Alpha Park Public Library Board met March 20.
Here is the agenda provided by the Board:
1. Call to Order
The regular meeting of the Alpha Park Public Library District Board of Trustees was called to order at 7:00 p.m. Monday, March 20, 2017, in the first floor meeting room, President Hordesky presiding.
2. Roll Call
Members Present: Jennifer Hattermann, Jeff Hordesky, Dixie Krisher, Crystal Kyle, Sandy Lingenfelter, Tamara Ruth and Karl Stach.
Members Absent: None
Staff Present: John Richmond and Patti Borland.
Public Present: Tom Stagg and Kay Dye.
3. Public And Audience Comments
Kay Dye presented a diagram of the new walkway and flower bed on the west side of the building for use as a reading area. The Friends of the Library will provide the materials and labor to fund this project.
Kay Dye left the meeting at 7:10 p.m.
4. Consideration Of Consent Agenda By Omnibus Vote
President Hordesky presented items #4 (Minutes), #5 (Financial report & expenditures), #11A (Collection Management Policy and Request for Reconsideration of Materials), and #12A (APL Friends of the Library Policy) for the consent agenda.
A motion was made by Trustee Krisher and seconded by Trustee Hattermann to approve item #4 (Minutes), #5 (Financial report & expenditures), #11A (Collection Management Policy and Request for Reconsideration of Materials ) and #12A (APL Friends of the Library Policy) as presented in the consent agenda.
The motion passed by unanimous roll call vote.
5. Minutes
Resolved, That The Minutes Of The February 21, 2017, Regular Meeting Be Adopted.
The motion passed under the consent agenda.
6. Financial
Resolved, That The Financial Report For February Be Accepted And That Expenses For February In The Amount Of $13,107.72 And Expenses For March, In The Amount Of $35,718.32, For A Total Of $48,826.04, Be Approved For Payment.
The motion passed under the consent agenda.
7. President’s Comments
Preparations for upcoming board transitions will need to be explored.
8. Committee Reports
A. Finance Committee
Trustee Lingenfelter reported no meeting this month, but the Committee will meet before the next board meeting.
B. Building & Grounds Committee
Trustee Ruth reported that plans are proceeding with the fire panel and second-floor lights, with recommendations from the library’s bid opening meeting to be made under “New Business.”
C. Marketing Committee
The next marketing meeting is Wednesday, March 22, 2017.
D. Safety Committee
No meeting
9. Legislative News
None
10. Director’s Report
1. The ongoing report from Will about e-mailing the newsletter is good.
• 61% of viewers viewed on mobile device (tablet, phone, etc.)
• 3,817 successful deliveries of the newsletter, 75 bounces (sharp decline from last time; most emails are going through), 13 unsubscribes. All who unsubscribed have moved out of district.
• Open/Read rate is up—at 20%. This is up from 16% last month. Still a massive increase from the previous system, by which 1,100 newsletters were transmitted successfully, and there was no way to track who was actually viewing them.
• Click-throughs way up—700% increase. Began including more clickable links, photos. Photos are not being clicked on as much as hyperlinks are. Will adjust this. This is a great tool to recruit presenters. We can include their webpage as a clickable hyperlink - free advertising. More links to come.
• Five people signed up for the newsletter via the new form on the website. This automatically generates a “welcome” message.
2. Kay Dye, secretary of the Friends of the Library, will present a project that the Friends have discussed re: the butterfly garden, bird feeder, a path back from the front of the library, etc. The project will use Friends money, and perhaps in-kind donations.
3. Various staff members are writing workshop proposals for the October meeting of the Illinois Library Association, in Tinley Park. It would be good to have more presenters from downstate.
4. A reworked Collection Management Policy is in this packet, along with the Friends of the Library Policy for review. No changes are recommended for the Friends policy.
5. Wilcox Electric has begun work on the fire panel, with lights to follow. Some work can be done during the day, in addition to night-time hours.
6. Building & Grounds met with Dennis Parkins and Ryan Holmes (Midwest Engineering) and various HVAC and roofing professionals for bid openings, Tuesday, 3/14. Separate bids for HVAC units and roofing were opened. Report with recommendations from Building & Grounds to follow at the board meeting.
11. Communications
None
12. Unfinished Business
A. Collection Management Policy and Request for Reconsideration of Materials.
This was approved by unanimous vote under the consent agenda.
13. New Business
A. APL Friends of the Library Policy.
This was approved by unanimous vote under the consent agenda.
B. Resolution to award bid for HVAC equipment, 1995 building addition, in the amount of $37,896.00, to Standard Heating & Cooling.
A motion was made to award the bid to Standard Heating & Cooling (#17-06) by Trustee Stach and seconded by Trustee Krisher.
This was approved by a unanimous roll call vote.
C. Resolution to award bid for roofing, 1995 building addition, to River City Roofing Co.
A motion was made to award the base bid to River City Roofing (#17-05- 01) for $38,200.00 by Trustee Kyle and seconded by Trustee Lingenfelter.
This was approved by a unanimous roll call vote.
14. Executive Session
A motion was made by Trustee Ruth, seconded by Trustee Stach to enter into executive session at 7:36 p.m.
A motion was made by Trustee Kyle, seconded by Trustee Lingenfelter, to return to regular session at 7:48 p.m.
No action was taken from the executive session.
15. Commendations
The Director commended Lori Bell for nominating Heidi Rhea, Jennifer Jacobsen-Wood, Sara Bell, and Will LaChance to be among Library Journal’s annually designated “Movers and Shakers” in the field of librarianship. He also commended the nominees themselves. Although Alpha Park’s candidates were not among the finalists, it was a great honor to be nominated, especially by Lori Bell, who is known nationally as a “mover and shaker,” herself.
16. Comments
17. There being no other business, the meeting was adjourned at 7:50 p.m.
http://www.alphapark.org/images/Board/minutes3-20-17.pdf
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