Village of Princeville Board met Jan. 19.
Here is the minutes provided by the board:
Roll Call
Roll call showed the following board members were physically present: President Troutman, Trustee Ehnle, Trustee Delbridge, Trustee Peterson, Trustee Gilroy, Trustee Wilson
Trustees Present Via Zoom: Trustee Hughes
A quorum was present for the meeting.
Other Village members physically present: Julie Delbridge and Superintendent of Public Works Chad Gardner
Others present through Zoom: Clerk, Sarah Cordis
Others present: Deputy Gabriel Martinez
Police Report
Deputy Martinez commented on the accident that took place on Main Street which took out a fire hydrant and a utility pole. A formal police report was filed. The Village will send a final bill to the insurance company. (It will include staff/over-time costs, materials - fire hydrant and utility pole.)
Trustee Wilson commended the Public Works staff for a job well-done on this. Treasurer’s Report
Julie reviewed the reports. Tom Peffer, Gorenz and Associates, Ltd., stopped by the Village to ask about any budget adjustments. Tom wanted to make sure the state was paying the Village the appropriate sales tax, etc. President Troutman will reach out to him this week.
As far as the Christmas trees in Stevens Square, the trees were more expensive than anticipated. (The Village will look to purchase the trees earlier next year.) Regardless, it was good for the community, and Stevens Square looked great.
Trustee Wilson made a motion to approve the treasurer’s report. Trustee Gilroy seconded the motion.
Yeas: Trustee Ehnle, Trustee Delbridge, Trustee Hughes, Trustee Peterson, Trustee Gilroy, Trustee Wilson
Nays: None
President Troutman declared the motion as passed.
Paying Additional Bills
Julie reviewed the bills list.
Trustee Delbridge asked about the well pump and where the cost should be allocated. It should be paid out of TIF 1. (It is categorized as TIF 1 on the bills list so it is easier to locate for accounting purposes.)
Trustee Delbridge made a motion to approve the bills in the amount of $32,597.21. Trustee Wilson seconded the motion.
Yeas: Trustee Ehnle, Trustee Delbridge, Trustee Hughes, Trustee Peterson, Trustee Gilroy, Trustee Wilson
Nays: None
President Troutman declared the motion as passed.
Review Village Employee Personnel Handbook if Available
Not available at this time.
Discuss 216 South Walnut Avenue
President Troutman suggested that the legal paperwork for 216 South Walnut Avenue be drafted with the paperwork mimicking the paperwork that was done for the property at 217 West Evans Street (done in October of 2020). The property would be placed for sealed bid. The Village has the insurance on the property. President Troutman made mention that he knows of at least one person who may be interested in the property. At the earliest, the Village could have sealed bids at a February meeting.
Trustee Delbridge made a motion to proceed with the paperwork for 216 South Walnut Avenue property. Trustee Peterson seconded the motion.
Yeas: Trustee Ehnle, Trustee Delbridge, Trustee Hughes, Trustee Peterson, Trustee Gilroy, Trustee Wilson
Nays: None
President Troutman declared the motion as passed.
Julie will be sure this gets posted in the paper.
Committee Reports
Pool Committee – Trustee Gilroy stated that a tentative opening day is May 26th. The Village is no longer looking for a new pool manager. Nate Rice will continue as pool manager. The Village will be looking for lifeguards. An ad will go in the paper and on the Village website for lifeguard positions.
Finance committee – President Troutman stated that the Village has had a 15-month loan through Morton Community Bank. (Technology fees were put in place to cover the cost of this loan, which was for the water meters, Loan # 1046531). He suggested paying off the loan this week, but keeping the technology fees in place to cover any future costs/repairs.
Trustee Gilroy made a motion to pay off the water meter loan, #1046531. Trustee Wilson seconded the motion.
Yeas: Trustee Ehnle, Trustee Delbridge, Trustee Hughes, Trustee Peterson, Trustee Gilroy, Trustee Wilson
Nays: None
President Troutman declared the motion as passed.
Any Action Regarding Committee Reports
None
Past Due Water Bill Review
President Troutman reviewed the past due water bill list.
Building Permits
• None.
Report from the Superintendent of Public Works
• Most of the Christmas decorations are down.
• Public works staff is doing winter maintenance – replacing boards on picnic tables, painting, maintaining equipment, etc.
• Superintendent Gardner met with the engineers. The sewer operations manual needs updated for the EPA. He will work with the engineers to map a plan for the sewer study, come up with game plan, think about how to finance it, determine a loan process, cost, etc. It will most likely be two years before any digging begins. (This was the same process that was done for the water plant - a couple of different increments. Once the scope of the project has been determined, then the Village can determine how to charge for it.)
• Determined all of the streets that need seal-coating. Hoping to get on a June/July maintenance schedule.
• Accident on Main Street – The Village filed a FOIA from the county, and received the traffic report. Superintendent Gardner has a claim started and will submit the entire invoice to insurance. (Could potentially be $7,500 - $8,000.)
Any Other Business to be Brought Before the Board
President Troutman - January 28th, 7:00 PM, will be a public hearing for the comprehensive plan. The Village will have to limit the number of people physically present within Village Hall, but the public can join via ZOOM. There will be a 30-day public comment period/viewing. After that period, the comprehensive plan can be put on the agenda for final approval.
President Troutman said he did hear from Mr. Hohenberry about the lien he received regarding the 409 West South Street property. He was wondering if the Board would be willing to work out a payment plan for him, to pay back legal fees. Mr. Hohenberry owes the Village around $8,000. (These fees are for legal, demolition, etc.) It was suggested that he pay the amount of the entire bill, in installments/payments, and the lein will be removed. The lien will only be removed if he pays the amount of the entire invoice within a years’ (12 months) timeframe.
Trustee Wilson made a motion to allow Mr. Hohenberry to pay the Village the amount of the invoice, within twelve (12) months, with the first payment being made thirty (30) days after the lien has been implemented. Trustee Gilroy seconded the motion.
Yeas: Trustee Ehnle, Trustee Hughes, Trustee Peterson, Trustee Gilroy, Trustee Wilson Abstain: Trustee Delbridge
Nays: None
President Troutman declared the motion as passed.
Trustee Wilson asked about DCEO grant. President Troutman stated that the deadline had been extended, and he will check back with Representative Spain’s office. Last he saw, it was pending. (If the Village is eligible to receive grant funds, there may be a delay in receiving funds.)
President Troutman stated that restaurants can now be open for limited capacity indoor dining. Adjourn
Trustee Delbridge made a motion to adjourn at 7:52 PM. Trustee Peterson seconded the motion.
Yeas: Trustee Ehnle, Trustee Delbridge, Trustee Hughes, Trustee Peterson, Trustee Gilroy, Trustee Wilson
Nays: None
President Troutman declared the motion as passed.
https://princeville.org/wp-content/uploads/January-19-2021-Board-Minutes-.pdf
Alerts Sign-up