Peoria Standard

Peoria County Emergency Telephone System Board met May 3.

Here is the minutes provided by the Board:

Meeting #222 of the Emergency Telephone System Board convened at 5:00 p.m., on Wednesday, May 3, 2017, at the Peoria County ETSB Office. Members present: D. Tuttle, M. Cheatham, M. Denzer, J. Doering, G. Kantner, C. Lauss, M. McCoy, J. Mitchell, T. Mitzelfelt, D. Sutton, and R. Williams. Absent: M. Maher

Guests present introduced themselves and they are noted on the sign in sheet.

Chairperson Tuttle requested a motion for approval of the minutes for March 1, 2017 ETSB Meeting.

Motion No. 1 - Motion to approve the previous minutes.

Proposed by: Michael McCoy Seconded by: Chuck Lauss

Discussion: None Carried: Unanimously

Citizen’s Remarks – None.

Chairperson’s Report – David Tuttle – Chairperson Tuttle expressed condolences for the Tod Westerdale family and the family of Matt Maher on the loss of each of their fathers.

Chairperson Tuttle welcomed new Board Members, Tom Mitzelfelt and Rob Williams.

Vice-Chairperson’s Report – Michael Cheatham – No Report.

Secretary’s Report – John Doering – No Report.

Treasurer’s Report – Gary Kantner – Gary reviewed the treasurer’s report that was provided in each member’s packet. He advised that a portion of the reserve money seen is dedicated to the remaining bond payments and microwave lease. The bond payments on the radio system will be paid in full at the end of this year; there are about six to seven years remaining on the microwave payments.

Committee Reports –

Technical Committee –

Mike reported that the Tech Committee continues to meet almost weekly. The 9-1-1 system and the radio system have been running well. During this reporting period, the committee has reviewed the RFP maintenance responses received. The ETSB is also continuing to work on cleaning out the old Chillicothe PSAP location and finishing that soon. Mike and David are continuing to work with IDOT and the Peoria Park District regarding fiber connectivity. The contractor for the fiber to Grandview is in the process of getting the final information and design. The committee and staff have been working on a long range financial plan and process to move forward with.

Old Business –

PSAP Consolidation Update –

Dustin reported that all is going well at the Peoria Heights PSAP; the process has been seamless. Chief Mettille seems to be satisfied with the level of service and no complaints have been received. There have been a few minor technical issues that he just reported to Mike Cheatham tonight. David advised that Peoria County has until June 30, 2018, to complete the consolidation process. Mike McCoy asked if all options were still available. David advised that options are still available and the ETSB will be working to get the relevant parties together again for discussion soon. The ETSB can let the Board know when that will be in case anyone wanted to attend and provide input.

Stark County 9-1-1 –

Amy reported on the meeting held with Stark County representatives in March. The ETSB provided costs to the Stark County identifying one time capital and implementation costs as well as ongoing recurring costs to Stark County. Staff and Tech members worked together to develop figures that were fair, but ensured all expenses would be covered so that there would be no cost incurred by Peoria County tax payers due to taking on Stark County if that decision was made. In addition to the ETSB figures presented, Chief Fengel from Bartonville PD also provided them with a cost estimate for dispatch services. In the days following the meeting, Chairperson Tuttle was notified via email by Stark County Chairperson that the costs provided to them were not attainable for them and they would be notifying the State. There have been no additional discussions with Stark County since then. David stated that he anticipates that the decision regarding Stark County will be sent back to the State 9-1-1 Administrator for a recommendation.

New Business –

Technical Committee Appointment -

Motion No. 2 – Motion to appoint Rob Williams to the Technical Committee.

Proposed by: Dustin Sutton Seconded by: Mike Cheatham

Discussion: Mike advised that Rob had been attending the Technical meetings alongside Lt. Ed Fischer until his retirement and has continued being a part of the committee meetings since then. Carried: Unanimously

P25 Radio System Maintenance Recommendation (RFP56-01-17)

Mike advised that the Technical Committee was recommending that the ETSB not enter into a maintenance contract with Harris Corporation and accept the conditions of the Quote Per Incident letter dated April 18, 2017 that was provided by Harris.

Motion No. 3 – Motion to not enter into a radio system maintenance agreement with Harris Corporation based on their response to RFP 56-01-17, and accept the conditions for service outlined in the “Quote Per Incident” letter dated April 18, 2017 from Harris.

Proposed by: Jerry Mitchel Seconded by: John Doering

Discussion: None Carried: Unanimously

Microwave Maintenance Recommendation (RFP56-02-17)

The ETSB received no response to RFP 56-02-17. The Technical Committee recommends continuing utilization of AMK Services and Supreme Radio on a time and material basis; this is who has serviced the microwave system since installation.

Motion No. 4– Motion to continue utilizing AMK Services and Supreme Radio as a single source vendor at a time and material rate for the microwave system.

Proposed by: Gary Kantner Seconded by: Dustin Sutton

Discussion: None Carried: Unanimously

Inter-Op Equipment Maintenance Recommendation (RFP56-03-17)

The ETSB received on RFP response for the Inter-Op Equipment from Supreme Radio. The Technical Committee recommends accepting the time and material proposal from Supreme Radio for repairs and maintenance with a guaranteed rate for five years.

Motion No. 5– Motion to accept the time and material proposal received from Supreme Radio Communications for the Inter-Op Equipment.

Proposed by: Mike Denzer Seconded by: Chuck Lauss

Discussion: None Carried: Unanimously

Next Regular Meeting Date –Wednesday, July 12, 2017, at 5:00 P.M. at the Peoria County ETSB office, 6913 W. Plank Road, Peoria.

Motion No. 6 – Motion to adjourn.

Proposed by: Chuck Lauss Seconded by: Jerry Mitchell

Discussion: None Carried: Unanimously

Adjournment at 5:15 pm.

http://www.peoriacounty.org/download?path=%2Fcountyboard%2FCommittee_Agenda_and_Minutes%2F2017%2FAugust%2F28+-+Public+Safety+and+Justice%2FPublic+Safety+and+Justice+Agenda+8-28-17.pdf