City of Pekin City Council met Dec. 20.
Here are the minutes provided by the council:
PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Councilmember Hohimer.
CALL TO ORDER
All councilmembers were physically present for roll call except Councilmember Orrick who was absent and Councilmember Hilst who was electronically present.
Mayor Luft declared a quorum at 3:20 P.M.
| Attendee Name | Organization | Title | Status | Arrived |
| Rick Hilst | City of Pekin | Councilman | Remote | 2:50 PM |
| Karen Hohimer | City of Pekin | Councilwoman | Present | 2:50 PM |
| Dave Nutter | City of Pekin | Councilman | Present | 2:50 PM |
| Becky Cloyd | City of Pekin | Councilwoman | Present | 2:50 PM |
| Lloyd Orrick | City of Pekin | Mayor Pro-Tem | Absent | |
| John P Abel | City of Pekin | Councilman | Present | 2:50 PM |
| Mark Luft | City of Pekin | Mayor | Present | 2:50 PM |
| RESULT: APPROVED [UNANIMOUS]
MOVER: Becky Cloyd, Councilwoman SECONDER: Karen Hohimer, Councilwoman AYES: Hilst, Hohimer, Nutter, Cloyd, Abel, Luft ABSENT: Lloyd Orrick |
Mr. McNish voiced his concern regarding 112 Orchard Street and the property on Parkway that ran into asbestos issues. Mr. McNish also stated that there had been a lot of costs on the ledger for general attorney matters and requested detailed description of those matters. Mr. McNish discussed the legislation of the TIF district extension.
Mayor Luft explained that the legislation on the TIF district extension was passed by consensus of Council and that the process was to pass a the legislative level. Mayor Luft continued to explain that the extension was accepted by all but one Councilmembers.
City Attorney, Kate Swise, announced that a hearing was held on 112 Orchard at 2:30 PM that afternoon on the City’s petition for a Judicial Deed, which was granted.
Ms. Swise continued stating that Park Ave was not sent as an emergency demolition and that it went through the judicial process. The City obtained a judicial deed to 1025 Park and the same process for 120 Orchard.
City Manager, Mark Rothert, requested that the demolition of 112 Orchard be put on the front burner.
CONSENT AGENDA
NEW BUSINESS
6.1. Resolution No. 353-21/22 Award City Hall/Police Dept VAV Upgrade Project to Standard Heating and Cooling
Property Manager, Jayson Breinen, requested to award the City Hall and Police Department VAV Upgrade Project to Standard Heating and Cooling. Mr. Brienen described the project of replacing 45 remaining coils and addressed leaking coils. It was confirmed that it followed the procurement procedure but not the formal RFP process.
| RESULT: ADOPTED [UNANIMOUS]
MOVER: Dave Nutter, Councilman SECONDER: John P Abel, Councilman AYES: Hilst, Hohimer, Nutter, Cloyd, Abel, Luft ABSENT: Lloyd Orrick |
After Council discussion, a motion was made by Councilmember Hilst and seconded by Councilmember Nutter to amend the resolution to allow for stainless steel exchangers with the boiler upgrade to City Hall for an additional $2,100. On roll call vote all present voted Aye. Motion carried.
Mr. Brienen explained that the upgrade to stainless steel would last longer and have a 10 year warranty.
| RESULT: ADOPTED [UNANIMOUS]
MOVER: Rick Hilst, Councilman SECONDER: Dave Nutter, Councilman AYES: Hilst, Hohimer, Nutter, Cloyd, Abel, Luft ABSENT: Lloyd Orrick |
Property Manager, Jayson Brienen, recommended the award of a City Hall Boiler upgrade to Mechanical Services, Inc. The project consisted of replacing boilers with efficiency boilers. Mr. Brienen explained that the City had past issues with Mucciante Heating and recommended the second lowest bidder, MSI.
Councilmember Nutter asked Mr. Brienen to elaborate on the issues with Mucciante.
Mr. Nic Maquet, Building Inspector, explained that Mucciante had not pulled the proper permits in 2021 and failed to call for inspections. They were on a probation period for 3 months and a letter was sent that they were ineligible to do city work effective December 17, 2021.
Councilmember Hilst questioned whether the boiler could be stainless steel for a little extra money. Mr. Brienen explained that he was open to submitting their alternate. The boilers outlined within the bid document were recommendations from the person that does all the controls for the building based on compatibility with his equipment and product in general. The lower amount lined up with the bid document for brand and specs. The voluntary alternate is their example of a different boiler they wanted to install for an additional $2,100. Those boilers are compatible with the City’s control system.
| RESULT: ADOPTED [UNANIMOUS]
MOVER: John P Abel, Councilman SECONDER: Karen Hohimer, Councilwoman AYES: Hilst, Hohimer, Nutter, Cloyd, Abel, Luft ABSENT: Lloyd Orrick |
City Manager, Mr. Mark Rothert, presented the request to Council to adopt a resolution to support the City’ application to the State of Illinois’ Rebuild Downtowns & Main Streets Capital Grant. The grant was a Department of Commerce and Economic Opportunity funded program with a maximum grant of $3 million. Mr. Rothert explained that the final scope of the project for the application had not yet been finalized but was planned to include a mill and overlay of the downtown area, new ADA ramps, a sewer separation along Court Street, and the re-building of public parking areas. The City would be responsible for paying the full cost upfront and would be reimbursed with a successful grant application.
Council discussed the grant award amount and the timeline of when it could be spent if approved. It was stated that if approved, the item would go back to Council and that funding was typically required to be spent over a 3 year period.
Councilmember Abel spoke in favor of the agenda item.
Councilmember Nutter questioned whether the project incorporated the TERRA engineering contract and Mauer-Stutz. Mr. Rothert explained that the City Engineer was putting together a holistic and comprehensive study of downtown.
Mayor Luft announced that the item was in place to bring to Council in January and February but had to wait for the Governor’s signature. Mr. Rothert stated that January 10th was the next meeting and the application was due on that day with a scope of the work. City Attorney, Kate Swise, added that if Council gave a consensus direction to staff as to what sort of items or priorities they wanted in the grant application so it could be submitted. Mr. Rothert stated he would work with the Public Works Director and the City Engineer to get a list to Council to rank the projects should the State grant less.
Councilmember Hilst questioned the broad spectrum of projects.
Public Works Director, Mr. Justin Reeise, explained that if the grant was awarded to the City for $3 million all the projects would be accomplished. The main focus was on the Court Street sewer separation to reduce the combined sewer issue, but would be looking at the whole downtown corridor. Ms. Swise added that the State could put restrictions on the projects regardless of how much they decided to give.
| RESULT: ADOPTED [UNANIMOUS]
MOVER: Karen Hohimer, Councilwoman SECONDER: Becky Cloyd, Councilwoman AYES: Hilst, Hohimer, Nutter, Cloyd, Abel, Luft ABSENT: Lloyd Orrick |
A motion was made by Councilmember Abel seconded by Councilmember Hohimer to move into Executive Session to discuss 5 ILCS 120/2 (c) 1. Personnel at 4:01 PM. On roll call vote all present voted Aye. Motion carried.
Mayor Luft announced that there would be action taken after Executive Session. Council returned to open session at 4:46 PM.
| RESULT: APPROVED [UNANIMOUS]
MOVER: John P Abel, Councilman SECONDER: Karen Hohimer, Councilwoman AYES: Hilst, Hohimer, Nutter, Cloyd, Abel, Luft ABSENT: Lloyd Orrick |
A motion was made by Councilmember Cloyd to approve Resolution No.356- 21/22 Approval of and Action on Performance Evaluation with the following amendment for Section 3 to be replaced with the following: Effective January 1, 2022 the City shall adjust the base salary of the employee to $185K provided that employee shall not eligible for any cost of living adjustment granted to exempt employees in 2022. The motion was seconded by Councilmember Abel.
| RESULT: ADOPTED [4 TO 2]
MOVER: Becky Cloyd, Councilwoman SECONDER: John P Abel, Councilman AYES: Karen Hohimer, Becky Cloyd, John P Abel, Mark Luft NAYS: Rick Hilst, Dave Nutter ABSENT: Lloyd Orrick |
Council wished everyone Happy Holidays.
Mayor Luft gave a special thank you to staff, employees of the City and community members who helped make this another productive year.
ADJOURN
Seeing no other business of the Council, a motion was made by Councilmember Abel and seconded by Councilmember Hohimer to adjourn. Motion passed on viva voce vote at 4:50 PM.
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