Peoria Standard

City of West Peoria Finance Committee met June 7.

Here is the agenda provided by the Committee:

1. Call to Order

2. Roll Call

3. Additions to/or Deletions from the Agenda

4. Approval of minutes from regular meeting – May 2, 2017

5. Review of Financial Report

6. Public Comment

7. Old Business

8. New Business - Review and Recommendations to Council

a. Review and approve Redevelopment Grant Program reimbursements in the amount of $6,447.89 (line item 01-11-503)

b. Review and approve TIF FY2018 reimbursement in the amount of $1,0000 (line item 15-00-507)

c. Approval of Purchase Order #13224 for Engineering in the amount of $4,319.00 to Hermann and Associates (01-41-532)

d. Approval of Purchase Order #13226 for Callender / Waverly Storm Sewer Engineering in the amount of $6,378.79 to Hermann and Associates (15-00-532)

e. Review and approve Resolution 2017-06 A Resolution Regarding the General Prevailing Rate of Hourly Wages

f. Review and recommendations of petty cash handling process

9. Old Business – Review and Recommendations to Council

a. Greim & Company Accounting Audit agreement review.

10. Adjournment

The next regular meeting of the Finance Committee is Wednesday, July 5, 2017, at 5:30 p.m.

Upcoming Calendars:

June (Schedule change eff. June 1); July; August:

6/7 Finance (5:30) & Land Use (6:30); 7/5 Finance (5:30) & Land Use (6:30); 8/2 Finance (5:30) & Land Use (6:30).

6/13 City Council (7:00); 7/11 City Council; 8/8 City Council.

6/21 Transportation (5:30) & Public Safety (6:30); 7/19 Transportation (5:30) & Public Safety (6:30); 8/16 Transportation (5:30) & Public Safety (6:30).

6/27 Plan Commission (5:30) & City Council (7:00); 7/25 Plan Commission (5:30) & City Council (7:00); 8/22 Plan Commission (5:30) & City Council (7:00).

Goals:

1. Pursue a fiscally prudent policy of overall spending of revenues by the City of West Peoria and make sound investment decisions.

2. Explore and utilize appropriate methods of maintaining and/or increasing revenue.

3. Establish and review short-term and long-term plan to utilize TIF funds for redevelopment.

a. Commercial Renovation Program

b. Commercial New Construction Program

c. Residential Rehabilitation Program

4. Receive a “clean” audit report

5. Research funding and grant-making opportunities

6. Review and continually refine:

a. Permit fee schedule and fine schedule

b. Personnel Manual/Salary Scales

c. Service Contracts

d. Franchise Fees

e. Paint Program

7. Do a complete analysis of City accounting needs, both professional and technical.

8. Funding for a new City Hall building

Illinois Municipal League – Municipal Calendar:

www.iml.org (For online access to the entire municipal calendar, go to iml.org, then choose the tab marked “Advocate”, then choose “Legal”, then choose Municipal Calendar)

*Please note that this information is being taken directly from the IML site and not ALL items are specific to West Peoria.

Duties that are to be performed in the month of July.

Note: For purposes of this calendar, it is assumed the fiscal year begins May 1st, as it does in most municipalities outside of Chicago. Some municipalities, however, may have adopted a date different from May 1st for the beginning of their fiscal year. 65 ILCS 5/1-1-2(5). If so, this calendar must be adjusted to reflect that specific fiscal year.

104. The annual appropriation ordinance must be passed during the first quarter of the fiscal year in municipalities with populations of less than 500,000. 65 ILCS 5/8-2-9.

105. A quarterly statement of the inspectors of the house of corrections must be submitted to the comptroller who then submits the statement to the corporate authorities for approval. 65 ILCS 5/11-4-5.

106. On July 1, the annual report of the inspector of weights and measures in municipalities with a population of 25,000 or more is to be made to the Director of Agriculture. 225 ILCS 470/19.

107. On or before the first day of August, a report of delinquent special assessments and special taxes is to be made by the collector. 65 ILCS 5/9-2-82.

108. Those persons or entities required to file a report under the Lobbyist Registration Act must do so by July 31. Thirty days after filing in accordance with the Lobbyist Registration Act, the lobbyist shall notify each official on whose behalf an expenditure has been made. Notification shall include the name of the registrant, the total amount of the expenditure, the date on which expenditure occurred, and the subject matter of the lobbying activity. 25 ILCS 170/6. Individuals required to register must provide a copy of the report to each official listed in the report at least 25 days before the deadline for filing (July 31). 25 ILCS 170/6.5.

109. On or before August 1 of each calendar year, every law enforcement agency is required to submit racial profiling information and other data required to be collected from traffic stops during January through June of the previous calendar year to the Illinois Department of Transportation. 625 ILCS 5/11-212.

http://cityofwestpeoria.org/files/3314/9651/1133/2017_06_07_Finance_Committee_Agenda.pdf