Peoria Standard

Village of Swansea Board of Trustees met Sept. 18.

Here are the minutes provided by the board:

I) Call to Order

II) Pledge Allegiance to The Flag

III) Roll Call

IV) Approval of Minutes

1. Board Minutes – September 5, 2023

2. Committee Minutes – September 5, 2023

3. Executive Session- Personnel Minutes- September 5, 2023

4. Executive Session- Community and Economic Development Minutes- September 5, 2023

Trustee Lewis was not feeling good and left

Motion to Approve: Made by Trustee Neumeyer, seconded by Trustee Parker

Trustee Votes: All ayes

V) Acceptance of Minutes

1. Park Board Minutes- July 8, 2023

Motion to Approve: Made by Trustee Neumeyer, seconded by Trustee Parker

Trustee Votes: All ayes

VI) Mayor’s Announcements/Correspondence

The Village Administrator said IDOT will begin pavement evaluations on 159 for road improvements. Things slowed down to lack of railroad flaggers, but they are hoping to get things done this year. On Thursday, Friday, and Monday there will be intermittent lane closures. Illinois passed an act and there will be unfunded mandates for additional vacation for municipalities. There are no significant updates on Boul Ave with no definite timeline. The Village Administrator said UMSL is doing a certificate for planning and zoning board members and elected officials from Oct 19th – Dec 7th. He asked if the board would like to fund it. It is $400 a person for all modules. Trustee Parker, Trustee Lanter, and Trustee McDonald liked the idea. The Village Administrator said a resolution is not needed. MFT training is coming soon on Oct 23rd. Board President Leopold said to have the Village Administrator and Director of Public Works there. The Village Administrator said there will be a full assessment of all buildings post storm soon. He will be heading to IML this Wednesday and won’t be at the first October meeting because he will be at a meeting for city managers. Board President Leopold said he won’t be there either because he is in charge of the memorial hospital auction and dinner. He asked if it could be moved. The Village Administrator said it could be. Trustee McDonald said he has no problem with moving it. Board President Leopold said to push it to the next Monday. Trustee Lanter said he won’t be there the 9th. The meetings were moved to the 9th and the 23rd. The Treasurer said he won’t be there the 23rd.

VII) Village Attorney/Village Administrator-Announcements/Comment

1. Department Head Reports

a. Public Works/Sewer Department

A working fountain has been installed at Clinton hills as of this afternoon. Trustee McDonald asked how many gallons are processed a month at the sewer plant. The Director of Public Works said the daily average could be 5.87 million, but it is less than 2 million a day.

b. Police Department Monthly Stats

He said they are reviewing emergency plans and making good headway. He is still looking for later candidates. There are only three so far. He will be out of town until Oct 9th. Trustee McDonald asked if anything was worked out with the code enforcers. Chief Blomberg said he reached out to partner agencies and they are hammering through their requirements. c. Fire Department Monthly Stats

The open house is Oct 8th from 11 am to 2pm. Tomorrow he and several others will be going through resumes for Deputy Fire Chief. The Village Administrator said there are 9 or 10. He would like to talk to Chief Tell and Trustee Parker about some qualified non local candidates. Last Friday he went with Ben Sullins to firefighter of the year. Ben got firefighter of the year and he would like to recognize Ben at the next meeting. Bianca is going through the BOF class right now. She is doing an outstanding job. Today the fire department was given an EV tank for electrical vheicles that catch fire. It holds 4,000 gallons and is set up around the vehicle and then filled with water. It was given at no cost. He asked if he could leave early to get up to some training. Board President Leopold said Chief Tell is going to be a new father and congratulated him. Chief Tell left. d. Building and Zoning Department

The Building and Zoning Director said the redesigned website came out and they’ve been working to allow people to register their emails to be alerted when agendas come out.

VIII) Treasurer’s Report

The Treasurer gave his report

Motion to Accept: Made by Trustee Lanter, seconded by Trustee Neumeyer

Trustee Votes: All ayes

IX) Public Comment

A member of the public asked how the Deppe situation is moving along. Board President Leopold said it is in the hands of the attorneys. The member of the public said things are being moved out and asked what will happen with the buildings. Board President Leopold said that is step 2 and is in the hands of the attorneys. Another member of the public said he lives on Wood Field and asked about a project occurring. The Village Administrator said the people in charge of the project are doing a traffic study and he does not have a timeline. Trustee Thouvenot said the single family homes will be owned not rented.

X) Report of Committees

A. Personnel Committee – Comments

1. Resignation of Part-Time Civilian Police Aide

Chief Blomberg said this is just a notification.

B. Finance Committee Report – Comments

1. General Fund Analysis

2. Approval of Bills

Motion to Pay: Made by Trustee Lanter, seconded by Trustee Thouvenot

Trustee Votes: All ayes

3. Res. No. 1-2583 A Resolution Approving a Month-To-Month Lease Agreement for Village Property at 1810 North Illinois Street with Happy Dog’s Grooming, an Illinois Limited Liability Company, at a Price Of $900.00 Per Month Motion to Read: Made by Trustee Lanter, seconded by Trustee McDonald

Trustee Votes: All ayes

Motion to Approve: Made by Trustee Lanter, seconded by Trustee Neumeyer

Trustee Votes: All ayes

C. Judiciary Committee – Nothing Requested

D. Community & Economic Development – Comments

1. Executive Session: “Litigation, when an action against, affecting or on behalf of the particular public body has been filed and is pending before a court or administrative tribunal, or when the public body finds that an action is probable or imminent, in which case the basis for the finding shall be recorded and entered into the minutes of the closed meeting.” 5 ILCS 120/2(c)(11).

Motion to Enter: Made by Trustee Thouvenot, seconded by Trustee Lanter

Trustee Votes: All ayes

Motion to Exit: Made by Trustee Lanter, seconded by Trustee McDonald

Trustee Votes: All ayes

2. Res. No. _____ A Resolution Authorizing the Execution of a Contract for the Demolition of a Structure on 225 Brackett Street, From _____________________________, for $____________.00

Postponed

3. Res. No. _____ A Resolution Authorizing the Execution of a Contract for the Demolition of a Structure on 314 Brackett Street, From _____________________________, for $____________.00

Postponed

4. Ord. No. _____ An Ordinance Adding the Intersection of Kinsella Avenue and Roclare Drive to the Schedule of Three-Way Stop Intersections

Motion for First Read: Made by Trustee Parker, seconded by Trustee Thouvenot

Trustee Votes: All ayes

E. Public Safety Committee – Comments

1. Investigations Report

Done in committee.

F. Public Works Committee – Comments

1. Res. No. 1-2584 A Resolution Approving the Price Quotation of $44,064.00 from Aqua-Aerobic Systems, Inc., 6306 N. Alpine Rd., Loves Park, IL 61111, for the Purchase of Seventy-Two (72) Media Cloth Filters and Assemblies for the Wastewater Treatment

Motion to Read: Made by Trustee McDonald, seconded by Trustee Lanter

Trustee Votes: All ayes

Motion to Approve: Made by Trustee Neumeyer, seconded by Trustee Lanter

Trustee Votes: All ayes

2. Res. No. 1-2585 A Resolution Authorizing the President of the Board of Trustees to Execute a Contract with Thouvenot, Wade & Moerchen, Inc. for Engineering Services for an Assessment of the North Bridge in Clinton Hills Conservation Park at Hourly Rates Plus Reimburseables Not To Exceed $15,200

Motion to Read: Made by Trustee McDonald, seconded by Trustee Lanter

Trustee Votes: All ayes

Motion to Approve: Made by Trustee McDonald, seconded by Trustee Thouvenot

Trustee Votes: All ayes

3. Res. No. 1-2586 A Resolution Authorizing the President of the Board of Trustees to Execute a Contract with Thouvenot, Wade & Moerchen, Inc. for Engineering Services for an Assessment of the South Bridge in Clinton Hills Conservation Park at Hourly Rates Plus Reimburseables Not to Exceed $11,900

Motion to Read: Made by Trustee McDonald, seconded by Trustee Lanter

Trustee Votes: All ayes

Motion to Approve: Made by Trustee McDonald, seconded by Trustee Lanter

Trustee Votes: All ayes

4. Res. No. 1-2587 A Resolution Authorizing the President of the Board of Trustees to Execute a Contract with Thouvenot, Wade & Moerchen, Inc. for Engineering Services Related to the Northern Dam in Clinton Hills Conservation Park, including a Preliminary Classification Report, a Topographic Survey, a Hydrologic & Hydraulic Analysis, Improvement Plans, Bid Documents, Construction Phase Services, and, if Necessary, a Breach Analysis, Emergency Action Plan, and Operation & Maintenance Plan at Hourly Rates for a Maximum Cost of $30,500

Motion to Read: Made by Trustee McDonald, seconded by Trustee Lanter

Trustee Votes: All ayes

Motion to Approve: Made by Trustee McDonald, seconded by Trustee Lanter

Trustee Votes: All ayes

5. Res. No. _____ A Resolution Approving a Homeowner Stormwater Conveyance System Improvement Grant for Woodfield Lake Estates Homeowner Association, 1413 Olroyd Drive Swansea, IL 62226 at a Guaranteed Maximum Reimbursement not to Exceed $12,000.00 Related to Restorative Work to a Stormwater Conveyance System and Erosion Control Postponed

G. Cultural Committee – Nothing Requested

H. Swansea Report Committee – Nothing Requested

XI) Old Business

Trustee McDonald asked about Schnucks. The Village Administrator said he left a voicemail last week. The Building and Zoning Director said he sent a notice about the concrete blocks last year. Trustee Lanter asked about a trailer that burnt down. The Building and Zoning Director said he will look it up and add it to the list. Trustee Lanter wanted to make sure there is an update next meeting about the properties that are going to be torn down.

XII) New Business

None

XIII) Announcements

None

XIV) Adjournment

Motion to Adjourn: Made by Trustee Thouvenot, seconded by Trustee McDonald

Trustee Votes: All ayes

https://www.swanseail.org/ArchiveCenter/ViewFile/Item/2908