swansea FD – It was noted that the agreement will cover trainings from January – May 2020, with the majority of the classes held on Saturday/Sundays. The agreement and the classes covered by grants will allow for training needs of the Swansea FD too. Motion to forward this item to the Board – Parker, McGuire.

4. Motion to Adjourn – Lanter, Neumeyer.

PUBLIC WORKS COMMITTEE- Held from 6:22 to 6:27 pm

Chairperson: Trustee McGuire Members: Trustees Lanter, McDonald, Neumeyer, Wells

1. Memo Demolition of Structures at Clinton Hills Conservation Park – The Street Department can complete the demo work. The potential of repairing (broken windows/removing the plumbing fixtures) and maintaining the structures was determined to be not appropriate for storage needs of the street department or parks (equipment, cameras, etc.). The alternative of using Johnny on the spot facilities was noted, as well as issues with the current plumbing/facilities that require the removal of the current bathroom structures.

2. Res. Draft. A Resolution Accepting The Bid And Authorizing The President Of The Board Of Trustees To Execute A Contract With Stutz Excavating Inc., 3837 Fosterburg Rd Alton, Il 62002, In The Amount Of $328,275.80, For Site Improvements To Fullerton Road And Adjoining Metro Bike Link Connector Trail - Motion to forward this item to the Board – Neumeyer, McGuire. It was reviewed that St. Clair Transit is giving $40K towards the project, with a quick claim to a parcel of land. They are giving the Village of Swansea the piece of land and the $40K.

3. Motion to Adjourn –McGuire, Neumeyer.

CULTURAL COMMITTEE- Meeting not held

Chairperson: Trustee Wells Members: Trustees Lanter, McGuire, Neumeyer, Parker

SWANSEA REPORT COMMITTEE- Meeting not held

Chairperson: Trustee Neumeyer Members: Trustees Lanter, McGuire, Parker, Wells

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