Peoria Standard

Village of Mackinaw President and Board of Trustees met Sept. 25.

Here is the minutes provided by the Board:

I. PLEDGE OF ALLEGIANCE

II. ROLL CALL:

Present: President Craig Friend and Trustees Carolyn Elmore, Candy Haynes, Kraig Kamp, Mark Morman, Jerry Peterson, and Josh Schmidgall

Absent: none

Also Present: Clerk/Collector Lisa Spencer, Public Safety Director Robert Davies, Police Chief Jack Nieukirk, Public Works Manager Mike Schopp, Dr. Scott Dearman, Bruce Brown, Josh Mathis, Ted Laidig, Robin Ficke, Randy & Amy Payne, Pam Gardner, Mark Litwiller, and Kevin McLaughlin

II. CONSENT AGENDA: The consent agenda consists of approving the September 11, 2017 regular meeting minutes, public works department report, recurring disbursements, and Treasurer’s financial reports.

Trustee Peterson moved, seconded by Trustee Haynes to approve above listed consent agenda items. On a roll call, the vote was:

AYES: 6 – Trustees Elmore, Kamp, Morman, Peterson, and Schmidgall

NAYS: 0

ABSENT: 0

There being six affirmative votes, the motion carried.

III. PUBLIC COMMENT:

Mark Litwiller requesting north/south alley vacation along 306 E. Franklin St. –

Mark Litwiller of 306 E. Franklin St. came before the Board to request vacating the north/south alley along his property. Attorney Mark McGrath explained the process and let him and his neighbor Kevin McLaughlin know that determining property lines is the responsibility of the home owner and not the Village. Once the Village receives the alley vacation fee the process to vacate the alley may be started.

IV. TRUSTEES REPORT:

Village owned lots along King Dr. as potential area for Deer Creek Mackinaw

School District #701 bus garage - Dr. Scott Dearman presented to the Board a design for the sport stadium to be built in a new place area due to water retention and the ability to have the long jump and other sport options. In order to complete this design the bus garage for the district will need to be relocated. The only other land owned by the school district is across the street which would require a zoning classification change from residential to commercial. This is not a favorable option by the residents that live this area and was not recommended by the Zoning Board of Appeals. Trustee Peterson showed Dr. Dearman the Village owned lots along King R. as a potential area for the bus garage. Dearman reviewed the space with the School Board and the engineers and determined that the area is suitable for the bus garage. The Board discussed to the option of doing a transfer of property between two taxing bodies. It was the consensus of the Board that donating this property to school district would be the best for the community.

Trustee Peterson moved, seconded by Trustee Elmore to authorize McGrath Law Office to prepare the documents required to donate the Village owned property along King Dr. Tax ID # 13-13-17-407-027 to Deer Creek Mackinaw School District #701 for the purpose of a bus garage. The donation is the land only any other expenses for the development of the lot would be paid for by District #701. On a roll call, the vote was:

AYES: 6 – Trustees Elmore, Kamp, Morman, Peterson, and Schmidgall

NAYS: 0

ABSENT: 0

There being six affirmative votes, the motion carried.

V. DEPARTMENT REPORTS:

A. POLICE CHIEF AND PUBLIC SAFETY DIRECTOR’S REPORT: Police Chief

Nieukirk and Public Safety Director Davies reported on the activities of the police department. Davies gave an update on ordinance violations. Nieukirk stated that some of the department will be attending training on October 12, 2017.

Hiring of part time officer – This item was tabled until the next meeting.

B. E.S.D.A. COORDINATOR’S REPORT: E.S.D.A. Coordinator Davies reported on

the activities of the department.

C. PUBLIC WORKS MANAGER’S REPORT: Public Works Manager Mike Schopp reported on the activities of the department.

Request from 103 Park St. to install snow fencing on park property to keep leaves in the park – Thomas Sieloff of 103 Park St. has requested to install snow fencing on park property to keep leaves in the park. The Board had a discussion regarding his request.

Trustee Elmore moved, seconded by Trustee Haynes to not grant the request to install snow fencing on the park property to keep leaves in the park. On a roll call, the vote was:

AYES: 6 – Trustees Elmore, Kamp, Morman, Peterson, and Schmidgall

NAYS: 0

ABSENT: 0

There being six affirmative votes, the motion carried.

102 E. Madison St. update and possible demolition – Public Works Manager Schopp reviewed the results of the 102 E. Madison St. building inspection for asbestos. It was the recommendation of Triple A Asbestos Services Inc. that the building may be demolished as is. Wayne Litwiller has given a quote to demolish the building at a cost of $10,435.00.

Trustee Elmore moved, seconded by Trustee Haynes to authorize Wayne Litwiller to demolish the building at 102 E. Madison St. at a cost of $10,435.00. The public works department will remove the items left in it from the former owner prior to demolition.

On a roll call, the vote was:

AYES: 6 – Trustees Elmore, Kamp, Morman, Peterson, and Schmidgall

NAYS: 0

ABSENT: 0

There being six affirmative votes, the motion carried.

D. TREASURER’S REPORT:

Non-recurring disbursements - Trustee Elmore moved, seconded by Trustee Morman to approve the non-recurring disbursements. On a roll call, the vote was:

AYES: 6 – Trustees Elmore, Kamp, Morman, Peterson, and Schmidgall

NAYS: 0

ABSENT: 0

There being six affirmative votes, the motion carried.

VI. VILLAGE PRESIDENT’S REPORT:

Presidential proclamation to set 2017 trick or treat hours – President Friend proclaimed that 2017 trick or treat hours for the Village of Mackinaw will be Tuesday, October 31, 2017 from 4:00 p.m. to 8:00 p.m.

VII. LOCAL LIQUOR COMMISSONER’S REPORT: none

VIII. VILLAGE TRUSTEE’S REPORT (continued):

Request for no parking along Orchard St. – Trustee Kraig Kamp stated that he has residents request to him that Orchard St. from primary school to Rt. 9 be made no parking on both sides. This has been discussed before and the Board decided against it due to the funeral home. The Board asked McGrath to research to see if parking for funerals only is permissible. This item was then tabled until the next meeting.

201 Leopold St. regarding lot size for having livestock with the Village limits – The Board discussed the number of horses at 201 Leopold St. and whether or not the lot size is large enough to for the number being housed on the property. As per Tazewell County’s website the property has multiple tax ID numbers but McGrath asked that the Board review the plat map submitted when the property was annexed into the Village to see if the lots were combined at that time. As per Village Code a tract of property that contains 1.5 acres but less than 3.14 acres all in one contiguous tract of property may have no more than two head of horses kept on the property. If the property contains

3.14 acres or more all in one contiguous tract of property, then no more than four head of horses may be kept on the property. This item was tabled to allow time to find out the lot size that was submitted on the annexation agreement.

Addition of community basketball courts – This item was tabled until the next meeting.

Business District Tax – This item was tabled until the next meeting.

Brock Lake – This item was tabled until the next meeting.

IX. VILLAGE ATTORNEY’S REPORT:

Community Center lease agreements – This item was tabled until the next meeting.

X. NEW BUSINESS: none

XI. ADJOURNMENT @ 8:35 P.M.: There being no further business to come before the Board Trustee Elmore moved, seconded by Trustee Haynes to adjourn. motion carried.

http://www.mackinawillinois.org/Minutes/BoardofTrustees/9-25-17%20%20MINUTES.pdf