Peoria Standard

Village of Dunlap Board of Trustees met January 10.

Here is the minutes provided by the Board:

Trustee Jack Esterdahl called the regular meeting of the Village Board of Trustees to order at 7:00p.m. Trustees present were Colleen Slane, Beau Feuchter, Sheila Taylor, Aaron Barrington and Bob Anderson. Sheila Taylor made a motion to appoint Jack Esterdahl as President of the Board Pro Tem until Jack Fennell returns. Colleen Slane seconded the motion. Roll call vote- all approved. Motion carried. Sheila Taylor made a motion to accept the minutes from the December 13, 2017 regular meeting. Aaron Barrington seconded the motion. Roll call vote- all approved. Motion carried.

Individual Communications:

Jack Esterdahl opened the individual communication portion of the meeting to the audience. Jay D. Smith and Ellen Smith of Birch Street addressed the board regarding the financial hardship that his mother is encountering due to the imposed waste management fees. She has no need for garbage pickup, as she only produces a small grocery bag of waste each month and her family takes it away for her. She is on a fixed income and $18.77 is a lot for her to pay on a monthly basis. Jack Esterdahl pointed out that the PDC contract is an “all or nothing” deal. It is good for the environment as everyone is automatically enrolled in the recycling program at no extra cost. However, the board does sympathize with her situation. Bob Anderson added that the positives far outweigh the negatives. Jack Esterdahl added that the matter will be looked into further and thanked the Smiths for coming and expressing their issues.

At 7:10 p.m., Aaron Barrington made a motion to enter closed session to review the closed session minutes. Bob Anderson seconded the motion. Roll call vote- all approved. Motion carried.

At 7:12 p.m., Bob Anderson made a motion to re-enter open session. Beau Feuchter seconded the motion. Roll call vote- all approved. Motion carried. Sheila Taylor made a motion to accept the closed session minutes from the December 13, 2017. Colleen Slane seconded the motion. Roll call vote- all approved. Motion carried.

Bills:

The bills were reviewed as follows:

Ameren Illinois 1,593.64

Better Banks 2,185.13

C & H Repair & Supply Co. 184.50

Contech Engineered Solutions, LLC 190.00

Core & Main LP 340.28

Dick Johnson Farm Enterprises 300.00

EB Buildings & Lumber Co. 12.78

Farnsworth Group Inc. 21,075.00

Frontier 201.33

German-Bliss Equipment Inc. 695.50

Health Care Service Corporation 4,275.80

Illinois American Water 11,709.91

Kickapoo Sand & Gravel Inc. 18.75

Mediacom 54.99

Menard's 58.03

Miller, Hall & Triggs 3,173.60

Mohr & Kerr Engineering & Land Surveying 4,821.00

Office Depot 401.12

PDC Laboratories Lab 146.00

Peoria County Sheriff 1,672.09

Petty Cash 117.77

Physician Mutual 277.60

Power Net Global 17.25

Pro Automotive Inc. 480.73

Stellar Systems Inc. 482.50

Tractor Supply Company 86.95

Verizon Wireless 135.64

Wieland's Lawn Mower Hospital Inc. 95.24

Wigand Disposal 91.10

Christina R Dean 450.00

Dale E. Bishop 6,186.60

Dwight D. Johnson 810.00

Jason D. McGinnis 2,553.00

John G. Fennell, Jr. 440.00

Marcus J. Loser 4,049.07

Miranda S. Donahoo-Simpson 756.00

Tracy N Korger 450.00

EFPTS 4,174.32

IDOR 728.43

IMRF 2,273.79

IDES 37.66

State Disbursement Unit 1,911.50

A motion was made by Colleen Slane to pay the bills as presented. Aaron Barrington seconded the motion. Roll call vote- all approved. Motion carried.

Treasurer’s Report:

Dwight Johnson reported a normal month of spending, and on budget. A motion was made by Aaron Barrington to accept the treasurer’s report, and Sheila Taylor seconded the motion. Roll call vote- all approved. Motion carried.

Dale Bishop’s Report:

Water and sewer operations are normal. Culverts at the lagoons have been redone. No problems with freezing. There were 18 water shutoff notices sent out. Colleen Slane asked if the notices were sent out to the usual customers, and Mr. Bishop answered yes. Discussion followed regarding what can be done to encourage customers to pay their water bill on time. Raising the minimum for shutoff may help. The chlorine to bleach switch at the water tower needed engineering due to an EPA requirement. Paperwork has been turned in, awaiting approval. The pipes have burst on the old chlorinator, and it will be down for some time. All of the road salt supply has been used and more was delivered today. One of the trucks broke down during plowing, but has been repaired and is back in service. Sheila Taylor complimented Mr. Bishop and Mr. Loser for their excellent work in keeping the village streets cleared of snow, salted, and safe for residents. Buskirk Tree Service chipped out the stumps of downed trees before the bad weather set in. Village staff has heard some complaints regarding the new waste management contract, but most people are happy. Communication has been the biggest issue.

Committee Reports:

Colleen Slane- Police reports were reviewed. The annual community wide garage sale will take place on May 5th. Dunlap Days will take place August 23rd-25th.

Aaron Barrington- In the event that the village acquires more land for North Park, it would be nice to add more handicap accessible parking, and a dog park. Jack Esterdahl added that maybe the U of I group could look into those additions. Sheila Taylor added that she has seen a few negative comments regarding the pea gravel in Copperfield Park.

Sheila Taylor- As Ethics Officer, she will be taking any sexual harassment complaints. All employees and trustees will sign a compliance form no later than the middle of February. Letters will be sent out to prospective property owners for possible annexation.

Dwight Johnson- The census paperwork for 2020 has been sent out. Cemetery meeting was yesterday. CD’s have been renewed. There are several tombstones that have fallen and in need of repair. Families re responsible, but most are gone from the area.

Bob Anderson- The Zoning Board was supposed to meet last week, but postponed until tonight due to weather.

Sheila Taylor made a motion to approve Ordinance 18-01, An Ordinance Adopting a Sexual Harassment Policy for the Village of Dunlap. Aaron Barrington seconded the motion. Roll call vote- all approved. Motion carried. Jack Esterdahl opened the discussion of honoring the Dunlap High School athletic and scholastic teams. The board will make a presentation to the student body during homeroom on a date to be determined. Tracy Korger suggested March 23rd, as the date is 323, the same number as the district identifier. The board agreed. Colleen Slane will contact the Business Association, and Tracy Korger will contact other local businesses to see if they are willing to offer any discounts or specials for any student with a valid Dunlap High School ID for 323Days. More details to come. The road signs honoring Emma Theobold have been ordered. Colleen Slane made a motion to adjourn, and Aaron Barrington seconded the motion.

Roll call vote- all approved. Motion carried.

Meeting adjourned at 7:51 p.m.

http://www.villageofdunlap-il.gov/uploads/1/1/4/9/11491640/2018-01.pdf