Chillicothe City Council met Monday, Oct. 10.
Here are the minutes as provided by Chillicothe:
CITY OF CHILLICOTHE
COUNCIL MEETING
MINUTES OF A REGULAR MEETING
October 10, 2016
The City Council of the City of Chillicothe, Peoria County, Illinois, met in Regular Session October 10, 2016. Mayor Douglas Crew called the meeting to order at 7:00 P.M.
The Pledge of Allegiance, to the Flag of the United States of America, was recited.
Chairman Crew announced that in the absent of Clerk Hurd Alderman Beaumont will serve as Clerk for the purpose of the meeting. He then directed Alderman Beaumont to call Roll.
Present: Mayor Douglas Crew
City Treasurer B.L. Bredeman
Aldermen: Ronald Beaumont, Judith Cantwell,
Danny Colwell, Patricia Connor,
Dennis Gould, Michael Hughes,
Gary Sharp, James Thornton
Also Present: City Attorney Michael Seghetti
Police Chief Scott Mettille
Superintendent of Public Works, Shawn Sutherland
Office Manager Denise Passage
ED Director Parker
Fire Chief Mike Denzer
City Engineer Ken Coulter
Absent: Clerk Margaret Hurd
Chairman Crew declared a Quorum present.
The Minutes of the Regular Council Meeting held on September 26, 2016 were presented.
Motion Alderman Colwell, second Alderman Cantwell that the Council dispense with the reading of the Minutes of the September 26, 2016 Regular Council Meeting and approve the Minutes as presented. Motion carried via voice vote.
Alderman Beaumont reported communications from the City Clerk as follows:
1. City Engineer report dated 10/10/2016
2. Quarterly Economic Development update dated 9/30/2016.
Motion Alderman Colwell, second Alderman Gould that the communications as presented by Alderman Beaumont from the Clerk’s office be placed on file.
Motion carried via voice vote.
Alderman Sharp reported that he had a citizen voice concern that the sidewalk on the East side of Bradley Street across from the fire station is in need of repair. Chairman Crew asked Superintendent of Public Works to look into it.
Alderman Hughes reported that citizen Jim Fennell had him look at the concrete drainage in front of his house on 2nd Street. Alderman Hughes stated that it is in need of repair and would like to have the City Engineer look at it.
Alderman Colwell reported that the 4th of July Committee has committed to having fireworks for the next five years and has put in a request to the City for financial help. She asked that the request be taken to the Finance Committee. Chairman Crew directed ED Director Parker to place it on the agenda for the finance committee.
Chairman Crew reported the following:
1. Announced the Peoria County Zoning Board of Appeals will meet on this Thursday, October 13th at 11:00am in regards to the FLM properties.
2. Advised Council that he received notice from the Peoria County Animal Protection Services in regards to renewing of the contract. He stated that it would be presented later in the meeting.
3. Read letter from the Board of Police Commissioners announcing that Officer Murphy’s probationary period has expired and his status will change to full-time patrolman.
4. Read letter from the Chillicothe 4th of July Committee requesting financial help.
5. Read letter from Commander Tom Harms from the VFW Post #4999 stating that they would not be showing any NFL Football games that involves the following teams: San Francisco 49ers, Seattle Seahawks, LA Rams, Kansas City Chiefs, Denver Broncos and Miami Dolphins.
Motion Alderman Colwell, second Alderman Connor that the communications from the Alderman and May be accepted and placed on file. Motion carried via voie vote.
Alderman Thornton announced that the Finance Committee had a discussion with School Superintendent Chad Allison requesting that the City be in favor of ½% sales tax increase that will be placed on the referendum. Alderman Thornton stated that the Finance Committee would not be opposing the referendum. Chairman Crew stated that if the Council was in favor of supporting the referendum he would bring a resolution to the next Council meeting for formal approval. It was the consensus of the Council to support the Resolution.
Motion Alderman Thornton, second Alderman Gould that the bills as presented be paid and the payrolls and transfers be approved.
Roll Call Vote was:
Ayes: Beaumont, Cantwell, Colwell, Connor
Gould, Hughes, Sharp, Thornton
Nays: None
Chairman declared motion carried.
Motion Alderman Colwell, second Alderman Cantwell that the Council approve Resolution No. 16-10-09, a resolution regarding minutes and verbatim recordings of closed sessions.
Roll Call Vote was:
Ayes: Beaumont, Cantwell, Colwell, Connor
Gould, Hughes, Sharp, Thornton
Nays: None
Chairman declared Resolution No. 16-10-09 passed and signed the same.
Motion Alderman Gould, second Alderman Hughes that the council approve an expenditure of $2,632.65, payable to Meister-Shane, LTD, for the repair of the sewer vacuum machine. Payable from the Road & Bridge Fund.
Roll Call Vote was:
Ayes: Beaumont, Cantwell, Colwell, Connor
Gould, Hughes, Sharp, Thornton
Nays: None
Chairman declared motion carried.
Motion Alderman Gould, second Alderman Hughes that the Council approve an expenditure of $24,129.16, payable to IDOT for the first payment of the safe route to school (2) contract no. 89684.
Payable from the Road & Bridge Fund.
Roll Call Vote was:
Ayes: Beaumont, Cantwell, Colwell, Connor
Gould, Hughes, Sharp, Thornton
Nays: None
Chairman declared motion carried.
Motion Alderman Gould, second Alderman Colwell that the Council approve an expenditure of $181,101.80, payable to Advanced Asphalt Company, for the 2016 overlay program.
Payable as follows:
TIF Central Business $87,800.00
MFT $93,301.80
Roll Call Vote was:
Ayes: Beaumont, Cantwell, Colwell, Connor
Gould, Hughes, Sharp, Thornton
Nays: None
Chairman declared motion carried.
Motion Alderman Gould, second Alderman Colwell that the Council accept and award the bid for the repair of the Police Station curb/sidewalk, to P.A. Atherton construction in the amount of $11,320.25. Payable from the TIF Central Business. The Contractor on this project must pay the "prevailing rate of wages" as determined by the City pursuant to the Illinois Prevailing Wage Act (820 ILCS 130/1 et seq.) and comply with all other provisions of such Act.
Roll Call Vote was:
Ayes: Beaumont, Cantwell, Colwell, Connor
Gould, Hughes, Sharp, Thornton
Nays: None
Chairman declared motion carried.
Motion Alderman Gould, second Alderman Hughes that the Council approve an expenditure of $4,300.00 payable to Engbrecht Concrete for the repair of various sidewalk and driveway.
Payable from Road & Bridge Fund.
Roll Call Vote was:
Ayes: Beaumont, Cantwell, Colwell, Connor
Gould, Hughes, Sharp, Thornton
Nays: None
Chairman declared motion carried.
Motion Alderman Hughes, second Alderman Sharp that the Council approve the Notice for Special Event held on Public Property, as submitted by Tiffany Moore, Chillicothe Chamber of Commerce, for the use of the City Park and the use and closing of Second Street from Walnut Street to Chestnut Street, on Saturday, November 19, 2016, from 12:00 p.m. to 4:00 p.m. for the Annual Holiday Parade.
Motion carried via voice vote.
Motion Alderman Hughes, second Alderman Sharp that the Council approve Resolution No. 16-10-10, a resolution approving execution of agreement for animal protection services.
Roll Call Vote was:
Ayes: Beaumont, Cantwell, Colwell, Connor
Gould, Hughes, Sharp, Thornton
Nays: None
Chairman declared Resolution No. 16-10-10 passed and signed the same.
Motion Alderman Hughes, second Alderman Colwell that the Council grants a special use permit to construct a commercial garage at 24 Chestnut, for property in the flood plain.
Motion carried via voice vote.
Motion Alderman Thornton, second Alderman Sharp that the Council approve an expenditure of $56,781.00 payable to Hein Construction for partial payment of work done on parking lot associated with the Cedar Street Project. Payable from TIF Central Funds.
Roll Call Vote was:
Ayes: Beaumont, Cantwell, Colwell, Connor
Gould, Hughes, Sharp, Thornton
Nays: None
Chairman declared motion carried.
Motion Alderman Thornton, second Alderman Colwell move that the Council approve the reimbursement to Chili Group Inc. a portion of the amount paid by Chili Group Inc. to the city pursuant to its Redevelopment Agreement with the City in the amount of $9,858.91. Payable from Chili Group TIF Escrow Account.
Roll Call Vote was:
Ayes: Beaumont, Cantwell, Colwell, Connor
Gould, Hughes, Sharp, Thornton
Nays: None
Chairman declared motion carried.
Motion Alderman Thornton, second Alderman Colwell that the Council approve applications for the 2016-2017 Façade Grant Program for the following company:
Weber-Hurd Funeral Home, 1107 N. Fourth Street in the amount of $2,500.00 and authorize payout once project is complete, receipts submitted and work verified by ED Director. Payable from ED General Fund. Balance in fund after this request is paid out $6,500.
Roll Call Vote was:
Ayes: Beaumont, Cantwell, Colwell, Connor
Gould, Hughes, Sharp, Thornton
Nays: None
Chairman declared motion carried.
Motion Alderman Thornton, second Alderman Colwell that the Council approve an expenditure of $1,000.00 payable to the Optimist Town Theater for the renewal of the advertising spots currently displayed on both movie screens for the time period of October 1, 2016 to September 30, 2017; and authorize the Mayor to sign such agreement for the renewal. Payable from M&T.
Roll Call Vote was:
Ayes: Beaumont, Cantwell, Colwell, Connor
Gould, Hughes, Sharp, Thornton
Nays: None
Chairman declared motion carried.
Motion Alderman Thornton, second Alderman Connor that the Council approve an expenditure of $14,100.00 payable to Adams Outdoor for the purchase and installation of 1 billboard for consecutive advertisement for 1 full year of promoting Chillicothe; and authorize the Mayor to sign said contract for services. Payable from Hotel Motel Tax.
Roll Call Vote was:
Ayes: Beaumont, Cantwell, Colwell, Connor
Gould, Hughes, Sharp, Thornton
Nays: None
Chairman declared motion carried.
Motion Alderman Colwell, second Alderman Cantwell that the Council adjourn into closed session at 7:31pm for personnel section 2 c 1. Upon returning to closed session no action will be taken.
Roll Call Vote was:
Ayes: Beaumont, Cantwell, Colwell, Connor
Gould, Hughes, Sharp, Thornton
Nays: None
Chairman declared motion carried.
Council returned to open session at 7:38 pm
Chairman Crew announced that there being no further business the Council meeting adjourned at 7:38 p.m.
Margaret E. Hurd
City Clerk
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