Peoria Standard

Woodford County Board of Trustees met May 21.

Here is the minutes provided by the board:

Board met and was called to order by Chairman John Krug.

Chairman Krug began the meeting by leading all present in the Pledge of Allegiance.

Roll call by the Clerk. Present: Emily Barker, Russell Cotton, Joshua Davis, Justin Faulk, Richard Hill, Bryant Kempf, John Krug, Barry Logan, Charles Nagel, Blake Parsons, Andy Rokey, Jason Spence, Dan Steffen and Donald Tolan. Absent: Randy Roethler, unexcused. Also present was County Clerk Dawn Kupfer.

Board announced in session by the Chairman.

Clerk Kupfer presented and read the Certificate of Giving Notice for this meeting.

Mr. Nagel moved the Certificate be approved as read, which motion was seconded by Mr. Spence and was unanimously carried.

Clerk Kupfer submitted the minutes of the April 15, 2019 regular session County Board meeting for additions, corrections and approval.

Mr. Faulk moved to approve the minutes of the April 15, 2019 regular session County Board meeting, which motion was seconded by Mr. Cotton which unanimously carried.

Chairman Krug called for public input as listed from the sign-in sheet.

Ms. Dawn Cook, the President of the Illinois Emergency Services Management Association for the State of Illinois presented Kent McCanless with an award for EMA Director of the year. Mr. McCanless is the first full-time EMA Director in Woodford County, working with approximately 40 volunteer members. He has been very active with the Care Tracking Service which works with Alzheimer’s patients. Mr. McCanless also works with the area schools, nursing homes and various community groups to develop evacuation plans. Woodford County is very fortunate to have Mr. McCanless as our EMA Director.

Chairman Krug called for any additional public input and there was none. He announced the end of public input.

The Consent Agenda was presented and clarified for the reporting of these minutes.

Mr. Parsons moved to pull item (B) from the Petitions, Resolutions and/or Motions portion of the Consent Agenda for further discussion.

Mr. Spence moved to pull item (D) from the Petitions, Resolutions and/or Motions portion of the Consent Agenda for further discussion.

Mr. Hill moved to pull item (P) from the Petitions, Resolutions and/or Motions portion of the Consent Agenda for further discussion.

Mr. Logan moved to approve the remainder of the Consent Agenda, which was seconded by Mr. Steffen and unanimously carried. Chairman Krug called for a vote on the remaining items under Appointments, Petitions, Resolutions and/or Motions, and the motion passed.

Appointments:

A. Reappointment of Gary Hull to the Germantown Hills Fire Protection District for a 3 year term expiring April 30, 2022.

B. Reappointment of James Hinrichsen to the Board of Review for a 2 year term expiring June 1, 2021.

Petitions, Resolutions and/or Motions:

A. Ordinance 2018/19-009 #2019-09-S Clayton Township Granting a Special Use to Roanoke Farmer’s Association for a Special Use to install grain bins to expand the existing grain facility located in the Village of Benson, located in the (AG) Agriculture District, on a 3.44 acres +/- more commonly described as farm ground immediately east of the existing Roanoke Farmer’s Association, Benson, Illinois.

C. Ordinance 2018/19-011 #2019-11-Z Montgomery Township Granting a Map Amendment to John A. Gross for a map amendment from Heavy Industrial District (I-2) to Agriculture District (AG), on a 4.55 acres more commonly described as 1466 U.S. Highway 150, Goodfield, Illinois

E. Resolution 2018/19-045 to accept the material bid for culverts, Section 19-00000-04-GM.

F. Resolution 2018/19-046 to award construction contract to Otto Baum Company Inc. for County Highway 12 box culvert replacement over tributary to Richland Creek, Section 17-00168-00-DR.

G. Resolution 2018/19-047 authorizing the County Board Chairman to execute a joint funding agreement for guardrail replacement with IDOT for preliminary engineering and authorizing 10 % local match, Section 18-00170-00-SP.

H. Resolution 2018/19-048 replacement of CCTV equipment.

I. Approval of District 69 and WCSEA SRO Officer.

J. Approval of the Operating Reserve Fund Policy.

K. Approval of the Federal Grants Management Policies.

L. Approval of the Annual Peopleware Agreement with Computer Information Concepts.

M. Approval of Carr Subdivision No. 3.

N. Approval of Wiesehan Place Subdivision.

O. Approval of Minonk Wind LLC Decommissioning Report.

Mr. Parsons moved to pull Item (B) from the agenda stating this tied into Item (A) which had been approved, further stating in order to go along with the Zoning Board of Appeals, a motion can be made to approve, which was seconded by Mr. Spence. Mr. Hill asked for more information to be given to the Members of the Board. Mrs. Jording explained to the Members the ordinance had been written in the affirmative, in order to not go against the ZBA’s ruling the County Board would have to vote No, if the County was to vote Yes, they would then be going against the ZBA recommendation.

Chairman Krug called for a vote on Item (B) which unanimously failed to pass.

Mr. Spence moved to postpone Item (D) until next month’s County Board Meeting, stating he felt more needed to be looked at before a decision could be made, motion was seconded by Mr. Tolan, which passed with one nay from Mr. Kempf.

Mr. Hill moved to pull Item (P) in order to amend the name on the Release of Lien from So Brite to Grosenbach Grocery. Ms. Breyman addressed the County Board stating the Agenda and the Release had already been corrected to change the name from So Brite to Grosenbach. She had sent out an email to all of the Members. Chairman Krug called for a vote of the Item, which unanimously passed.

Chairman Krug moved on to the New Business portion of the meeting.

The first item was a presentation on the Tax Cycle which was given by Jodi Goff, Woodford County Assessor, Dawn Kupfer, Woodford County Clerk and Melissa Andrews, Woodford County Treasurer. Each of the Department Heads passed out a handout explaining what they were responsible for during the tax process, as well as how their offices worked together to complete the tax cycle.

Ms. Hillary Aggertt, Woodford County Health Department Director handed out and discussed the topic of Senate Bill 7 Legislation of Adult Use Cannabis and how it would affect the county if the bill passes.

Chairman Krug then called for the vote to approve the claims Paid in Vacation since the last meeting of the Board. Mr. Faulk moved to approve the Claims Paid in Vacation since the last meeting, which was seconded by Mr. Rokey and it unanimously carried.

Mr. Logan presented and read Resolution 2018/19-049 approving the payment of the Claims, which was seconded by Mr. Hill and unanimously carried.

Chairman Krug called for a roll call vote. County Board Members voting Aye: Donald Tolan, Emily Barker, Russell Cotton, Josh Davis, Justin Faulk, Richard Hill, Bryant Kempf, John Krug, Barry Logan, Charles Nagel, Blake Parsons, Andy Rokey, Jason Spence and Dan Steffen. County Board Members voting Nay: None. County Board Members absent: Randy Roethler, unexcused. Motion carried.

The Report of the County Treasurer on receipts and disbursement of the General Fund, current fund balances and interfund transfers for the period ending April 30, 2019 was presented. A handout regarding the Revolving Loan account as of April 30, 2019 was available. Treasurer Andrews stated she had added a column to the report to show the amount of the 30 percent discount. Treasurer Andrews also let the Members of the Board know she had mailed out letters to the four remaining businesses giving them 30 days to decide the option of taking advantage of the 30 percent discount or remaining in the program.

Mr. Kempf moved to place all of the Treasurer’s reports on file, which motion was seconded by Mr. Hill and was unanimously carried.

The report for the Office of the County Board dated April 16, 2019 was presented. Mr. Parsons moved to place the Report on file, which motion was seconded by Mr. Davis and was unanimously carried.

The following communication will be placed on file for the regular meeting of the May 21, 2019 County Board meeting:

 Introduction to the Property Tax Cycle provided by the Woodford County Assessor.

 County Clerk’s Tax Cycle/Timetable provided by the Woodford County Clerk.

 Tax Billing, Collection and Distribution provided by the Woodford County Treasurer.

 American Legal letter advising on the shipping of the Woodford County Code of Ordinance Book, along with a sample of an Adopting Ordinance form (both are included for your viewing).

 Core updated Local Pipeline Safety Materials.

 Mediacom Annual Customer Service Report dated April 29, 2019.

 Minutes of the Road and Bridge Committee meeting held April 5, 2019.

 Minutes of the County Offices Committee meeting held April 9, 2019.

 Minutes of the Finance & Economic Development Committee held April 9, 2019.

 Minutes of the Public Safety Committee held April 8, 2019.

 Minutes of Conservation, Planning and Zoning Committee meetings held April 8, 2019.

 Minutes of the County Health Care Committee meeting held February 13, 2019.

 Minutes of the Woodford County Zoning Board of Appeals meetings held March 26, 2019.

 Minutes of the Ad Hoc Committee meetings held February 5, 2019 and April 2, 2019.

Mr. Nagel moved to place all correspondence on file, which motion was seconded by Mrs. Baker and was unanimously carried.

The respective Chairmen gave the reports of each Standing Committee.

Mr. Hill, Chairman of the Road & Bridge Committee, reported they have made the necessary purchases for culverts for box culvert replacements and working with IDOT on joint funding for guardrail improvements. Mr. Hill gave an update on the shop area and how to expand storage for the Highway Department. They are continuing to look at all the possibilities, as of now there is no funding for a new building. Mr. Hill asked the County Board members to look at #9 on the May 13, 2019 Road and Bridge Committee agenda. Mr. Hill commented on the Illinois Capital Bill on the new money that will be coming in from the Motor Fuel Tax and how shocking it is how the money is divided up and where the largest portion of the funds are distributed to.

Mr. Hill also commented on the distribution of traffic fees and how disturbing that report was as well. County Engineer Moore reported on a meeting he and Chairman Krug attended with Senator Jason Barickman to discuss the Statewide Capital Plan. County Engineer Moore went into great detail pertaining to Motor Fuel Tax collected and the distribution of those revenue monies. County Engineer Moore stated he presented his needs to the Elected Officials over the last several months concerning declining revenue funds and how that directly affects the maintenance and upkeep of the roads in Woodford County. County Engineer Moore stated the #1 need on the local road system is if revenues are increased by the Statewide Capital Plan, the increase needs to be distributed using the existing MFT formulas, which has been the number 1 push to our Elected Officials. Much discussion followed with a question presented if there is a local tax on fuel. County Engineer Moore stated no, that Municipalities can have their own MFT.

Mr. Cotton, Chairman of the County Offices Committee, stated he had two things he wanted to report on tonight. Mr. Cotton reported first on the Codification Book that was handed out to each of the Departments and how it was to be placed on the County website. Mr. Cotton stated the codification book is on every ordinance that is in place right now in Woodford County. Mr. Cotton directed a question to States Attorney Minger about the changes that have occurred since the book was made, and how that is affected. States Attorney Minger stated the purpose of the codification book is to have placed on public display and it was his understanding as ordinances pass by the County Board, as a normal course of business, they will be updated at the same time.

Mr. Cotton stated Mrs. Barker is going to lead the second project on Strategic Planning. Mrs. Barker reported the committee is reviewing the County’s current comprehensive plan. Mrs. Barker stated the goal is to establish a mission and vision statement and to do some strategic planning. Mrs. Barker reported on the one that was already in place, how one was established back in 1996, and again in 2010 and 2011. Mrs. Barker stated those were geared for land use and development. Mrs. Barker reported they would like something more broad scope and would like to incorporate the department heads and their visions for what they do as well as businesses, municipalities, really branching out to develop a comprehensive plan, something to move forward so they are all working together as a team. Mrs. Barker asked, if anyone has any ideas or thoughts to send them along to them.

Mr. Nagel, reported for the Finance and Economic Development Committee. Mr. Nagel reported they discussed a new budget process that would be more efficient. Mr. Nagel stated that one of the biggest change in this process will be with dollars and percentages up front before it goes to oversite. Mr. Nagel explained the timeline of the budget process, who will be attending, and how each of the departments will present their budgeted narrative any changes and why that might have occurred. Mr. Nagel stated they had a great response to the revolving loan fund with many turning in projects, some of those not being eligible. Mr. Nagel reported they had a couple presentations, one of them from David Fever, on the matrix that will be used to determine who gets what and the timeline on when funds will be available. Mr. Nagel stated he included in the County Board Packet a couple initiatives on the GPEDC. Mr. Nagel stated that the last 3 or 4 years the GPEDC has sponsored a program called “Sparks” its career development geared for junior high students with tremendous turnout last year at the Peoria Civic Center. Mr. Nagel reported that it was brought to their attention that Tri-County membership due payments being directly paid to Tri-County will now be paid to the County Board and the County Board will pay it all at once, or however, that breaks out twice a year. Mr. Nagel stated what is happening is municipalities haven’t paid for that seat and sits vacant for a year and we end up paying the bill anyhow. Mr. Nagel stated this way they will know up front if there is a vacant seat and if they will be able to fill it.

Mr. Logan, Chairman of the Public Safety Committee, stated one of the things approved tonight was the school resource officer for Germantown Hills that had been discussed for many months. Mr. Logan stated he would like to point out to everyone if they haven’t already noticed tonight, if they heard the bell go off at 7:00 and 7:30. Mr. Logan thanked Mr. Jerry Smith for spear heading that project and contributing to it.

Mr. Parsons, Chairman of the Conservation Planning and Zoning Committee, reported they approved the Minonk Wind LLC Special Use updated Decommissioning Report which sets the new financial standards to be updated every three years. Mr. Parsons stated we haven’t had one since 2013. Mr. Parsons reported that Mr. Spence is waiting to hear back on a MOU to go along with that and will be reviewing it next month. Mr. Parsons reported the committee has started to look at permit fees for variances and special uses to address that and to balance the scale to a degree. Mr. Parsons stated they have some verbiage changes to their ordinance that they would like to make regarding special use application requirements specifically addressing “a May and a Shall” require section for the requirements of a special use. These are big projects and have people with home business type applications that don’t need drainage or all kinds of detail. Mr. Parsons reported they are still looking at the High Impact Business verbiage that the Zoning Board does not want to see go away regarding a portion of the sales tax in the county for some of these large projects like the windfarms when they buy materials in the county. Mr. Parsons stated you all are aware from emails received on the Heliports. Mr. Parsons reported they briefly discussed that and will be on their agenda for next month concerning:

 What makes a heliport legitimate

 How much will it get used

 Will there be any changes in the setback ordinance

 How to prevent issues before they happen

Mr. Parsons finished up his committee reporting on chickens in residential verbiage. Mr. Parsons stated that a lot of people are wanting to get into chickens, follow the law, and doing it right.

Chairwomen Andrews reported for the Health Insurance Committee. Chairwoman Andrews stated we partner with Tria Health and they submitted their annual report which was reviewed, how they review patients with chronic conditions, and if the patients are taking their medications like they are supposed to. Chairwoman Andrews stated that we pay a small premium every month to participate with this and the savings that has been realized has well exceeded the cost to partner with Tria. Chairwoman Andrews stated the one concern she has is that there are twelve members on their committee three of those members are County Board Members, Nine are Employees and Management, one of the three members wasn’t aware he was on the committee and the other two members work schedules conflict with the committees meeting time. Chairwoman Andrews asked Chairman Krug if he would look into finding replacements for those two members and typically from the 3 districts that could make the meetings. Chairwoman Andrews stated they have to have 7 members present for a quorum which they did have but sometimes it is a struggle.

Chairman Krug stated if there is anyone that feels driven to join the Health Insurance Committee to contact him.

Mr. Parsons reported for the Zoning Board of Appeals. Mr. Parsons reported the next ZBA hearing is on May 28th at 6:00pm in the County Board Room, there are 5 petitions, two of which are Heliports. Mr. Parsons stated, if there are any Board Members that would like to attend and observe to really get some finer detail on what’s happening it is highly encouraged if you have the opportunity to do so.

Mr. Spence, Chairman of the Ad Hoc Committee, reported the biggest issue is IT and email. Mr. Spence stated that Heart Technology is still doing a network discovery and should have more on that next month. Mr. Spence stated they are going to have more discussions about the email system. Mr. Spence indicated that one of the things the Sheriff found out is that we do not want our own email server. We need to go with somebody else like Microsoft office 365 that was suggested. Mr. Spence stated they plan to dive into that more next month and should have a recommendation real soon.

Chairman Krug reported Mr. Cotton has resigned from the Ad Hoc Committee and appreciated all the work he has done. Chairman Krug stated if they should need any additional personnel to let him know.

Chairman Krug called for Public Announcements which Mr. Cotton announced there would be a Blood Drive at the Willow Hills Church on August 28, 2019 and he encouraged everyone to attend.

Mr. Nagel moved to go into Executive Session for 5ILCS 120-2 (c) which was seconded by Mr. Spence. Chairman Krug called for a roll call vote. County Board Members voting Aye: Emily Barker, Russell Cotton, Joshua Davis, Justin Faulk, Richard Hill, Bryant Kempf, John Krug, Barry Logan, Charles Nagel, Blake Parsons, Andy Rokey, Jason Spence, Dan Steffen and Donald Tolan. County Board Members voting Nay: None. County Board Members absent: Randy Roethler, unexcused. Motion carried.

Entered into Executive Session at 7:50 PM.

Chairman Krug called for a motion to come back into regular session, no action was taken coming out of executive session.

Mr. Rokey moved to come back into regular session, which was seconded by Mr. Cotton and unanimously carried.

Mr. Logan moved to adjourn until 6:30 P.M. the third Tuesday in June, A.D. 2019 same being the 18th day of said month, which motion was seconded by Mr. Rokey and was unanimously carried.

Chairman Krug announced the Board adjourned at approximately 8:25 PM.

https://www.woodford-county.org/AgendaCenter/ViewFile/Minutes/_05212019-934