Peoria Standard

City of Chillicothe Public Works Committee met May 9.

Here is the minutes provided by the Committee:

The Public Works Committee met on May 9, 2018, at 4:30 p.m. in the Council Chambers at City Hall.

Present: Chairman Gould, Alderman Sharp, Mayor White, Superintendent of Public Works Office Manager Passage, City Engineer Coulter

Absent: Alderman Hughes

Chairman Gould called the meeting to order.

Budget Review:

Office Manager Passage explained that we are starting a new Fiscal Year and the first public works meeting each month the topic budget review will be on the agenda. This will give the committee the opportunity to discuss any budget issues or concerns they may have and help with understanding the budget.

Boat Dock Ramp:

Superintendent Sutherland advised the committee that the public works department was burning the river waste and a piece of the waste got under the boat dock ramp and damaged the ramp. The cost for Meister Shane to repair the ramp would be approximately $2,800.00. A discussion was held regarding the cost of a new ramp. The consensus of the committee was to list the boat dock repair as an agenda item for the May 14, 2018 council meeting and have Superintendent Sutherland get with the engineer to determine whether it will be a repair or purchase a new ramp.

VAC Truck Tank:

Superintendent Sutherland advised the committee that the water tank on the vactor truck needs replaced. The cost to purchase a new tank from Coe Equipment is $2,800.00. The consensus of the committee was to present the request to purchase a new tank for the vactor truck to the City council at the May 14, 2018 council meeting.

PDC Laboratory Inc. Water Testing Fees:

Superintendent Sutherland presented a Laboratory Profession Services Agreement to the committee. This is for Drinking Water Monitoring that is required by the I.E.P.A. from July 1, 2018 thru June 30, 2019. The cost for the year will be $8,588.50. The Mayor will need to sign the agreement. The consensus of the committee was to seek approval at the May 14, 2018 council meeting.

Sidewalk Program:

Office Manager Passage advised the committee that the Sidewalk Program is in the Budget for $22,000.00 and it is time to review to see if you want any changes and open the program. Last year the City’s cost was 80% of existing sidewalk up to $1,000.00 and 80% of new sidewalk up to $1,000.00. Superintendent Sutherland is to verify that all the sidewalk contractors listed are still going to participate in the program. A discussion ensued, and the consensus of the committee was to run the program the same as last year and present to council to open the program.

Alderman Sharp stated that Tom Harms with the Veterans Memorial had asked if the city would participate in the cost of putting sidewalk around the memorial on Santa Fe Avenue.

Tom Harms addressed the committee. He presented a drawing showing where the proposed sidewalk would be on the property. He stated that the projected cost would be $4,000.00. He asked if they would qualify for the sidewalk program. After reviewing the drawing, City Engineer Coulter recommended that the sidewalk to the North of Chestnut be extended to Santa Fe a few feet and then cross over Chestnut to allow people to cross in front of a vehicle that would be stopped on Chestnut. Mr. Harms stated that he would get a new cost estimate with the above change. A discussion was held regarding their participation in the sidewalk program. The consensus of the committee was that they do qualify for the program, however; there is a $1,000.00 limit. The committee requested Mr. Harms to approach Pearce Community Center to see if they would pay to put the sidewalk in on their property. The committee also suggested that Mr. Harms ask for a donation from the city to help fund the project. This will come back to committee after Mr. Harms obtains additional information.

Chairman Gould stated that since there was a person in the audience that would like to address the committee we would take public comments at this time.

Public Comment:

Office Manager Passage stated that Ms. Baggott was in the audience. Ms. Baggott stated that she had a high usage on her water bill and was there seeking a waiver.

Office Manager Passage stated that Superintendent Sutherland had investigated and found that there was a leak in the outside hose bib, therefore; the water did not go through the system. Office Manager Passage stated there were two months of high usage and based on the policy the amount to be waived was $35.48 for the first month and $13.09 for the second month.

A discussion was held regarding whether to waive both months. Office Manager Passage stated that she had a copy of the receipt from the plumber that stated they replaced sillcock on back of house. Also ran new line to sillcock. Found toilet flapper to be leaking replaced it also. Chairman Gould stated that he felt both months should be waived. The consensus of the committee was to waive the total of $48.57.

Project Update:

Engineer Coulter presented map showing dates of when the streets were last maintained and a map showing the streets that he recommends for the overlay program, which are Bradley Ave. between Cloverdale and Sycamore, William Dr, Donald and Stanley off of David Avenue. Engineer Coulter stated to do more than these areas it may require the city to bring the priority one Road & Bridge project street maintenance forward. He stated that a MFT resolution would be brought to the city council for approval. A discussion was held regarding the streets. Superintendent Sutherland asked for the engineer to look at Beech St. between Bradley and Hushaw. Alderman Sharp asked the engineer to look at an area at Moffitt and Sixth. He explained that there was a dip that may be a good area for spray patching. The consensus of the committee was to bring the MFT Resolution to the City council on May 14, 2018 for approval.

Old Business:

Nothing to report

Summary:

Council Agenda Items-

Boat Dock Ramp

Vactor Truck Tank

PDC Laboratory Inc. Water Testing Fees

Sidewalk Program

MFT Resolution – Overlay, Crack Seal, Spray Patching Programs

Chairman:

Action The Mayor explained that this is on the agenda so should the chairman need to advise the alderman of something from the meeting it will be noted.

There being no further business the meeting adjourned at 5:32 p.m.

http://www.cityofchillicotheil.com/050918.pdf