Peoria Standard

Village of Germantown Hills Board of Trustees met April 19.

Here is the minutes provided by the Board:

1. Call to Order/Roll Call/Pledge of Allegiance- Mike Hinrichsen, Village President, called the meeting to order at 6:00 p.m.

Everyone stood and said the Pledge of Allegiance. Mike Hinrichsen stated that he would like to do a moment of silence for those serving our Country both near and afar.

Also, in attendance:

Bill Streeter and Chuck Urban, Village Attorney‘s

Rich Brecklin, Superintendent of Public Works

Scott DeSplinter, Village Engineer

2. Minutes Approval-

a. March 15, 2018 Village Board Meeting- A motion was made by Jim O’Laughlin to approve the March 15, 2018 Village board meeting minutes. The motion was seconded by Marty Clinch. Motion passed #1.

3. Public Comments on Any Action Item on the Agenda-Cub Scout Troop 165 were in attendance to ask if the board would approve them constructing a gaga pit at J.R. White Park. They would provide the building materials and labor if the Village would supply the removal of the grass and ground cover for the pit. The boys explained why they want to build the pit. Rich Brecklin met with the troop leader and doesn’t see a problem with the improvement in the park. The potential ground covers were discussed.

4. Public Comments on Any Non-Action Items-Denny Couri was in attendance to discuss an upcoming event at Kouri’s. He stated next Friday MATBO is having their annual event at Kouri’s. He apologized that he was out of town and wasn’t able to get it on the agenda for prior approval. They are interested in extending the outdoor patio area as they have done in the past. The board was in consensus and the motion will be ratified at the next meeting.

Ellen Krasin was in attendance to update the board on the Odyssey of the Minds program and ask for assistance with the kids going to the world competition. She noted they are working to be more self-sustaining moving forward. Todd Rice noted he would like to support the kids from our community.

Bill Streeter explained that agenda items need to be submitted to the Village Hall 48 hours prior to the board meeting in order to be considered for action.

Mike Hinrichsen recognized the value in helping out but also the need for the board to be cautious in setting a precedent.

The board was in consensus to approve assisting with two students going to the competition and will ratify this at the next meeting.

5. Current Agenda Items

a. Approval of a park improvement at J.R. White Park

A motion was made by Jim O’Laughlin to approve the gaga pit improvement at the park with the Village supplying removal of the grass and the ground cover. The motion was seconded by Marty Clinch. Motion passed #2.

b. Approval of the 3rd Amendment Garbage Agreement

The street committee had recommended approval of the 3rd Amendment to the garbage agreement. Todd Rice explained the extension doesn’t take anything away and has two positive additions. They will be adding access to the E-waste facilities and they will provide one Community Cleanup day. Mike noted the contract is effective immediately.

A motion was made by Amy Pace to approve the 3rd Amendment Garbage Agreement. The motion was seconded by Jim O’Laughlin. Motion passed #3.

c. Approval of the Woodford County Police Contract Agreement

The police committee recommended approval of the Police Contract Agreement.

A motion was made by Amy Pace to approve the Woodford County Police Contract Agreement. The motion was seconded by Todd Rice. Motion passed #4.

d. Discussion and approval of an Ordinance amending the Germantown Hills Village Code, Village of Germantown Hills, Illinois regarding sign regulations

Bill Streeter explained the proposed amendment fixes the issue so that real estate directional signs and political signs are treated the same.

A motion was made by Todd Rice to approve Ordinance #801 An Ordinance amending the Germantown Hills Village Code, Village of Germantown Hills, Illinois regarding sign regulations. The motion was seconded by Jim O’Laughlin. Motion passed #5.

e. Approval on the hiring of a summer employee

Rich Brecklin reported our summer employee from last year is coming back again this year.

A motion was made by Julia Miller to approve the hiring of a summer employee at $12.00 an hour. The motion was seconded by Amy Pace. Motion passed #6.

f. Discussion on the possibility of purchasing property in Germantown Hills

Ann Sasso discussed the property across from the police station. She noted there has been some interest in the property but so far nothing has worked out. She asked if the board would want to consider making an offer on the property.

Todd Rice indicated he would be comfortable with Ann Sasso and Mike Hinrichsen discussing a potential price for the property and bring it back to the board.

g. Approval of An Ordinance authorizing the sale of equipment no longer necessary or useful to the Village of Germantown Hills

Rich Brecklin stated he has a White tractor no longer in use. The street committee had recommended getting rid of it.

A motion was made by Jim O’Laughlin to pass Ordinance #802 an Ordinance authorizing the sale of equipment no longer necessary or useful to the Village of Germantown Hills. The motion was seconded by Amy Pace. Motion passed #7.

h. Approval of contractor’s application for payment for the WWTP #1 Peak Flow Control Phase 1

Scott DeSplinter gave the update on WWTP #1 Peak Flow control phase 1.

A motion was made by Brian Wysocki to approve the contractor’s application for payment in the amount of $302,575.05 for the WWTP #1 Peak Flow Control Phase 1. The motion was seconded by Jim O’Laughlin. Motion passed #8.

i. Approval on vehicle purchases

Rich Brecklin explained the proposed vehicle purchase. The street committee had made a recommendation.

A motion was made by Jim O’Laughlin to approve the two vehicle purchases utilizing the state bid contracts. The motion was seconded by Todd Rice. Motion passed #9.

j. Approval of the Resolution of Maintenance for the 2018 MFT Program

A motion was made by Amy Pace to approve the Resolution of Maintenance for the 2018 MFT Program. The motion was seconded Todd Rice. Motion passed #10.

k. Update on the Holland Road Right Turn Lane

Rich Brecklin discussed the need for the right turn lane and reported the Village will be accepting bids in May for the project.

l. Approval on the employee compensation for FY 18-19

Julia Miller reported the personnel committee had made a recommendation on the employee compensation based on the annual reviews. Julia Miller explained the review forms and process and noted the forms are used in the conversations with the employees

Mike Hinrichsen had put some information together that was distributed. The purpose he noted was to show where we are today along with some historical information. The information shows direct and indirect costs.

Amy Pace stated she appreciates the employees but we need to be fiscally responsible

Todd Rice discussed looking at putting together some goals for the year and add this to the review process.

Ann Sasso noted goals could be added to the form and indicated there’s a lot more conversation with the employee’s than what is on the form.

A motion was made by Todd Rice to approve the employee compensation for FY 18-19 of a $1.00 per hour for all employees. The motion was seconded by Jim O’Laughlin. Motion passed #11.

6. Ongoing Agenda Items

a. Discussion and approval of a lease agreement for the cable tower property- Nothing new to report.

7. Presentation of Bills

a. General-A motion was made by Jim O’Laughlin to approve the general bills. The motion was seconded by Brian Wysocki. Motion passed #12.

b. Sewer-A motion was made by Todd Rice to approve the sewer bills. The motion was seconded by Marty Clinch. Motion passed #13.

c. Audit-None

d. MFT-None

8. Reports of Standing Committees

a. Finance-Amy Pace noted the budget will be approved at the next meeting.

b. Streets/Equipment-Todd Rice had nothing new to report.

c. Personnel-Julia Miller had nothing new to report.

d. Police-Marty Clinch asked for the warning and tickets be separated on the reports.

e. Parks- Julia Miller had nothing new to report.

f. Sewer-Brian Wysocki had nothing new to report.

g. Storm Water-Jim O'Laughlin noted we will need to have a meeting to look at the erosion ordinance.

h. Economic Development Council-Marty Clinch reported there was a press conference at the Grille on their solar system. There are a lot of incentives that can help people cut costs.

Ann Sasso stated the Planning Commission is looking at a solar and screening ordinance. Ann reported the EDC is looking into banner ideas and the Invest in Illinois program changed their requirements to allow for more banks to meet the requirements. Ann attended an ICSC event on retail developments and site selectors. Many of the developments they discussed are using mixed uses that we might want to look at in the future.

9. Reports of Special Committees-None

10. Reports of Officers

a. Zoning Officer/Village Clerk/Village Administrator-Ann Sasso reported: There was a Germantown Hills-Metamora trail meeting to get the planning process started. The Metamora-Germantown Hills Rotary planted 10 trees at the library as a recommended project by the District Governor. Ann reviewed the communication calendar with the board.

c. Superintendent of Public Works-Rich Brecklin stated he is working on making sure the new subdivision is following all requirements with the tests and backfilling.

Rich attended the PPUATS meeting where they discussed the GIS for the sewer lines.

Rich informed the board on the new subdivision that the contractor was putting in the laterals without an inspector and testing. They ended up digging them all up and re backfill and test.

Rich noted the EPA approved the Village sewer permit for Phase 2. We have had to issue two fees for grinder abuse. Rich noted the modem was changed out at the plant.

d. Village Attorney-Bill Streeter had nothing new to report.

e. Village President-Mike Hinrichsen sated he has heard the official IDOT announcement on the ITEP grant is scheduled for May 10th.

Mike Hinrichsen and Marty Clinch met with a CEFCU representative to let her know what the Village is doing. CEFCU wants the Village to have the funding in place before there can be an agreement on the land. The Village will need to look at funding opportunities.

11. Communications to the Board-None

12. Adjournment-A motion was made by Amy Pace to adjourn the meeting at 8:20 p.m. The motion was seconded by Brian Wysocki. Motion passed #14.

http://germantownhillsillinois.org/media/04-19-18-Village-Board-Meeting-Minutes.pdf