Alpha Park Public Library Board met July 16.
Here is the minutes provided by the Board:
1. CALLTOORDER
The regular meeting of the Alpha Park Public Library District Board of Trustees was called to order at 7:01 p.m. Monday, July 16, 2018, in second floor meeting room #3, President Kyle presiding.
Members Present: Mary Ann Gottlieb, Jennifer Hattermann, Shondra Johnson, Crystal Kyle, Sandy Lingenfelter, Tamara Ruth and Tom Stagg.
Members Absent: None
Staff Present: John Richmond and Patti Borland.
Public Present: Heidi Rhea (who is teaching an online class this summer for the U. of IL library/information science program, and wanted to observe a board meeting).
2. PUBLIC AND AUDIENCE COMMENTS
3. FORMATION AND ACCEPTANCE OF CONSENT AGENDA
President Kyle presented items #4 (Minutes), #5 (Financial Report), 11A (Lost, Damaged, and Overdue Materials Policy), #11B (Budget and Financial Practices Policy), and #12A (Release Closed Minutes for 3/20/17, 5/15/17, and 6/19/17) for the consent agenda.
Trustee Johnson made a motion to accept the items in the consent agenda; seconded by Trustee Stagg.
The motion passed by unanimous roll call (account financials) vote.
4. MINUTES
RESOLVED, THAT THE MINUTES OF THE MAY 21, 2018, REGULAR MEETING, AND THE NOTES OF THE JUNE 18, 2018, CONVERSATION (ACCOUNT NO QUORUM) BE ADOPTED.
Passed under the consent agenda.
5. FINANCIAL
RESOLVED, THAT THE FINANCIAL REPORT FOR APRIL BE ACCEPTED AND THAT EXPENSES FOR MAY IN THE AMOUNT OF $101,869.01, AND THE EXPENSES FOR JUNE IN THE AMOUNT OF $101,107.35, BE ACCEPTED.
This passed under the consent agenda.
6. PRESIDENT’S COMMENTS
7. COMMITTEE REPORTS
A. Finance Committee
Trustee Lingenfelter handed out 2 examples for the B&A and levy, after having consulted with our attorney, Phil Lenzini. This will be brought to the finance committee for further discussion.
B. Building & Grounds Committee
1. Bid for the lighting.
A motion was made by Trustee Johnson to accept CIES’s bid in the amount of $25,962 to replace the current fixtures in the 1985 building with LED. Seconded by Trustee Gottlieb.
The motion passed by unanimous roll call vote. The bid came in below what was expected.
2. Bid for Painting.
A motion was made by Trustee Ruth to accept Mid-Illinois Companies’ bid in the amount of $37,700 for painting the interior, and seconded by Trustee Lingenfelter.
The motion passed by unanimous roll call vote. The bid came in below what was expected.
C. Marketing
A meeting will be set.
D. Safety Committee
No meeting was held.
8. LEGISLATIVE NEWS None
9. DIRECTOR’S REPORT
Financial Overview: If Director Richmond has read the LIMRiCC board minutes correctly, health insurance costs may be up by 4% in 2019. This is low, in today’s market. LIMRiCC’s annual meeting is in September; the Director will attend. Phil Lenzini came to APL to review the Budget & Appropriations Ordinance with Patti, Treasurer Sandy Lingenfelter, and Director Richmond, exploring the possibility of a one-time-only levy increase, requiring a Truth in Taxation notice. Patti has sent the notice to the papers about the B&A hearing in August.
1. Sara reports that total attendance at Youth Services—including teens—programs in FY 2017-2018 was 10,189. This is a “first.” Sara is delighted.
Sara has reached out to pre-schools and other groups this summer. Coordination of events was challenging, but it all came together. Responses from children and pre- school staff were gratifying.
2. Danielle put the drive-up book/video drop survey on Facebook, and received many (50- plus) responses.
3. Work on the patio has proceeded nicely. The sign naming the footpath is up. Staff has seen many people inspecting the patio. There is ongoing interest in buying bricks; the Friends will hold a sale closer to Christmas.
4. The Budget & Financial Practices Policy is amended to show that APL aspires to budget at least 12% of the General Fund budget for materials, but recognizes that that may not always be possible.
5. The policy concerning lost and damaged items has been clarified in the place requested, by inserting words from Circulation’s procedures/policies.
6. Mildred Deitrick’s daughters asked what we might do with the $1,915 given in Mildred’s memory. It has been suggested that APL buy a new tree to replace the dead one at the far north end of the parkway area, between Airport Road and the north parking lot. Nothing has been planned, though. It was suggested that, along with a new tree, the library provide new benches for the front of the library. No decision re: honoring Mildred has been made.
7. APL’s old strategic plan—which some may not have seen—is included in the July packet.
10. COMMUNICATIONS
None
11. UNFINISHED BUSINESS
A. Lost, Damaged, and Overdue Materials Policy #618-6
This was passed under the consent agenda. B. Budget and Financial Practices Policy #618-7
This was passed under the consent agenda.
12. NEW BUSINESS
A. Approval to release closed meeting minutes for 3/20/17, 5/15/17, and 6/19/17.
This was passed under the consent agenda.
13. Closed Session for discussion, per 5 ILCS (Open Meeting Act) 120/2(c)2), of salary schedules for one or more classes of employees.
A motion to enter closed session at 7:47p.m. was made by Trustee Ruth and seconded by Trustee Gottlieb.
A motion to return from closed session at 9:02 p.m. was made by Trustee Gottlieb and seconded by Trustee Johnson.
Action resulting from the closed meeting:
Trustee Gottlieb moved to rehire Director Richmond for FY18-19, which was seconded by Trustee Lingenfelter.
Trustee Ruth made a motion to give a 2% increase the Director’s total salary, contingent on his most recent contract and review of the library insurance policy, with review of the contract policy by September 30, 2018. Seconded by Trustee Stagg.
Motions passed unanimously.
14. COMMENDATIONS
Trustee Johnson gave praise to Sara Bell for the attitude toward continuous improvement in the Summer Reading Program and in communicating via the calendar what program is coming, and when. There was general agreement that each year’s Summer Reading materials have gotten better and better. Comments also were made about the large attendance at two of the big programs.
Trustee Ruth thanked the Friends of the Library for the patio on the west side of the library.
The Director commended Sara for the success in youth and teen programming – 10,189 people for FY 2018 programs,
Trustee Lingenfelter thanked the Director and Patti for meeting with our attorney, Phil Lenzini, to discuss the B&A and the levy.
15. ADJOURNMENT
There being no other business, the meeting was adjourned at 9:08 p.m.
http://www.alphapark.org/images/Board/minutes7-16-18.pdf
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