Peoria Standard

Village of Swansea Board of Trustees met Oct. 9.

Here are the minutes provided by the board:

Attendees: Board President Michael Leopold, Treasurer John Walter, Village Clerk Tyler Thompson, Village Administrator Ben Schloesser, Trustee Marilyn Neumeyer, Trustee Jeff Parker, Trustee Matt Lanter, Trustee Richard “Rocky” McDonald, Trustee Brian Thouvenot, Trustee Cary Lewis, Police Department Chief Matt Blomberg, Fire Department Chief Chris Tell, and Director of Public Works Rick Tucker

Absent: Building and Zoning Director Joseph Iliff

I) Call to Order

II) Pledge Allegiance to The Flag

III) Roll Call

IV) Mayor’s Announcements/Correspondence

He thanked the Fire Department for the open house and encouraged Board members to attend in the future. He said Centennial Park had an open house too and encouraged Board members to attend that in the future as well. He congratulated Trustee McDonald for getting married two weeks ago.

V) Newly Appointed Mayor’s Announcements/Correspondence

VI) Approval of Minutes

1. Board Minutes- September 18, 2023

2. Committee Minutes- September 18, 2023

3. Executive Session Minutes- Community and Economic Development- September 18, 2023

Motion to Approve: Made by Trustee Neumeyer, seconded by Trustee Parker

Trustee Votes: All ayes

VII) Acceptance Of Minutes Of Advisory Boards/Place On File

1. Park Board Minutes- September 16, 2023

Motion to Approve: Made by Trustee Neumeyer, seconded by Trustee Parker

Trustee Votes: All ayes

VIII) Park Board Chairman Report

He was not present. Board President Leopold said the Chairman wants volunteers to help at the Halloween Event.

IX) Village Attorney/Village Administrator-Announcements/Comments

He stated that the Chancelor’s Certificate begins on October 19th. None of the Planning and Zoning Board offered to do it. Board President Leopold said they are trying to fill the empty spot on that Board. The Village Administrator said they are monitoring the vacation act and still don’t have concrete guidance. He also stated that work has continued with a potential development in the Village and Dave Bollinger is back at work.

X) Public Comment

A member of the public asked about the storage center on Llewellyn. Board President Leopold said there will be inspections next week that Deppe and his attorney have agreed to, and every facility will be inspected. The member of the public asked to be notified of the date. Board President Leopold said he does not know the date. The Village Administrator said they will if the Village Attorney has no problem with it. Trustee Neumeyer said they need volunteers for the Santa House and Halloween event. They need three people in the Santa House at least each night. They have enough Santas and just need more helpers. The Village Administrator said there was an issue with an easement coming close to a private residence. Hank’s Excavating has taken over the project at a cost of not to exceed $52,000. Board President Leopold said the edge of the house is being washed out.

XI) Report of Committees

A) Personnel Committee – Comments

1. Executive Session: “The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee of the public body or against legal counsel for the public body to determine its validity.” 5 ILCS 120/2(c)(1). Done during committee.

2. Training / Travel Request for Emily Voellinger to Attend the Annual IMTA Institute

Motion to Approve: Made by Trustee Neumeyer, seconded by Trustee Parker

Trustee Votes: All ayes

3. Request to Hire POC Firefighter- Mario Urias

Motion to Approve: Made by Trustee Neumeyer, seconded by Trustee McDonald

Trustee Votes: All ayes

B) Finance Committee Report – Comments

1. Approval of Bills

Motion to Approve: Made by Trustee Lanter, seconded by Trustee Parker

Trustee Votes: All ayes

2. Audit Presentation – Kevin Tepen

Done during committee.

C) Judiciary Committee – Nothing Requested

D) Community & Economic Development – Comments

1. Ord. No. 1949 An Ordinance Adding the Intersection of Kinsella Avenue and Roclare Drive to the Schedule of Three-Way Stop Intersections

Motion to Suspend Rules and Have Final Approval: Made by Trustee Parker, seconded by Trustee Lewis 

Trustee Votes: All ayes

Motion to Read: Made by Trustee Neumeyer, seconded by Trustee Parker

Trustee Votes: All ayes

Motion to Approve: Made by Trustee Neumeyer, seconded by Trustee Parker

Trustee Votes: All ayes

2. Res. No. 1-2588 A Resolution Authorizing the Execution of a Contract for the Demolition of a Structure on 225 Brackett Street, from S. Shafer Excavating Incorporated, 4212 Sam’s Road, Pontoon Beach, Illinois 62040 for $18,200.00 Motion to Read: Made by Trustee Thouvenot, seconded by Trustee Neumeyer

Trustee Votes: All ayes

Motion to Approve: Made by Trustee Neumeyer, seconded by Trustee Parker

Trustee Votes: All ayes

3. Res. No. 1-2589 A Resolution Authorizing the Execution of a Contract for the Demolition of a Structure on 314 Brackett Street, from S. Shafer Excavating Incorporated, 4212 Sam’s Road, Pontoon Beach, Illinois 62040 for $16,200.00 Motion to Read: Made by Trustee Thouvenot, seconded by Trustee Neumeyer

Trustee Votes: All ayes

Motion to Approve: Made by Trustee Neumeyer, seconded by Trustee Lewis

Trustee Votes: All ayes

E) Public Safety Committee – Nothing Requested

F) Public Works Committee – Comments

1. Res. No. _____ A Resolution Approving a Homeowner Stormwater Conveyance System Improvement Grant for Woodfield Lake Estates Homeowner Association, 1413 Olroyd Drive Swansea, IL 62226 at a Guaranteed Maximum Reimbursement Not to Exceed $12,000.00 Related to Restorative Work to a Stormwater Conveyance and Erosion Control System Postponed

G) Cultural Committee – Nothing Requested

H) Swansea Report Committee – Comments

1. Draft November Report: awaiting Thank You letter from Jim from the Rotary Club on page 4, awaiting flyer or more information for Lighted Christmas parade on page 8, check the dates on the calendars page 10, check information for Santa House on page 11.

Trustee Neumeyer asked about the money for the Fire Department cameras. Chief Tell said the money can come out of Vehicle Maintenance and it could be two or three weeks.

XII) Old Business

Trustee McDonald asked about the business with Schnucks. The Village Administrator said he will reach out to them. Trustee McDonald asked about the cable company check. The Village Administrator said the insurance reached out for further clarification on the cost calculations and it may change. Trustee McDonald asked what happened to the check in the mail. Board President Leopold said it wasn’t in the mail.

XIII) New Business

Board President Leopold said the Village got money from the foreign fire tax fund. Chief Tell said Trustee Lanter has the check.

XIV) Announcements

Trustee Neumeyer said they need workers for the events.

XV) Adjournment

Motion to Adjourn: Made by Trustee Lanter, seconded by Trustee Thouvenot

Trustee Votes: All ayes

https://www.swanseail.org/ArchiveCenter/ViewFile/Item/2915