Village of Sugar Grove Village Board met Sept. 17.
Here is the minutes provided by the board:
President Michels opened the meeting at 6:00 PM and asked that Trustee Konen lead the Pledge. The roll was then called.
Present: President Michels, Trustee Lendi, Trustee Herron, Trustee Konen, and Trustee Koch (6:08)
Absent: Trustee Walter Trustee Montalto Quorum Established.
Administrator Eichelberger, Attorney Wilson, Clerk Galbreath, Public Works Director Speciale, Community Development Director Magdziarz, Public Work Director Speciale, Finance Director Anastasia, Management Analysts Murphy, Supervisor of Public Utilities Merkel and Police Chief Rollins.
APPOINTMENTS AND PRESENTATIONS
Presentation: FY2018-2019 Comprehensive Annual Financial Report (CAFR)
A representative from Lauterbach and Amen gave an overview of the Audit to the Bboard. The opinion is the highest opinion that can be received. She thanked staff for working so hard to gather information so that the Audit could be performed quickly and efficiently.
President Michels read the agenda items and the called for comments on those items on the agenda. A resident stepped forward and asked the board to not only consider sidewalks when addressing accessibility but to keep in mind the need for affordable housing for those in need that have difficulties.
Ms. Sutherland of the DAR spoke about the constitution, constitution week and thanked the Board for adopted a proclamation proclaiming constitution week.
Hearing no further comments President Michels closed this portion of the agenda.
a. Approval: Minutes of the September 3, 2019 Meeting
b. Approval: Vouchers
c. Approval: Treasurer’s Report
d. Proclamation: Declaring Constitution Week
e. Acceptance: FY2018-2019 Comprehensive Annual Financial Report(CAFR)
f. Resolution: Approving an IGA with KDOT for SGP (IL 47) & Bliss RoadIntersection Improvements - *STAR
Trustee Koch moved to Approve the Consent Agenda as presented. Trustee Herron seconded the motion. President Michels then called for a roll call vote.
Approval of the 2019 Sidewalk Program
President Michels stated that after the last meeting he spoke with Public works about the possibility of having the Sidewalk Program bid out yet this fall. He asked if the Board wanted to move this year. It was asked if the authority could be allocated to staff to approve the bid(s). The answer was yes and that projects under $25,000 do not need to be bid. Trustee Herron moved to authorize the Village Administrator to execute an agreement for the proposed 2019 Sidewalk Program, in whole or in part, with the lowest responsive and responsible proposal once they are received and reviewed in an amount not to exceed $23,000.00. Trustee Konen seconded the motion. President Michels then called for a roll call vote.
Extra-Territorial Zoning Amendment Applications – 2S976 S. Lorang & 45W110 Seavey
Community Development Director explained the notification the Village received from Kane County Development Department of two zoning map amendments (rezoning) that are located in the Village’s extraterritorial jurisdiction. The map amendments affect one tract of land located at the northwest corner of Lorang Road and Seavey Road in Kaneville Township.
The rezoning requests affect two existing residences on the property and would change the zoning classification (of the residences only) from F-District to F-1 District. One dwelling has a Lorang Road address, the other a Seavey Road address. Currently, the existing residences are non-conforming uses under the County’s zoning. The rezoning requests are intended to make the existing dwellings conforming uses. There is no change of use contemplated by the property owner and the requested zoning classifications would not permit a change of use of the property.
It was questioned what the difference is zoning is. It was answered lot size only.
The Board responded that they did not have any issues with the changes in zoning classification.
Update on Well #10 Repairs
Supervisor Merkel stated that on August 6 2019 staff received a Fire Alarm from the Settlers Ridge Treatment Plant around 11:30 am. Staff and the Fire Department responded to find heavy smoke in the electrical room. The smoke was from an Arc Flash that occurred in the Well 10 Motor Control Cabinet. The damage was confined to Well 10 equipment only, the Water Treatment Plant and Well 11 are still operational. Staff has contacted the Electrical Engineer that designed the Settlers Ridge Water Treatment Plant to investigate the cause of the Arc Flash. It was determined that the Reduced Voltage Auto Transformer motor starter failed. Given the age of the equipment the Engineer recommends updating the Controls to new solid-state motor protective relays for higher reliability.
Staff is working with the Engineer to develop specifications and bid documents for this work and also contacted Layne Christensen Company for a proposal to remove the pump and motor for inspection.
It was questioned what the typical life of a motor is. It was answered 10-12 years. The Village will save a little on the project as a motor was not available when the plant was built and Layne had found a refurbished motor that has been in use. The new motor is sitting at the plant.
Update on Mallard Point Drainage Repairs
Supervisor Merkel gave a brief background. In the Spring of 2019 it was noticed that the water levels in the monitoring wells was rising. It was thought that the extremely rainy spring was causing the levels to rise. However, as the rains stopped a decrease was not seen. The Village then starting investigate and since that time has dewatered the area and replaced approximagely 400 feet of 24” storm sewer pipe within the Mallard Point Drainage System. Staff will continue to monitor the wells and is fairly confident that as time goes on the water levels will continue to decrease. They have already decreased 10 – 20 feet.
It was asked what would indicate a successful project. Supervisor Merkel stated that staff knows that the pipe that was replaced is working as the outflow has increased at the end of the line. Staff just needs to time monitor to see the total affect. It was stated by a resident that their sump is still running about every minute. Supervisor Merkel stated again that hopefully it will decrease as the pipe continues to allow for outflow of water. It was also asked if the resident of Mallard Point would be made to fund this project and if not, where are the funds coming from. It was answered that the resident will not be directly paying for the project and that the funds are coming from the Village’s General Fund.
President Michels congratulated Finance Director Anastasia on getting the audit completed in a timely manner. He also thanked Senior Management Analysis Murphy for distributing the cannabis survey. Administrator Eichelberger stated that staff hopes to bring forward information and maps for a discussion on cannabis at the next meeting.
Trustee Konen asked how the survey was distributed. Ms. Murphy answered all those who have an email in the utility billing system were sent a link. Trustee Konen asked if the Village could put out information on to get one’s email in the system.
Trustee Konen stated she was excited to be attend her first IML conference this month. Trustee Koch stated that the director of the Chamber is retiring and will the Chamber is looking to a hire a replacement.
President Michels stated he was glad to announce that the Sugar Grove Ace Hardware one the pinnacle award again for the 5th year in a row. They have won every year since their opening.
Mr. Wolf stated that he was glad to have the opportunity after a recent illness to address the Board. He implored them to look out for the Village and the Tax payers, and other tax funded bodies in the township and to seek out a good tax base to help all.
Motion adjourn at 7:00 p.m. by Trustee Herron, second by Trustee Koch.