Peoria Standard

The Peoria Heights Public Library Board of Trustees met July 12.

Here are the meeting minutes as provided by the Peoria Heights Public Library:

The regular meeting of the Board of Trustees of the Peoria Heights Public Library was held in the Local History Room on July 12, 2016. The meeting was called to order at 4:30 p.m. by the president.

ROLL CALL: The following members answered the roll call: Anne Lockhart, Tom Horstmann, Bill Bradley, Nancy Marshall, Margy Simmons and Jeanette Hillyer.

Absent: Lisa Reinholtz

Also present: Shawn Edwards, Director

MINUTES: The minutes of the regular meeting of June 9, 2015 were approved as printed.

PUBLIC COMMENTS: No one from the public was present to offer comments.

BILLS: After examining the bills, Margy Simmons, seconded by Nancy Marshall that the bills be approved and paid. ROLL CALL VOTE: Ayes: Anne Lockhart, Tom Horstmann, Bill Bradley, Nancy Marshall, Margy Simmons and Jeanette Hillyer.

No Nays, motion carried.

MAY TREASURER’S REPORT

July 12, 2016

Heights Bank Checking

BEGINNING BALANCE April 30, 2016 $1,765.94

INCOME

Copy, Fines, Rent, Etc. …………………. $1,022.43

Replacement Tax …………………….…. $9,152.44

Transfer from Illinois Funds …….……… $30,000.00

TOTAL INCOME …………….…………………………. $40,174.87 $40,174.87

DISBURSEMENTS

May Salaries and Bills…….……………. $34,121.20

TOTAL DISBURSEMENTS ……………… $34,121.20 $34,121.20

Void Check ………………………….………. $250.00

ENDING BALANCE May 31, 2016 $8,069.61

E-PAY INVESTMENT

BEGINNING BALANCE April 30, 2016 …………………………………….……………. $800.95

INCOME

Interest 4-29 ……………………………………………. $0.25

Interest 5-31 …………………….…………………………. $0.27

Total Income ……………………………….………………. $0.52 $0.52

Ending Balance May 31, 2016 $801.47

E-PAY SETTLEMENT

BEGINNING BALANCE April 30, 2016 …………………………….…………………. $257.67

INCOME

Deposit ………………………………………….….…. $167.60

TOTAL INCOME …………………………………………… $167.60 $167.60

DISBURSEMENTS

Service Charge …………………………………………… $11.38

Global Pay ………………………………….……………. $6.41

TOTAL DISBURSEMENTS …………………………………. $17.79 $17.79

ENDING BALANCE May 31, 2016 $407.48

ILLINOIS FUNDS MONEY MARKET

Beginning Balance April 30, 2016 $290,336.32

INCOME

Interest 4-29 ……………………………………………. $71.50

Interest 5-31 …………………………….………………… $68.53

TOTAL INCOME …………………………….….….……. $140.03 $140.03

DISBURSEMENTS

Transfer to Heights Bank Checking.……………. $30,000.00

TOTAL DISBURSEMENTS ………………….……. $30,000.00 $30,000.00

Ending Balance May 31, 2016 ……………………………….…….….… $260,476.35

Illinois Funds Bond and Interest

Beginning Balance April 30, 2016 ……………………………………….….…… $5,104.87

INCOME

Interest 4-29 ……………………………….……….…… $1.20

Interest 5-31 ………………………………….……….… $1.27

TOTAL INCOME ……………….……………….….………. $2.47 $2.47

DISBURSEMENTS

TOTAL DISBURSEMENTS …………………………….… $0.00 $0.00

Ending Balance May 31, 2016. $5,107.34

JUNE TREASURER’S REPORT

July 12, 2016

Heights Bank Checking

BEGINNING BALANCE May 31, 2016 $8,069.61

INCOME

Copy, Fines, Rent, Etc. …………………. $1,042.72

Replacement Tax …………………….…. $7,394.56

Richwoods Real Estate Taxes …….…. $168,775.40

Transfer from Illinois Funds …….……… $30,000.00

TOTAL INCOME …………….………………………… $207,212.68 $207,212.68

DISBURSEMENTS

June Salaries and Bills…….…….………… $44,198.01

TOTAL DISBURSEMENTS ………….…… $44,198.01 $44,198.01

Overpayment on Federal Payroll Taxes ……. $34.15

Overpayment of IL Payroll Taxes ……………. $16.74

ENDING BALANCE June 30, 2016 $171,033.39

E-PAY INVESTMENT

BEGINNING BALANCE May 31, 2016 ……………………………….…….……………. $801.47

INCOME

Interest …….……………………………………………. $0.27

Total Income ……………………………….………………. $0.27 $0.27

Ending Balance June 30, 2016 $801.74

E-PAY SETTLEMENT

BEGINNING BALANCE May 31, 2016 …………………………….….………………. $407.48

INCOME

Deposit ………………………………………….………. $30.00

TOTAL INCOME ……………………………….…………… $30.00 $30.00

DISBURSEMENTS

Service Charge …………………………………………… $10.96

Global Pay ………………………………….……………. $6.44

TOTAL DISBURSEMENTS …………………………………. $17.40 $17.40

ENDING BALANCE June 30, 2016 $420.08

ILLINOIS FUNDS MONEY MARKET

Beginning Balance May 31, 2016 $260,476.35

INCOME

Interest …….……………………………………………. $67.31

TOTAL INCOME …………………………….….….……. $67.31 $67.31

DISBURSEMENTS

Transfer to Heights Bank Checking.……………. $30,000.00

TOTAL DISBURSEMENTS ………………….……. $30,000.00 $30,000.00

Ending Balance June 30, 2016 ……………………………….…….….… $230,543.66

Illinois Funds Bond and Interest

Beginning Balance May 31, 2016 ……………………………………….….…… $5,107.34

INCOME

Interest …………………………………….……….…… $1.42

TOTAL INCOME ……………….……………….….………. $1.42 $1.42

DISBURSEMENTS

TOTAL DISBURSEMENTS …………………………….… $0.00 $0.00

Ending Balance June 30, 2016. $5,108.76

TREASURER’S REPORT: The May Treasurer’s Report was submitted and discussed. Bill Bradley moved, seconded by Tom Horstmann, that the Treasurer’s Report be approved. ROLL CALL VOTE: Ayes: Anne Lockhart, Tom Horstmann, Bill Bradley, Nancy Marshall and Jeanette Hillyer. No Nays, motion carried. The June Treasurer’s Report was submitted and discussed. Bill Bradley moved, seconded by Tom Horstmann, that the Treasurer’s Report be approved. ROLL CALL VOTE: Ayes: Anne Lockhart, Tom Horstmann, Bill Bradley, Nancy Marshall and Jeanette Hillyer. No Nays, motion carried.

DIRECTOR’S REPORT

Director Edwards stated that auditors Ron Hilton and Steve Chitwood performed the financial audit the first week of July. No final report has been given.

Director Edwards gave information on the Tax Settlement distributions that are being deposited into the proper accounts at the Heights Bank.

Director Edwards stated there is one active CD. He will discuss investment options with the Morton Community Bank.

Director Edwards provided more information on overdue fines. Discussion was held. Bill Bradley moved, seconded by Tom Horstmann, that Director Edwards present a new Overdue Fine Policy at the August board meeting. ROLL CALL VOTE: Ayes: Anne Lockhart, Tom Horstmann, Bill Bradley, Nancy Marshall and Jeanette Hillyer. No Nays, motion carried.

Director Edwards stated that Userful is in place and will start July 13 operating.

Director Edwards stated a new CD/DVD disc cleaning machine is in place. It is being leased from Elim USA with the only cost being a per disc cleaning charge that is billed monthly.

Director Edwards discussed the Children’s Area renovation. The work is still in progress.

Director Edwards said Jennifer Dodson has started as fulltime Circulation Librarian. Sara Wade retired June 30. Bill Bradley moved, seconded by Tom Horstmann that Director Edwards present Sara Wade with a gift card in appreciation. ROLL CALL VOTE: Ayes: Anne Lockhart, Tom Horstmann, Bill Bradley, Nancy Marshall and Jeanette Hillier. No Nays, motion carried.

Director Edwards stated the Summer Reading Program has great numbers, especially for major presenters, art/stem labs and open plays. Attendance this year was consistent throughout the program.

Director Edwards discussed the 2016 holiday schedule. Discussion was held. The library will be closed December 23-26, 2016 for the Christmas holiday; December 31, 2016-January 2, 2017 for the New Year’s holiday.

Director Edwards stated that Wanda Rogers has done a display commemorating the library’s 80th anniversary which occurred on June 27, 2016.

Director Edwards stated the Dirt, Worms, and Tomato Sauce program was a success. The OSF Dietetics Program is preparing a meal the final week using produce from the garden. The program ends the last week in July.

PRESIDENT’S REPORT

There was none.

REACHING ACROSS ILLINOIS LIBRARY SYSTEMS REPORT

Although the State of Illinois passed a temporary budget, library funding has been reduced. The 20016 Per Capita Grant award was reduced by nearly half over the previous year.

Erica Laughlin, RSA’s Cataloging and Database Supervisor, will be in the library to train Jennifer and Wanda on August 19, 2016.

NEW BUSINESS

The next Board of Trustees meeting will be held at 4:30 p.m. on Tuesday, August 9, 2016, in the Local History Room.

PUBLIC COMMENTS

No one from the public was present to offer comments.

EXECUTIVE SESSION

At 5:32 p.m., Margy Simmons moved, and Bill Bradley seconded to move into Executive Session to discuss 2C1 – Personnel (evaluation of Director Shawn Edwards). Roll call vote: Anne Lockhart, Tom Horstmann, Bill Bradley, Nancy Marshall, Margy Simmons and Jeanette Hillyer. No Nays, motion carried. Discussion followed the distribution of the evaluation form for Director Edwards. Margy Simmons moved, and Bill Bradley that the board present Director Edwards with a 3.5% raise retroactive to July 1, 2016.

RETURN TO OPEN SESSION

The board returned to open session at 5:35 p.m. with members Anne Lockhart, Tom Horstmann, Bill Bradley, Nancy Marshall, Margy Simmons and Jeanette Hillyer. Member absent: Lisa Reinholtz.

The meeting was called back to order by the president at 5:35 p.m. Director Edwards rejoined the meeting at 5:36 p.m. Director Edwards was given a copy of his evaluation. Discussion and comments followed by the Board and Director.

ADJOURNMENT

With no further business to discuss, President Hillyer adjourned the meeting at 5:44 p.m.