Peoria Standard

Peoria County Board - Infrastructure Committee met June 2.

Here are the minutes provided by the committee:

Attendance

Present:

Members: Member Salzer, Member Kelch, Member Dillon, Member Duncan, Member McCann, Member Rosenbohm, Member Ruhland, Member Williams, Member Windish

Staff & Guests:

Scott Sorrel, Jennie Cordis Boswell, Amy McLaren, Jeff Gilles, Calvin Kerley, Julie Kusturin, Melissa Woods, Megan Bentley

Absent:

Members:

1. CALL TO ORDER

1.1 Call to Order

The meeting was called to order by Chairperson Salzer at 2:31 pm.

2. APPROVAL OF MINUTES

2.1 April 21, 2025

A motion to approve the Infrastructure Committee meeting minutes from April 21, 2025 and May 8, 2025 Special Infrastructure Committee meeting was made by Member Duncan and was seconded by Member Rosenbohm.

Motion Carried. (9-0)

2.2 May 8, 2025 Special Infrastructure

3. INFORMATIONAL ITEMS / REPORTS / OTHER MINUTES / UPDATES

3.1 Greater Peoria Sanitary District Minutes

There was no representative present to provide an update.

3.2 Facilities Master Plan Update

Mr. Kerley provided an update to include the following:

• Jail - Still in progress with cell conversions with 185 in replaced. We are getitng the final tally on what we have left.

• Ring Road - In progress.

• Probation Office - In progress.

• Main Street Steps and Plaza Foundation - Under Core Construction, we were supposed to start last week but we do have an issue with a migratory bird that should be taken care of tomorrow. DNR is coming in to remove the bird.

• Exterior Envelope - Is still in progress.

• Circuit Clerk, Treasurer, Orders of Protection, and Family Justice Center - Project was started the other day.

• North Station – Completed

• Salt Dome at Plank Road - still in conjunction with the drawings, we have been guaranteed it is on progress for September.

• Fuel Island - In progress.

Mr. Kerley stood for questions; there were none.

3.3 Peoria County Capital Projects, Funding Sources, and Progress

Mr. Sorrel directed the committee to the report included with the packet. He advised we are on pace to spend the American Rescue Plan Act (ARPA) dollars by end of October of 2026. He stated all other projects, financially, have been accounted for accordingly. Mr. Sorrel stood for questions; there were none.

3.4 NPDES Annual Public Meeting

A motion to open the NPDES Annual Public Meeting was made by Member Ruhland and was seconded by Member Windish.

Mr. Gilles advised the county is required every year to provide an annual public meeting to gather input regarding the national pollution discharge elimination system program, basically our storm sewer system, throughout the county. Mr. Gilles stated we have been keeping up to date with everything. There was an audit back in 2019 and we had taken care of all the issues except for one violation. The county was to implement appropriate enforcement procedures and actions as well as a program to respond to such discharges in a timely manner. Mr. Gilles stood for questions.

A motion to close the NPDES Annual Public Meeting was made by Member Duncan and was seconded by Member Williams.

Motion carried (9-0)

4. RESOLUTIONS

4.1 Preliminary Engineering for Willow Knolls Road Bridge Rehabilitation A motion to approve the resolution was made by Member Duncan and was seconded by Member Rosenbohm.

Mr. Gilles advised this resolution is for a preliminary engineering agreement with Hanson Professional Services for the bridge on Willow Knolls Road. The slope wall underneath the bridge has started to be undermined and collapsed and the bridge expansion joints are starting to go back which are going to start affecting the bearings of the bridge and the parapet walls, which prevent you from driving off the bridge, are also getting to be in very poor condition. He stated they want to design repair for the slope walls, expansion joints, repair for the parapet walls and they would also like to paint the bridge. The agreement with Hanson is for $136,176.00 which will come out of the county bridge fund.

Chairperson Salzer called for questions from the committee; there were none.

Motion Carried. (9-0)

4.2 Reimbursement Agreement for Willow Knolls Road Preliminary Engineering Services with Union Pacific Railroad Company.

A motion to approve the resolution was made by Member Ruhland and was seconded by Member Rosenbohm.

Mr. Gilles advised because the Willow Knolls Bridge is over the Union Pacific Railroad they require oversight of the design to ensure whatever we do does not affect their railroad facilities or operations. This is a standard engineering agreement, with a fee not to exceed $25,000.00, to review plans and any other items they deem necessary. He further advised around the time of the bid letting, they will likely be required to have a construction engineering agreement with them, similar to what was done with Maxwell Road 2 years ago.

Chairperson Salzer called for questions from the committee; there were none.

Motion Carried. (9-0)

4.3 Glasford Road Resurfacing Bid Letting

A motion to approve the resolution was made by Member Rosenbohm and was seconded by Member Ruhland.

Mr. Gilles advised this is a resurfacing project on Glasford Road from Main Street down to US 24. He stated a bid letting was held on May 13th and two bids were received from two expected bidders. Advanced Asphalt was the low bid at $598,638.93. Some ADA compliance repairs will be necessary because the road is not in the greatest shape, and they are asking for an appropriation of an additional 10% to provide a buffer in case they run into some issues with some unexpected patching that may be needed. The request is for an appropriation of $658,000.00 which will be paid from Motor Fuel Tax Funds.

Chairperson Salzer called for questions from the committee.

Member Williams asked how long they expect this will last.

Mr. Gilles advised this depends on the old concrete below. He stated it would be wonderful if we get 10 years out of it. He further stated the cost estimate was close to a million dollars, and they are absolutely flabbergasted with this price. He also explained they submitted an application last Friday for the Illinois Department of Transportation (IDOT) $400 million local call for projects, and we did submit for construction for this stretch of road. He stated they are working on phase I for it right now.

Member Dillon asked when the time comes for the phase I conversations, if the conversation about vacating the county's responsibility within municipal limits can be had, just as we have done with West Peoria and Peoria, so our obligations are shortened.

Mr. Gilles advised that has always been their intention. He stated once they get to the point where they have funding in place to reconstruct the road, then its time to approach the municipality.

Member Rosenbohm expressed his appreciation and stated he understands this is a band-aid approach. He further stated he knows his constituents will also appreciate this.

Motion Carried. (9-0)

4.4 Courthouse Exterior Repairs and Cleaning Contract Change Order – Alternate #01

A motion to approve the resolution was made by Member McCann and was seconded by Member Ruhland.

Mr. Kerley advised this is basically part two of what was brought to the committee last month. He stated he and Mr. Smith were both in discussions but he was not included in any of the price negotiations. He stated they did find out that during their original scope of work, the discussions internally were to try to save the county some money, and they took out the sealing of the windows on the new side themselves; they did not include us in that discussion which is why we had no knowledge of this. Mr. Kerley explained they had also talked to Western Specialty and they will stand by their price and will not raise it any more for remobilization. The current price would be $38,650.00 to continue to finish the work on the new side. That will be pulled from the regular contingency in our bid.

Chairperson Salzer called for questions from the committee; there were none.

Motion Carried. (9-0)

5. PUBLIC COMMENT

5.1 Public Comment

Chairperson Salzer called for public comments. There were none.

6. MISCELLANEOUS

6.1 Miscellaneous

Chairperson Salzer called for miscellaneous comments.

Member Rosenbohm thanked the Highway Department for taking care of the mowing. He had placed a call to them regarding one of the intersections and they came right out.

Chairperson Salzer expressed condolences on behalf of the Board to Ms. Cordis Boswell on the passing of her father. He stated her father was a real asset to the community.

7. ADJOURNMENT

The meeting was adjourned by Chairperson Salzer at 2:54 pm.

https://www.peoriacounty.gov/AgendaCenter/ViewFile/Agenda/_06232025-1775