City of Havana City Council met June 4.
Here is the minutes provided by the council:
The City Council met in Regular Session in the Council Chambers. Mayor Stadsholt called the meeting to order at 7:00p.m. City Clerk Kathy Vaughn called the roll and the following Alderpersons answered to their names: Becky Chaney, Randy Bell, Portia Brown, Bob Cooper, Dan Griffin, James Stroh, and Ross McDowell Absent: Andy French
A quorum was present. The meeting was taped. The minutes were recorded by City Clerk, Kathy Vaughn.
The Pledge of Allegiance to the Flag of the United States of America was recited by all City Officials and Guests
PUBLIC COMMENT #1
DISCUSSION: None
ACTION TAKEN: None
APPROVAL OF MINUTES:
DISCUSSION: Mayor Stadsholt asked if there were any questions or corrections to the Regular Council Meeting minutes of May 21st, 2019
ACTION TAKEN: There being none, the minutes will stand as approved and submitted.
FINANCE REPORT
DISCUSSION: Mayor Stadsholt entertained a motion to accept the Finance Report as submitted. Alderperson Brown made the motion, seconded by Alderperson Cooper.
ACTION TAKEN: Mayor Stadsholt asked if there were any questions. There being none, the motion passed with the following vote: Voting Yes: Bell, Cooper, Stroh, Griffin, Chaney, Brown and McDowell. Voting No: None
CONSENT AGENDA
DISCUSSION: Mayor Stadsholt entertained a motion to accept the Consent Agenda as submitted. Alderperson Chaney made the motion, seconded by Alderperson Cooper.
ACTION TAKEN: Mayor Stadsholt asked if there were any questions. There being none, the motion passed with the following vote: Voting Yes: Bell, Cooper, Stroh, Griffin, Chaney, Brown and McDowell. Voting No: None
MAYOR'S REPORT
DISCUSSION: Mayor Stadsholt introduced Brian Colgan, from Colgan Carp Solutions. Mr. Colgan presented his business plan, which is to buy, freeze and ship local carp to Maine to be used as Lobster bait. He is looking at possible building locations in Havana. More information on this project will follow.
ACTION TAKEN: None
DISCUSSION: Mayor Stadsholt reported on the following items:
• Spoon River College is hosting a Lunch and Learn presentation on Thursday, June 13th from 11:30 - 12:30 pm. The topic is Daughters of the Steppes: The Night of Witches of WWII. The cost is $12.
• The Illinois River Valley Artists are having an Art Show on June 8th and 9th in Havana.
• The Methodist Church has started a lunch program and is looking for servers. Contact the church if interested.
• The 3rd Tuesday Coffee is June 18th, everyone is invited.
ACTION TAKEN: None
CITY CLERK'S REPORT
DISCUSSION: City Clerk, Kathy Vaughn reported the Wellness Program 10 week Education course is complete. The first weigh in is scheduled for Tuesday, June 11th and will include the Fire Department and City employees. Also a reminder, newly elected officials must complete the OMA training online within 90-days of taking office.
ACTION TAKEN: None
CITY TREASURER'S REPORT
DISCUSSION: The Annual Audit is coming up and in order for it to be completed, we are required to complete an bi-annual Actuary Report necessary for GASB 75. In previous years the city has used the company Nyhart to do the report. The cost of approximately $3000 and is a requirement for the annual audit completion.
ACTION TAKEN: None
CITY ATTORNEY'S REPORT
DISCUSSION: No report.
ACTION TAKEN: None
ECONOMIC DEVELOPMENT REPORT
DISCUSSION: City Treasurer Cole McDaniel is currently working with Opportunity Zone fund managers to get all the pipeline projects presented to investors.
ACTION TAKEN: None
PUBLIC WORKS REPORT
DISCUSSION: Public Works Director Jewel Bucy, reported on the following items:
• All the MFT streets have been designated.
• City clean up week is in progress. They are running about a half day behind.
• Yard waste up is still scheduled for Thursday, June 6th,
ACTION TAKEN: None
POLICE CHIEF'S REPORT
DISCUSSION: No Report
ACTION TAKEN: None
FIRE MARSHAL/ZONING OFFICER REPORT
DISCUSSION: Fire Marshall John Kachanuk reported on the following items:
• They have mobilized on Crescent Forge for the pre-cleanup work which entails removing trees. The big cleanup process should start up next week and run for about 4-6 weeks.
• The State Plumbing Inspector paid a visit to Havana this week and met with Kachanuk and the Health Department.
• The basic information has been sent to Central State Media to get the new website design started.
• There are about 8 properties currently on the list of properties to be mowed by the City. All should be completed by Thursday. Other 3-day notices have been issued..
• Washington IL has a good Historic Downtown Ordinance that is similar to what the Planning Committee is looking to implement for Havana. It is currently under review by the committee.
ACTION TAKEN: None
FARNSWORTH ENGINEERING GROUP REPORT
DISCUSSION: No Report
ACTION TAKEN: None
COMMITTEE REPORTS
FINANCE AND PURCHASING
DISCUSSION: The Prairie Steel property topic was tabled by Alderperson Bell.
ACTION TAKEN: None
HEALTH AND SANITATION
DISCUSSION: No Report
ACTION TAKEN: None
LICENSES, ORDINANCES AND LEGAL
DISCUSSION: Alderperson Griffin presented Ordinance 1428, Suspension or Revocation; Emergency Order; Appeal, to the table for the first reading. Any questions should be brought to the next meeting.
ACTION TAKEN: None
PERSONNEL
DISCUSSION: Alderperson McDowell made a motion to hire Julie Ishmael as the Code Enforcement Officer, Seconded by Alderperson Stroh.
ACTION TAKEN: Mayor Stadsholt asked if there were any questions or concerns. Chief Hindahl added that Julie interview very well and had obviously done her code enforcement homework. She is currently a full-time dispatcher and will keep her credentials current so she would be able to fill in if required. With here being no other comments or questions, the motion passed with the following vote: Voting Yes: Bell, Cooper, Stroh, Griffin, Chaney, Brown and McDowell. Voting No: None
PLANNING
DISCUSSION: No Report
ACTION TAKEN: None
PUBLIC PROPERTY AND ZONING
DISCUSSION: Alderperson Cooper made a motion to terminate and re-negotiate the Grain Bin lease. Seconded by Alderperson McDowell.
ACTION TAKEN: Mayor Stadsholt asked if there were any questions or concerns, there being none, the motion passed with the following vote: Voting Yes: Bell, Cooper, Stroh, Griffin, Chaney, Brown and McDowell. Voting No: None
PUBLIC SAFETY
DISCUSSION: The motion to move forward with the Feasibility Study for the Public Safety building was tabled by Alderperson Stroh.
ACTION TAKEN: None
PUBLIC WORKS
DISCUSSION: None
ACTION TAKEN: None
PUBLIC COMMENT #2
DISCUSSION: None
ACTION TAKEN: None
ADJOURNMENT
DISCUSSION: Mayor Stadsholt asked for a motion to adjourn the meeting. The motion was made by Alderperson Chaney to adjourn the meeting, seconded by Alderperson Griffin.
ACTION TAKEN: The meeting was adjourned at 7:45 pm
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