Peoria Standard

City of Chillicothe City Council met Aug. 28.

Here are the minutes provided by the council:

A regular meeting of the City Council of the City of Chillicothe, Peoria County, Illinois, met in Regular Session in person August 28, 2023 at 7:00 P.M with Mayor Michael D. Hughes presiding and with proper notice having been posted.

Mayor Michael D. Hughes called the meeting to order at 7:00 P.M.

The Pledge of Allegiance, to the Flag of the United States of America, was recited.

Chairman Hughes directed Clerk Byrnes to take roll.

Physically Present:

Mayor Michael D. Hughes

Treasurer B.L. Bredeman

City Clerk Jill Byrnes

Alderpersons:

Barry Bredeman, Patricia Westerman-Connor,

Courtney Gehrig, Jeff Jenkins, Gary Sharp,

Jacob VanBruwaene, Donald White, Timothy White

Alderperson's Absent:

None

Also, Physically Present:

Office Manager Denise Passage

Police Chief Jeremy Cooper

City Attorney Kevin Day

Attorney Bill Streeter

City Engineer Dave Horton

Economic Development Director Amanda Beadles

Chairman Hughes declared a Quorum present.

The Minutes of the Regular Council Meeting held on August 14, 2023, were presented. Motion Alderperson Jenkins, second Alderperson T. White, that the Council dispense with the reading of the Minutes of the August 14, 2023 Regular Council Meeting and approve the Minutes as presented.

Motion Carried Via Voce Vote.

PETITIONS AND COMMUNICATIONS BY THE CLERK:

Clerk Byrnes presented the following Committee and Commission Minutes:

1. The Human Resources Committee minutes from 5/22/2023, 7/13/2023 that were in the Agenda Packet will be withdrawn from tonight's meeting for further review by the Committee.

2. Police Commission - 6/16/2023, 7/18/2023

3. Public Safety - 8/8/2023

4. Zoning Board of Appeals – 8/16/2023 for 1513 N. Benedict Street, 119 S. Sweetbriar Drive, and 821 N. 5th Street.

5. Finance Committee-8/16/2023

6. Economic Development Committee - 8/21/2023

7. Cemetery & Parks Committee - 8/22/2023

8. Public Works Committee - 8/23/2023

Clerk Byrnes presented the following reports:

1. First Quarter Budget Review – August 2023

2. City Engineer Report - 8/23/2023

Motion Alderperson D. White, second Alderperson T. White, that the minutes as presented be accepted and the communications as presented by Clerk Byrnes be accepted and placed on file. Motion Carried Via Voce Vote.

PETITIONS AND COMMUNICAITONS FROM THE MAYOR AND ALDERPERSONS:

Alderperson Jenkins informed the Council he had received several comments from citizens thanking the Council for not entering into an agreement with GFL, resulting in GFL lowering their monthly fee to citizens.

COUNCIL COMMITTEE COMMUNICATIONS:

None

ANYONE WITH BUSINESS CONCERNING CITY GOVERNMENT:

None

Motion Alderperson VanBruwaene, second Alderperson Bredeman, that the bills as presented be paid and the payrolls and transfers be approved.

Roll Call Vote was:

Ayes: Bredeman, Connor, Gehrig, Jenkins, Sharp VanBruwaene, D. White, T. White

Nays: None

Chairman declared motion carried.

MAYOR HUGHES:

Clerk Byrnes administered the Oath of Office of Police Officer to Jared R. Farrance. Mayor Michael Hughes presented Officer Jared R. Farrance his badge.

PUBLIC WORKS COMMITTEE:

Motion Alderperson Sharp, second Alderperson VanBruwaene, that the Council approve an expenditure of $3,021.50, payable to G.A. Rich & Sons, Inc., for the boring of a water service line under Truitt Avenue. Payable from ARPA Funds.

Roll Call Vote was:

Ayes: Bredeman, Connor, Gehrig, Jenkins, Sharp VanBruwaene, D. White, T. White

Nays: None

Chairman declared motion carried.

Alderperson Sharp withdrew Agenda Item #2 - Ordinance Amending Riversound Annexation Agreement. This topic will be further discussed at a Public Works Committee meeting.

Motion Alderperson Sharp, second Alderperson Jenkins, that the Council approve an expenditure of $6,439.00, payable to Engbrecht Concrete, for the concrete repair at seven locations. Payable from the Road & Bridge Fund

Roll Call Vote was:

Ayes: Bredeman, Connor, Gehrig, Jenkins, Sharp VanBruwaene, D. White, T. White

Nays: None

Chairman declared motion carried.

Motion Alderperson Sharp, second Alderperson D. White, that the Council approve an expenditure of $6,624.00, payable to Engbrecht Concrete, for the concrete sidewalk on Third Street at Cloverdale Road. Payable from the Road & Bridge Fund.

Roll Call Vote was:

Ayes: Bredeman, Connor, Gehrig, Jenkins, Sharp VanBruwaene, D. White, T. White

Nays: None

Chairman declared motion carried.

PUBLIC SAFETY COMMITTEE:

Motion Alderperson Jenkins, second Alderperson T. White, that the Council approve an expenditure of $35,893.00, payable to Thomas Dodge Chrysler Jeep of Highland Inc., for the purchase of a 2023 Dodge Charger, for the Police Department. Payable as follows:

General Fund $20,000.00

Police Protection Fund $15,893.00

Note: This is a non-budgeted expense. We will be using the appropriation amount to make this purchase. It was an unforeseen expense as a police vehicle went out of service and is non-repairable.

Roll Call Vote was:

Ayes: Bredeman, Connor, Gehrig, Jenkins, Sharp VanBruwaene, D. White, T. White

Nays: None

Chairman declared motion carried.

CEMETERY & PARKS COMMITTEE:

Motion Alderperson T. White, second Alderperson Jenkins, that the council refer to the City Attorney to draft an Ordinance amending Chapter 26 Cemetery as follows:

Current resident fee for Columbarium:

$800.00 for double niche

$400.00 for single niche

$800.00 for 2 single niches if purchased at the same time

Proposed addition of non-resident fee:

$1000.00 for double niche

$500.00 for single niche

$1000.00 for 2 single niches if purchased at the same time

26-93 (b)

Proposed: The cost of the niche includes the interment for Monday-Friday only

26-93 (c)

Current resident fee for Ossuary: $250.00

Proposed addition for non-resident fee: $325.00

26-93 (d)

Proposed: An additional fee of $150.00 will be charged for a Saturday Interment for a Niche or Ossuary and an additional fee of $200.00 for a Sunday Interment for a Niche or Ossuary

Roll Call Vote was:

Ayes: Bredeman, Connor, Gehrig, Jenkins, Sharp VanBruwaene, D. White, T. White

Nays: None

Chairman declared motion carried.

DISCUSSION: CANOPY CITY PARK STAGE VIEWING AREA

Alderperson T. White addressed the Council explaining the need for a sun shade during summer events held at City Park. He had received several comments from citizens that did not attend events in the park due to heat and sun. The sun shade would cost approximately $10,000.00 – $15,000.00 and would be funded totally by donations. The sun shade would not interfere with viewing of the stage, would be aesthetically pleasing, and any posts would have breakaway foundations and painted safety yellow. Any monies donated would go into a separate account and given to the City at the time of purchase for the sun shade, it would be maintained by the Public Works Department for set up and take down once yearly. The consensus of the Council was for Alderperson T. White to continue with his research on the sun shade and report back at future Public Safety Committee meetings.

ECONOMIC DEVELOPMENT COMMITTEE:

Alderperson Connor withdrew Agenda Item #1 - Approve Christmas Tree Lighting purchase. I will bring this back at a later date.

Alderperson Connor, second Alderperson T. White, that the Council approve the Business, Residential and Tourism SWOT as presented by the Marketing & Tourism Commission.

Roll Call Vote was:

Ayes: Bredeman, Connor, Gehrig, Jenkins, Sharp VanBruwaene, D. White, T. White

Nays: None

Chairman declared motion carried.

Motion Alderperson D. White, second Alderperson Jenkins, to adjourn at 7:28 p.m.

Chairman Hughes declared the meeting adjourned.

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