Peoria Standard

City of Peoria City Council and Town Board of Trustees Met April 13.

Here is the minutes provided by the council:

A Regular Meeting of the Joint City Council and Town Board of Trustees of Peoria, Illinois, was held at 6:00 P.M. at City Hall, Council Chambers (Room400), 419 Fulton Street, with Mayor Ardis presiding, and with proper notice having been posted.

ROLL CALL

Roll Call showed the following Council Members were electronically present: Ali, Cyr, Grayeb, Jensen, Kelly, Montelongo, Moore, Oyler, Riggenbach, Ruckriegel, Mayor Ardis - 11. Absent: None.

COVID-19 PUBLIC NOTICE

In accordance with Governor JB Pritzker's Executive Order 2020-07, as amended and extended, limiting meetings to the lesser of 25 persons or 25% of the overall room capacity and requiring the provision of video, audio or telephonic access to meetings; as well as the CDC recommending social distancing of at least 6 feet between persons; City Hall is implementing changes and restrictions for the City Council Meeting on April 13th, 2021 while complying with the spirit of the Open Meetings Act. The Council Meeting will be held in person in City Council Chambers. There is a room capacity restriction of 25 persons at one time which would result in a wait to enter if met. Temperature screenings and face coverings are required for access inside City Hall. Members of the public and media are invited to watch through the live stream on the City of Peoria's website, YouTube, Local Television Channel 22, or listen through WCBU Radio. While Public Comment is available in-person, the option to submit comments through the City Clerk's Office due to room capacity restrictions was available as well. Any submissions will be read into the record. The agenda, minutes and video podcast of the meeting will be available online through the City's website.

INVOCATION & PLEDGE OF ALLEGIANCE

Mayor Ardis requested a moment of silent prayer or reflection and then he led the pledge of allegiance.

PROCLAMATIONS, COMMENDATIONS, ETC.

National Fair Housing Month

Childhood Abuse Awareness Month

MINUTES

Council Member Ruckriegel moved to approve the minutes of the Regular City Council Meeting held on March 23,2021, as printed; seconded by Council Member Grayeb.

Approved by roll call vote.

Yeas: Ali, Cyr, Grayeb, Jensen, Kelly, Montelongo, Moore, Oyler, Riggenbach, Ruckriegel, Mayor Ardis - 11;

Nays: None.

(21-087) REQUEST from the Town Officials to APPROVE the MARCH 2021 ACTUAL EXPENDITURES and to APPROVE the APRIL 2021 ANTICIPATED EXPENDITURES for the Town of the City of Peoria.

Trustee Grayeb moved to approve the March 2021 Actual Expenditures and to approve the April 2021 Anticipated Expenditures for the Town of the City of Peoria; seconded by Trustee Oyler.

Approved by roll call vote.

Yeas: Ali, Cyr, Grayeb, Jensen, Kelly, Montelongo, Moore, Oyler, Riggenbach, Ruckriegel, Chairman Ardis - 11;

Nays: None.

PETITIONS, REMONSTRANCES & COMMUNICATIONS - CITY OF PEORIA CONSENT AGENDA ITEMS BY OMNIBUS VOTE, with Recommendations as Outlined

(21-088) Communication from the City Manager and Director of Community Development with a Request for the Following:

A. To APPROVE the CDBG UTILITY ASSISTANCE PROGRAM.

B. To APPROVE the REALLOCATION OF CDBG Funds to the Utility Assistance Program.

(21-089) Communication from the City Manager and the Community Development Director with a Request to APPROVE the Grant Award, in the Amount of $150,000 from the City's HUD HOME FUNDS to WALLICK-HENDY DEVELOPMENT COMPANY, LLC for the Rehabilitation of PARKWOOD COMMONS located at 1720 NORTH GREAT OAK ROAD. (Parcel ID # 1806101004) (Council District 2)

(21-090) Communication from the City Manager and Chief of Police with a Request to APPROVE a TWO-YEAR CONTRACT EXTENSION for the PURCHASE of Body Armor (Armor Express) from RAY O'HERRON for the Peoria Police Officers' Duty Use.

(21-091) Communication from the City Manager and the Director of Public Works with a Request to APPROVE the Extension of VENDOR CONTRACTS for STREET MATERIALS for the 2021 STREET MAINTENANCE Season in Amounts Identified in the Attachment.

(21-092) Communication from the City Manager and Director of Public Works with a Request to APPROVE a Local Agency AGREEMENT for Federal Participation with the ILLINOIS DEPARTMENT OF TRANSPORTATION (IDOT) to Request ITEP Funding Not to Exceed $426,960.00, and TAP Funding Not to Exceed $282,987.00, for a Total of $709,947.00 in Federal Funding to Extend the ROCK ISLAND GREENWAY Multi-Use Path from HARVARD AVENUE to PARK AVENUE. (Council Districts 1 & 3)

(21-093) Communication from the City Manager and Director of Public Works with a Request to APPROVE and Direct the City Manager to Execute an AGREEMENT with the ILLINOIS DEPARTMENT OF TRANSPORTATION (IDOT), in the Amount of $11,213.00, Plus Contingency, for the City's Participation in MODERNIZING TRAFFIC SIGNALS on US 116 (MACARTHUR HIGHWAY & WASHINGTON STREET, IL 29 (ADAMS STREET) & SPRING STREET, IL 29 (JEFFERSON STREET) & SPRING STREET, IL 40 (KUMPF BOULEVARD) & MONROE/GARRETT and US 150 (WAR MEMORIAL DRIVE) & PROSPECT. (Council Districts 1 & 3)

(21-094) Communication from the City Manager and the Community Development Director with a Request for the Following:

A. APPROVE the 2021 ANNUAL ACTION PLAN for Submittal to the Department of Housing and Urban Development (HUD), with a Total 2021 Grant Allocation of $2,717,216.00;

B. ADOPT ORDINANCE NO. 17,841 Amending the City of Peoria 2021 REVISED ANNUAL BUDGET to Adjust the CDBG Fund and Home Fund Revenues and Expenditures to Reflect the 2021 Federal Grant Award.

(21-095) Communication from the City Manager, Finance Director, and Community Development Director with a Request to ADOPT ORDINANCE NO. 17,842 Amending the CITY OF PEORIA 2021 REVISED ANNUAL BUDGET Relating to the Use of the DOWNTOWN CONSERVATION TIF FUND BALANCE to Erect Safety and Security Fencing Under the MURRAY BAKER BRIDGE in the amount of $15,000 (Council District 1)

(21-096) APPOINTMENT by Mayor Ardis to the LIQUOR COMMISSION with a Request to Concur: Paul Winkler (Voting) - Term Expires 06/30/2021

(21-097) Communication from the City Manager, Treasurer and Finance Director/Comptroller with a Request to RECEIVE and FILE the Month Ended DECEMBER 31, 2020 UNAUDITED FINANCIAL REPORT.

Mayor Ardis questioned if the Council wished to have any of the Consent Agenda Items removed for further discussion.

Council Member Ruckriegel requested Item No. 21-088 be removed from the Consent Agenda for further discussion.

Council Member Cyr moved to approve the Consent Agenda items as outlined in the Council Communications; seconded by Council Member Oyler.

Item Nos. 21-088 through 21-097 (excluding Item No. 21-088, which was removed for further discussion) were approved by roll call vote under the Omnibus Vote Designation. 

Yeas: Ali, Cyr, Grayeb, Jensen, Kelly, Montelongo, Moore, Oyler, Riggenbach, Ruckriegel, Mayor Ardis - 11;

Nays: None.

(21-088) Communication from the City Manager and Director of Community Development with a Request for the Following:

A. To APPROVE the CDBG UTILITY ASSISTANCE PROGRAM.

B. To APPROVE the REALLOCATION OF CDBG Funds to the Utility Assistance Program.

A revised Council Communication was distributed to all Council Members

Council Member Ruckriegel commented on the various programs the City was able to offer over the last 13 months during the pandemic, stating this item was another important program to help households needing help with utilities.

City Manager Urich said the revised Communication outlined the possibility of including sewer services, which was a public utility. He said the Community Development Department was exploring that option.

Community Development Director Ross Black provided an overview of the item stating it would provide up to $5,000.00 per household for power and water with the possibility of sewer. He reviewed the eligibility requirements stating applicants would be selected through a lottery process. He said this program would be offered until the funds were depleted.

City Manager Urich reviewed other funds that may be available for utility assistance, stating details were not yet available. He reviewed whether homeowners or renters would be afforded assistance, noting both were eligible; however, he said more renters than homeowners received aid.

Council Member Ruckriegel moved to approve the CDBG Utility Assistant Program; seconded by Council Member Oyler.

Council Member Ali said she was pleased to see the reallocation of the CDBG Funds, stating she was hopeful for additional funds from the Federal Government. She inquired about the number of households potentially impacted by utility shutoffs, and Director Black said he was not able to provide that number. He said his Department would work with the utility companies, the City's Strategic Communications Specialist, and every avenue possible to inform the community about the program and how to enter the lottery. He said he anticipated being able to provide assistance to approximately 100-120 households. He said he would reach out to the utility companies to try to determine the number of residents impacted by a shutoff.

In response to Council Member Jensen, Director Black said the City had reached out to the utility companies, and they indicated they would make available information regarding his type of assistance. He commented the utility companies did have their own programs available and offered sometype of outreach service regarding those programs.

Discussions were held regarding the utility moratorium, noting a potential ending date of May 1, 2021, which was statewide.

Council Member Moore inquired about the Small Business Assistance Program, and Director Black said such assistance was provided by the Federal Government through the first round of CDBG COVID Funds. He commented the businesses who applied received all they could receive. He said there were multiple other funding sources that had gone to small businesses as well, which made the CDBG unattractive and contributed to the remaining amount outlined in the Council Communication.

City Manager Urich reviewed other funding sources made available over the past year for small businesses for COVID relief. He said funding was still available and he encouraged businesses to reach out to the City's Economic Development Team to apply.

Director Black provided an overview of the City's outreach services to the small businesses, including micro businesses. He explained the first group of CDBG Funds made available due to COVID had a lot of regulation attached to it, which made it more difficult to allocate.

At the conclusion of the CDBG Funding discussion, Council Member Moore said she would support the item.

Council Member Kelly requested additional information regarding the potential number of households eligible for utility assistance.

Council Member Riggenbach inquired whether Ameren had an internal assistance program, and Director Black said all the utility companies had some level of programming to work with customers to forgive, extend or provide a payment plan. Council Member Riggenbach said Ameren had a robust program available to those in need. He asked for a Report Back at the next Council meeting clarifying the programs Ameren offered and their protocol to disseminate the information. He expressed a concern should Ameren offer such programs that so many people would be affected by utility shutoffs.

Motion to approve the CDBG Utility Assistance Program was approved by roll call vote. 

Yeas: Ali, Cyr, Grayeb, Jensen, Kelly, Montelongo, Moore, Oyler, Riggenbach, Ruckriegel, Mayor Ardis - 11;

Nays: None.

Council Member Ruckriegel moved to approve the reallocation of CDBG Funds to the Utility Assistance Program; seconded by Council Member Oyler.

Approved by roll call vote.

Yeas: Ali, Cyr, Grayeb, Jensen, Kelly, Montelongo, Moore, Oyler, Riggenbach, Ruckriegel, Mayor Ardis - 11;

Nays: None.

FIRST READINGS

(21-098) Communication from the City Manager and Corporation Counsel with a Request ADOPT an ORDINANCE AMENDING CHAPTER 18 OF THE

CODE OF THE CITY OF PEORIA to Establish and Regulate RAFFLES and POKER RUNS.

CLERK'S NOTE: This Item was for a First Reading only and will come before the City Council at a later date for approval.

Interim Corporation Counsel Chrissie Peterson reviewed the proposed amendment stating it clarified these activities were only allowed for bona fide non-profit organizations. She said the proceeds would have to be dedicated for the purpose of the non-profit. She reviewed the fee structure for obtaining a license stating it was based upon the estimated gross annual sale of chances by the licensee.

Discussions were held regarding the proposed licenses, and it was noted Peoria County previously issued such licenses. Should the City adopt the Ordinance, it was discussed that organizations would only have to obtain one license through the City and not a dual license through both the City and the County.

Council Member Kelly expressed a concern for the fee structure, and he asked for the fee to be amended to a more simplified approach with the potential of assessing a flat rate for all organizations.

Council Member Kelly moved to receive and file an Ordinance amending Chapter 18 of the Code of the City of Peoria to establish and Regulate raffles and poker runs; seconded by Council Member Riggenbach.

Approved by roll call vote.

Yeas: Ali, Cyr, Grayeb, Jensen, Kelly, Montelongo, Moore, Oyler, Riggenbach, Ruckriegel, Mayor Ardis - 11;

Nays: None.

CLERK'S NOTE: Item No. 21-098 will be placed on the April 27, 2021, Regular City Council Agenda.

REGULAR BUSINESS ITEMS, with Recommendations as Outlined:

(21-099) Communication from the Mayor and Corporation Counsel With a Request to APPROVE of the DECLARATION OF LOCAL STATE OF EMERGENCY.

Council Member Riggenbach moved to approve the Declaration of Local State of Emergency; seconded by Council Member Moore.

Approved by roll call vote.

Yeas: Ali, Cyr, Grayeb, Jensen, Kelly, Moore, Oyler, Riggenbach, Ruckriegel, Mayor Ardis - 10;

Nays: Montelongo - 1.

(21-100) Communication from the City Manager and Director of Public Works with a Request to APPROVE and for Authorization to Enter into the Following MASTER SERVICES AGREEMENTS for PROGRAM MANAGER - PROFESSIONAL ENGINEERING SERVICES (through December 31, 2023):

A. AGREEMENT with CRAWFORD, MURPHY & TILLY, in an Amount Not to Exceed $1,250,000.00, for STORMWATER PROGRAM MANAGER ENGINEERING SERVICES;

B. AGREEMENT with HANSON PROFESSIONAL SERVICES, INC., in an Amount Not to Exceed $1,250,000.00, for TRANSPORTATION PROGRAM MANAGER ENGINEERING SERVICES;

C. AGREEMENT with MILLENNIA PROFESSIONAL SERVICES OF ILLINOIS, LTD, in an Amount Not to Exceed $1,250,000.00, for CONSTRUCTION PROGRAM MANAGER ENGINEERING SERVICES;

D. AGREEMENT with SYMBIONT SCIENCE, ENGINEERING AND CONSTRUCTION, INC., in an Amount Not to Exceed $1,250,000.00, for COMBINED SEWER PROGRAM MANAGER ENGINEERING SERVICES;

Public Works Director Rick Powers announced Andrea Klopfenstein was recently appointed as the City's Engineer, making her the first female City Engineer for the City of Peoria.

Director Powers provided an overview of the item and explained the reason for hiring outside engineering services was due to a number of engineers taking the Early Retirement Incentive offered by the City. He commented on the difficulties of attracting and hiring qualified professional engineers, stating immediate action was necessary due to the volume of retirements that had and will continue to occur through July 2021. He said entering into these agreements would offer greater depth of specialization that the City currently did not have on Staff.

Council Member Ali inquired about the use of minority and women business enterprises, and Director Powers responded Millennia was a minority business enterprise, which accounted for 25% of the overall program manager contracts. He said the three firms committed to the City's goals were striving to meet the inclusion goals of the City.

Council Member Grayeb remarked on the impact the proposed agreements would have on the City and its citizens. He said the City would be starting projects to satisfy the EPA settlement and money had been allocated towards City roads. He remarked on the need to encourage Peoria Public School Students to learn more about the engineering profession as well as encourage and attract Bradley University students. At the conclusion of his comments he inquired about the ending date for the proposed agreements, noting a date of December 31, 2023, for each.

Director Powers explained an extra year was provided for the Program Manager Engineering Services in order to compensate for those firms who would not be able to bid on a project due to a conflict of interest. He commented these agreements may be brought back to Council for extensions, based on their performance.

Discussions were held regarding how the contracted firms would be trained to handle phone calls for the City, and City Engineer Klopfenstein said those firms would be trained and provided with appropriate information.

Council Member Kelly said this item was a good change to the program and would provide expertise from all areas, stating he would vote in favor of the item.

Discussions were held regarding minority participation, and Director Powers commented the City would continue to monitor the participation rates. Council Member Moore expressed the need for ongoing monitoring.

Council Member Grayeb said any vote which occurred on this item should not preclude the City Council and City Manager from hiring engineers to work for the City of Peoria. He remarked on the ongoing need to engage with the City's Complete Streets Plan and the community.

Council Member Ali inquired whether any outsourced position did not include positions under labor agreements, and Director Powers said the City would be taking one of the positions and reclassifying it within a contract oversight within the same union.

Council Member Kelly moved to approve the agreement with Crawford, Murphy & Tilly, in an amount not to exceed $1,250,000.00 for Stormwater Program Manager Engineering Services; seconded by Council Member Ruckriegel.

Approved by roll call vote.

Yeas: Ali, Cyr, Grayeb, Jensen, Kelly, Montelongo, Moore, Oyler, Riggenbach, Ruckriegel, Mayor Ardis - 11;

Nays: None.

Council Member Grayeb moved to approve an agreement with Hanson Professional Services, Inc., in an amount not to exceed $1,250,000.00 for Transportation Program Manager Engineering Services; seconded by Council Member Kelly.

Approved by roll call vote.

Yeas: Ali, Cyr, Grayeb, Jensen, Kelly, Montelongo, Moore, Oyler, Riggenbach, Ruckriegel, Mayor Ardis - 11;

Nays: None.

Council Member Moore moved to approve an agreement with Millennia Professional Services of Illinois, LTD, in an amount not to exceed $1,250,000.00, for Construction Program Manager Engineering Services; seconded by Council Member Ali.

Approved by roll call vote.

Yeas: Ali, Cyr, Grayeb, Jensen, Kelly, Montelongo, Moore, Oyler, Riggenbach, Ruckriegel, Mayor Ardis - 11;

Nays: None.

Council Member Moore moved to approve an agreement with Symbiont Science, Engineering and Construction, Inc., in an amount not to exceed $1,250,000.00, for Combined Sewer Program Manager Engineering Services; seconded by Council Member Ruckriegel.

Approved by roll call vote.

Yeas: Ali, Cyr, Grayeb, Jensen, Kelly, Montelongo, Moore, Oyler, Riggenbach, Ruckriegel, Mayor Ardis - 11;

Nays: None.

(21-101) Communication from the City Manager and Director of Public Works with a Request to APPROVE the First (Second for Foth) Amendment to MASTER PROFESSIONAL SERVICES AGREEMENT #18-369 with the Following MASTER SERVICES AGREEMENTS for 2019-2021 PROFESSIONAL ENGINEERING SERVICES:

A. AGREEMENT with AKRF, INC., to Extend Through December 31,2022, for VARIOUS ENGINEERING SERVICES;

B. AGREEMENT with APACE DESIGN, to Extend Through December 31, 2022, for VARIOUS ENGINEERING SERVICES.

C. AGREEMENT with AUSTIN ENGINEERING, to Extend Through December 31,2022, for VARIOUS ENGINEERING SERVICES;

D. AGREEMENT with CRAWFORD, MURPHY & TILLY, to Extend Through December 31, 2022, and in an Amount Not to Exceed $200,000, or VARIOUS ENGINEERING SERVICES;

E. AGREEMENT with DEWBERRY ARCHITECTS, INC., to Extend Through December 31, 2022, for VARIOUS ENGINEERING;

F. AGREEMENT with FARNSWORTH GROUP, INC., to Extend Through December 31,2022, for VARIOUS ENGINEERING SERVICES;

G. AGREEMENT with FOTH INFRASTRUCTURE & ENVIRONMENT, LLC, to Extend Through December 31, 2022, and in an Amount Not to Exceed $915,000.00, for VARIOUS ENGINEERING SERVICES;

H. AGREEMENT with HANSON PROFESSIONAL SERVICES, INC., to Extend Through December 31,2022, and in an Amount Not to Exceed $500,000.00, for VARIOUS ENGINEERING SERVICES;

I. AGREEMENT with HERMANN & ASSOCIATES, LLC, to Extend Through December 31, 2022, for VARIOUS ENGINEERING SERVICES;

J. AGREEMENT with HUTCHISON ENGINEERING, INC., to Extend Through December 31, 2022 and in an Amount Not to Exceed $350,000.00, for VARIOUS ENGINEERING SERVICES;

K. AGREEMENT with INFRASTRUCTURE ENGINEERING, INC., to Extend Through December 31,2022, for VARIOUS ENGINEERING SERVICES;

L. AGREEMENT with MAURER-STUTZ, INC., to Extend Through December 31, 2022, and in an Amount Not to Exceed $300,000.00, for VARIOUS ENGINEERING SERVICES;

M. AGREEMENT with MIDWEST ENGINEERING ASSOCIATES, INC., to Extend Through December 31, 2022, and in an Amount Not to Exceed $350,000.00, for VARIOUS ENGINEERING SERVICES;

N. AGREEMENT with MILLENNIA PROFESSIONAL SERVICES OF ILLINOIS, LTD, to Extend Through December 31, 2022, and in an Amount Not to Exceed $1,000,000.00, for VARIOUS ENGINEERING SERVICES;

O. AGREEMENT with MOHR & KERR ENGINEERING & LAND SURVEYING, PC, to Extend Through December 31,2022, for VARIOUS ENGINEERING SERVICES;

P. AGREEMENT with PRAIRIE ENGINEERS, to Extend Through December 31,2022, for VARIOUS ENGINEERING SERVICES;

Q. AGREEMENT with SYMBIONT SCIENCE, ENGINEERING AND CONSTRUCTION, INC., to Extend Through December 31, 2022, for VARIOUS ENGINEERING SERVICES;

R. AGREEMENT with TERRA ENGINEERING, LTD., to Extend Through December 31, 2022, and in an Amount Not to Exceed $350,000.00, for VARIOUS ENGINEERING SERVICES; and

S. AGREEMENT with WOOD ENVIRONMENT & INFRASTRUCTURE SOLUTIONS, INC., to Extend Through December 31,2022, for VARIOUS ENGINEERING SERVICES.

Council Member Kelly inquired whether the Program Managers would be in a position of managing themselves, and Public Works Director said they would not.

Council Member Oyler moved to approve an Agreement with AKRF, Inc., to extend through December 31, 2022, for various engineering services; seconded by Council Member Ruckriegel.

Approved by roll call vote.

Yeas: Ali, Cyr, Grayeb, Jensen, Kelly, Montelongo, Moore, Oyler, Riggenbach, Ruckriegel, Mayor Ardis - 11;

Nays: None.

Council Member Oyler moved to approve an Agreement with APACE Design, to extend through December 31,2022, for various engineering services; seconded by Council Member Ruckriegel.

Approved by roll call vote.

Yeas: Ali, Cyr, Grayeb, Jensen, Kelly, Montelongo, Moore, Oyler, Riggenbach, Ruckriegel, Mayor Ardis - 11;

Nays: None.

Council Member Oyler moved to approve an Agreement with Austin Engineering, to extend through December 31, 2022, for various engineering services; seconded by Council Member Ruckriegel.

Approved by roll call vote.

Yeas: Ali, Cyr, Grayeb, Jensen, Kelly, Montelongo, Moore, Oyler, Riggenbach, Ruckriegel, Mayor Ardis - 11;

Nays: None.

Council Member Oyler moved to approve an Agreement with Crawford, Murphy & Tilly, to extend through December 31,2022, and in an amount not to exceed $200,000.00, for various engineering services; seconded by Council Member Ruckriegel.

Approved by roll call vote.

Yeas: Ali, Cyr, Grayeb, Jensen, Kelly, Montelongo, Moore, Oyler, Riggenbach, Ruckriegel, Mayor Ardis - 11;

Nays: None.

Council Member Oyler moved to approve an Agreement with Dewberry Architects, Inc., to extend through December 31,2022, for various engineering services; seconded by Council Member Ruckriegel.

Approved by roll call vote.

Yeas: Ali, Cyr, Grayeb, Jensen, Kelly, Montelongo, Moore, Oyler, Riggenbach, Ruckriegel, Mayor Ardis - 11;

Nays: None.

Council Member Oyler moved to approve an Agreement with Farnsworth Group, Inc., to extend through December 31,2022, for various engineering services; seconded by Council Member Ruckriegel.

Approved by roll call vote.

Yeas: Ali, Cyr, Grayeb, Jensen, Kelly, Montelongo, Moore, Oyler, Riggenbach, Ruckriegel, Mayor Ardis - 11;

Nays: None.

Council Member Oyler moved to approve an Agreement with Foth Infrastructure & Environment, LLC, to extend through December 31, 2022, and in an amount not to exceed $915,000.00 for various engineering services; seconded by Council Member Ruckriegel.

Approved by roll call vote.

Yeas: Ali, Cyr, Grayeb, Jensen, Kelly, Montelongo, Moore, Oyler, Riggenbach, Ruckriegel, Mayor Ardis - 11;

Nays: None.

Council Member Oyler moved to approve an Agreement with Hanson Professional Services, Inc., to extend through December 31,2022, and in an amount not to exceed $500,000.00, for various engineering services; seconded by Council Member Ruckriegel.

Approved by roll call vote.

Yeas: Ali, Cyr, Grayeb, Jensen, Kelly, Montelongo, Moore, Oyler, Riggenbach, Ruckriegel, Mayor Ardis - 11;

Nays: None.

Council Member Oyler moved to approve an Agreement with Hermann & Associates, LLC, to extend through December 31,2022, for various engineering services; seconded by Council Member Ruckriegel.

Approved by roll call vote.

Yeas: Ali, Cyr, Grayeb, Jensen, Kelly, Montelongo, Moore, Oyler, Riggenbach, Ruckriegel, Mayor Ardis - 11;

Nays: None.

Council Member Oyler moved to approve an Agreement with Hutchison Engineering, Inc., to extend through December 31,2022, in an amount not to exceed $350,000.00, for various engineering services; seconded by Council Member Ruckriegel.

Approved by roll call vote.

Yeas: Ali, Cyr, Grayeb, Jensen, Kelly, Montelongo, Moore, Oyler, Riggenbach, Ruckriegel, Mayor Ardis - 11;

Nays: None.

Council Member Oyler moved to approve an Agreement with Infrastructure Engineering, Inc., to extend through December 31, 2022, for various engineering services; seconded by Council Member Ruckriegel.

Approved by roll call vote.

Yeas: Ali, Cyr, Grayeb, Jensen, Kelly, Montelongo, Moore, Oyler, Riggenbach, Ruckriegel, Mayor Ardis - 11;

Nays: None.

Council Member Oyler moved to approve an Agreement with Maurer-Stutz, Inc., to extend through December 31,2022, and in an amount not to exceed $300,000.00, for various engineering services; seconded by Council Member Ruckriegel.

Approved by roll call vote.

Yeas: Ali, Cyr, Grayeb, Jensen, Kelly, Montelongo, Moore, Oyler, Riggenbach, Ruckriegel, Mayor Ardis - 11;

Nays: None.

Council Member Oyler moved to approve an Agreement with Midwest EngineeringAssociates, Inc., to extend through December 31,2022, and in an amount not to exceed $350,000.00, for various engineering services; seconded by Council Member Ruckriegel.

Approved by roll call vote.

Yeas: Ali, Cyr, Grayeb, Jensen, Kelly, Montelongo, Moore, Oyler, Riggenbach, Ruckriegel, Mayor Ardis - 11;

Nays: None.

Council Member Oyler moved to approve an Agreement with Millennia Professional Services of Illinois, LTD, to extend through December 31,2022, and in an amount not to exceed $1,000,000.00, for various engineering services; seconded by Council Member Ruckriegel.

Approved by roll call vote.

Yeas: Ali, Cyr, Grayeb, Jensen, Kelly, Montelongo, Moore, Oyler, Riggenbach, Ruckriegel, Mayor Ardis - 11;

Nays: None.

Council Member Oyler moved to approve an Agreement with Mohr & Kerr Engineering & Land Surveying, PC, to extend through December 31, 2022, for various engineering services; seconded by Council Member Ruckriegel.

Approved by roll call vote.

Yeas: Ali, Cyr, Grayeb, Jensen, Kelly, Montelongo, Moore, Oyler, Riggenbach, Ruckriegel, Mayor Ardis - 11;

Nays: None.

Council Member Oyler moved to approve an Agreement with Prairie Engineers, to extend through December 31, 2022, for various engineering services; seconded by Council Member Ruckriegel.

Approved by roll call vote.

Yeas: Ali, Cyr, Grayeb, Jensen, Kelly, Montelongo, Moore, Oyler, Riggenbach, Ruckriegel, Mayor Ardis - 11;

Nays: None.

Council Member Oyler moved to approve an Agreement with Symbiont Science, Engineering and Construction, Inc., to extend through December 31, 2022, for various engineering services; seconded by Council Member Ruckriegel.

Approved by roll call vote.

Yeas: Ali, Cyr, Grayeb, Jensen, Kelly, Montelongo, Moore, Oyler, Riggenbach, Ruckriegel, Mayor Ardis - 11;

Nays: None.

Council Member Oyler moved to approve an Agreement with Terra Engineering, Ltd., to extend through December 31,2022, and in an amount not to exceed $350,000.00, for various engineering services; seconded by Council Member Ruckriegel.

Approved by roll call vote.

Yeas: Ali, Cyr, Grayeb, Jensen, Kelly, Montelongo, Moore, Oyler, Riggenbach, Ruckriegel, Mayor Ardis - 11;

Nays: None.

Council Member Oyler moved to approve an Agreement with Wood Environment & Infrastructure Solutions, Inc, to extend through December 31, 2022, for various engineering services; seconded by Council Member Ruckriegel.

Approved by roll call vote.

Yeas: Ali, Cyr, Grayeb, Jensen, Kelly, Montelongo, Moore, Oyler, Riggenbach, Ruckriegel, Mayor Ardis - 11;

Nays: None.

(21-102) Communication from the City Manager and Director of Information Systems to APPROVE the Virtualization of the TYLER ERP SYSTEM (MUNIS and ENERGOV) and Associated Security and Business Recovery Services and Expansion of Implementation, Management, Training and Other Support Services.

Assistant City Manager Deborah Roethler explained the City's current server stating there was a plan in place to move towards a virtual product by 2023. As a result of recent and anticipated departures of City Staff due to the Early Retirement Incentive, she said it was in the best interest of the City to implement the virtual system this year. She reviewed the negotiations with Tyler, what the costs would include, and the payment plan stating the implementation would begin April 2020.

Mayor Ardis commented Assistant City Manager Roethler had been involved with the City's Information System's Department, and he said approving this item would assist a new Information System's Director once hired.

Discussions were held regarding current costs and delayed costs, and Assistant City Manager Roethler noted this item also included a sweep of cyber security and business recovery.

Council Member Ruckriegel moved to approve the virtualization of the Tyler ERP System (Munis and Energov) and Associated Security and Business Recovery Services and expansion of implementation, management, training and other support services; seconded by Council Member Cyr.

Approved by roll call vote.

Yeas: Ali, Cyr, Grayeb, Jensen, Kelly, Montelongo, Moore, Oyler, Riggenbach, Ruckriegel, Mayor Ardis - 11;

Nays: None.

(21-103) Communication from the City Manager, Director of Public Works and Finance Director/Comptroller with a Request to ADOPT an ORDINANCE Amending the City of Peoria 2021 REVISED ANNUAL BUDGET Relating to the USE of the SEWER FUND BALANCE in the Amount of $800,000.00 For DESIGN, MONITORING and TELEVISING of SEWERS.

Public Works Director Powers said December 2020 was when the City entered into a Consent Decree with the U.S. EPA, stating this item was the first step in beginning the 18-year program of abating the combined sewer overflow.

Council Member Grayeb said the Consent Decree was an agreement of $109 million of expenditures implementing a green model utilizing local labor for the next 18 years beginning in 2022. He said he would support this item. He remarked on the importance of informing the newly elected and future Mayors and Council Members what this work was going towards and which neighborhoods would be impacted.

Director Powers said part of the transition for the new Mayor and Council Members would be educating them on the Consent Decree and why the work need to be done.

Council Member Moore inquired where most of the work would take place, and City Manager Urich said it was focused around the Caroline and Spring Street Sewer Sheds, which were located in the North Valley.

Council Member Moore provided an outline of where most of the work would take place, noting it would be in the First District. She said it would be a $109 million investment, which she said translated into opportunities for residents in the First District. She said citizens in that area were looking for this type of opportunity to be a part of the work involved and to increase their level of income. She asked the City to keep in mind, when working in the First District, the need for employment opportunities. She said with this kind of opportunity, the City should be able to grow, keep and pay its own citizens well.

Council Member Cyr inquired about the budget for this project, and City Manager said it would come from the City's sewer fund, which had enough funds in it to cover the cost. He said there was a plan presented to Council earlier in the year, which was to come back to the Council in May for review.

At the conclusion of the discussion, Council Member Jensen moved to adopt an Ordinance amending the City of Peoria 2021 Revised Annual Budget relating to the use of the Sewer Fund Balance, in the amount of $800,000.00, for design, monitoring and televising of sewers; seconded by Council Member Oyler.

ORDINANCE NO. 17,843 was adopted by roll call vote.

Yeas: Ali, Cyr, Grayeb, Jensen, Kelly, Montelongo, Moore, Oyler, Riggenbach, Ruckriegel, Mayor Ardis - 11;

Nays: None.

UNFINISHED BUSINESS (Including but not limited to motions to reconsider items, if any, from the previous Regular Meeting)

(21-033) Communication from the City Manager and Director of Community Development with a Recommendation from the Planning and Zoning Commission and Staff to ADOPT an ORDINANCE Approving a SPECIAL USE in a Class C-1 (General Commercial) District, for a Vehicle Wash for the Property Located at 1217 W GLEN AVENUE and 4926 N UNIVERSITY STREET (Parcel Identification Numbers 14-20-251-024 and 14-20-251-010), Peoria, IL. (Council District 3)

Council Member Riggenbach moved to adopt an Ordinance approving a Special Use in a Class C-1 (General Commercial) District, for a vehicle wash for the property located at 1217 W. Glen Avenue and 4926 N. University Street (PIN 14-20-251-024 and 14-20-251-010),Peoria, Illinois with an amendment to add dual lanes at the exit with one heading south and one heading north; seconded by Council Member Cyr.

Council Member Riggenbach moved to grant Privilege of the Floor to Attorney Seth Uphoff, attorney for the Joseph Family, owners of the property.

Hearing no objection, Mayor Ardis granted Privilege of the Floor to Attorney Seth Uphoff.

Attorney Seth Uphoff, attorney for the Joseph Family, said the family sold the property to Club Carwash to revitalize the property. He reviewed the current tenants in the property and the relocation process. He asked to allow Diane Joseph to speak on the matter regarding the current situation with the tenants of the property.

Diane Joseph provided a history of the property, stating it was developed 66 years ago. She expressed her appreciation to the Council for considering the item, stating she was thankful for the diligent and comprehensive look at the project, and she asked the Council to vote in favor of the proposal.

Community Development Director Black provided an overview of the project stating it was a Special Use. He said there were questions regarding the future of the existing businesses, the City's role in the project, the demolition of the current structure, and the adequacy of the location for the proposed use. He said the recommendation provided to the Council was based upon the data provided to City Staff, City regulations, and the experience as professional Staff. He said it was Staff's recommendation to the planning and Zoning Commission to approve the item, wherein the Commission agreed and approved and sent it to the City Council for consideration. He said there were questions relating to traffic, and he said the carwash company provided Staff with updated information relating to traffic numbers, which provided a more thorough level of detail than the basic data from the ITE Manual. He said the average daily numbers would not change, and it was the opinion of City Staff to recommend an approval of this item.

Council Member Riggenbach commented there was no City involvement in this project other than approve or deny a request for a Special Use. He said it was not a City driven project with no investment by the City. He said the project was brought forward by professionals in the carwash industry who saw an opportunity for growth. He reviewed the daily average of cars estimated to use the carwash and compared it to a potential gas station or fast food restaurant, noting the numbers were lower for a carwash compared to the other two options. He said there was no logical reason not to approve the item, and he asked the City Council for their support.

Council Member Ali said her main concern related to the current tenants, and she expressed her appreciation to the Senior Economic Engagement Specialist Kevin Evans who helped relocate those tenants. She said her other concern had related to safety with the potential increase of traffic, and she expressed her appreciation for the due diligence of reviewing that issue, stating her concerns had been alleviated. She said she would vote in favor of this item.

Council Member Jensen inquired about potential environmental issues, and Director Black explained the process and how it would be regulated. She expressed her appreciation to Director Black and Staff for addressing all concerns raises, and she thanked the Joseph Family for the investment they had in the community. She said it was a good investment and would enthusiastically support this item.

Council Member Montelongo expressed his appreciation to Council Member Riggenbach for the additional information and his efforts on this item. He said his main concern related to the stacking of vehicles on the streets. Community Director Black provided a thorough overview relating to the flow of traffic stating there would be no negative impact on University Street. Council Member Montelongo said he wanted to ensure cars would not be stopped on University waiting to turn into the carwash impeding the flow of traffic. He said he would support the item stating it appeared there would be enough space to hold the traffic.

Mayor Ardis commented on the number of new carwashes in the community of the last couple of years. He encouraged the owners of the carwashes to continue to maintain their properties and to encourage other carwashes to achieve the same standards. He said the City was looking for higher standards. He said he had confidence the Joseph Family would not entertain the offer if it was not going to maintained. He expressed his appreciation to the Joseph Family, commenting on the process of the sell and getting approval from the City for a Special Use. He said at no time was the integrity of the family being questioned, stating they were highly regarded and respected in the community. He complemented Council Member Riggenbach for his leadership and experience and guiding this item through.

ORDINANCE NO. 17,844, approving a Special Use in a Class C-1 (General Commercial) District, for a vehicle wash for the property located at 1217 W. Glen Avenue and 4926 N. University Street (PIN 14-20-251-024 and 14-20-251-010), Peoria, Illinois with an amendment to add dual lanes at the exit with one heading south and one heading north, was approved, as amended.

Yeas: Ali, Cyr, Grayeb, Jensen, Kelly, Montelongo, Moore, Oyler, Riggenbach, Ruckriegel, Mayor Ardis - 11;

Nays: None.

ADDITIONAL UNFINISHED BUSINESS

Follow-Up Regarding a Request for a Report Back on the Stimulus to the City Council Member Jensen said she had requested a Report Back regarding the stimulus money to the City, and City Manager Urich said he was waiting to hear from the U.S. Department of Treasury. He said he had not yet received guidance on the funds, nor a timeline of when those funds might be dispersed. He said before the money was dispersed to communities, the City would receive guidance from the Department of Treasury. He said there would have to be some information by May, when the proposed first funding would come to the City. He said it was his hope to receive guidance by early May. He said once he received guidance, then a Policy Session would be scheduled with the Council.

NEW BUSINESS

Illinois Development Housing Authority - Smart Buy Program

Council Member Ali said April was Fair Housing Month. She provided some information regarding the Illinois Development Housing Authority - Smart Buy Program. She provided the history of IHDA noting it creation date and mission. However, she said the scope of the IDHA expanded from not only renters, but to reflect the need of homebuyers as well. She said IDHA created a program to assist new home buyers called Smart Buy. She reviewed the qualifications for the program. Additional information and qualifications can be found at https://www.ihdamortgage.org/smartbuy.

CITIZENS' OPPORTUNITY TO ADDRESS THE CITY COUNCILITOWN BOARD

Hearing no objection, Mayor Ardis granted Privilege of the Floor to those citizens wishing to address the City Council/Town Board.

Karrie Alms, a concerned citizen of Peoria, remarked on the Peoria City Council appointments to fill vacancies, remarking on the inconsistencies over the last 16 years. She said any opportunity for an appointment must be conducted with the utmost transparency with a process and policy that had been publicly vetted and voted upon by the newly installed Mayor and City Council Members. She said prospective candidates and the community should be informed of the process and policy that would be followed. She said adopting and publishing a written appointment process would promote the public's confidence and trust in the Mayor and the City Council Members who would be installed in office on May 4.

Lawrence Maushard, a citizen of Peoria, distributed information to all Council Members and said he had previously emailed all Council relating to the adoption of a Resolution declaring utility disconnection to be a pandemic safety risk. He said the moratorium had ended, which would expose the low income residents of Peoria. He remarked on the importance of adopting such a Resolution, and he listed the communities in Illinois who had adopted similar Resolutions. He

provided statistics of the number of shutoffs between December 2020 and February 2021 stating nearly half were in the poorest zip codes of Peoria. He said lives would be at stake when people lose their utilities, and he asked the Council to consider the Resolution and the people who needed it most.

EXECUTIVE SESSION

It was determined an Executive Session was not needed at this time.

ADJOURNMENT

Council Member Cyr moved to adjourn the Regular City Council Meeting; seconded by Council Member Montelongo.

Approved by roll call vote.

Yeas: Ali, Cyr, Grayeb, Jensen, Kelly, Montelongo, Moore, Oyler, Riggenbach, Ruckriegel, Mayor Ardis - 11;

Nays: None.

The Regular City Council Meeting was adjourned at 8:49 P.M.

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