Peoria Standard

County of Woodford Public Safety Committee met Nov. 13.

Here is the minutes provided by the committee:

1. Call to Order. – 4:00pm

2. Roll Call: Present: Terry Pille (ch), John Delaney (vc), Don Cremeens, and Andy Rokey. Excused: Mike Hinrichsen.

3. Approval of Minutes

a. April 11, 2016 Minutes b. March 17, 2016 Minutes Motion to approve made by Delaney, seconded by Cremeens. Motion Carried

4. Approval of Executive Session Minutes

5. Public Input None

6. Appointments

a. Reappointment of Wayne Gustafson to the Carlock Fire Protection District for a 3 year term expiring April 30, 2019. 

b. Reappointment of John Schaffer to the Caterpillar Trail Public Water District for a 5 year term expiring May 1, 2021. 

c. Appointment of Michelle Wagner to the Oakridge Sanitary District to complete the unexpired 3 year term of Jim Carbaugh expiring June 1, 2016 

d. Reappointment of Michelle Wagner to the Oakridge Sanitary District for a 3 year term expiring June 1, 2019 e. Reappointment of Audrey Brown to the Oakridge Sanitary District for a 3 year term expiring June 1, 2018 

f. Reappointment of Lynette Hooper to the Oakridge Sanitary District for a 3 year term expiring June 1, 2019 g. Reappointment of Barbara Robbins to the Lowpoint Street Lighting District for a 3 year term expiring April 30, 2019 

h. Reappointment of Donald J. Reints to the Benson Fire Protection District for a 3 year term expiring May 1, 2016 

i. Reappointment of Dean Backer to the Benson Drainage District for a 3 year term expiring July 11, 2019 

j. Reappointment of Errol Peterson to the Benson Drainage District for a 3 year term expiring July 11, 2019 

k. Reappointment of Robert Johnson to the Benson Drainage District for a 3 year term expiring July 11, 2019 

l. Reappointment of William Alread to the Metamora Rural Fire Protection District for a 3 year term expiring May 1, 2019 Motion to approve appointments a through l made by Cremeens, seconded by Rokey. Motion Carried.

7. Unfinished Business

a. Ordinance requiring all bank accounts/lines of credit be opened through the Treasurer’s Office This will be removed next month, this is a request to the Department Heads to go inform the Treasurer about any new bank accounts.

b. Municipal Aggregation determination if placing on ballot The consensus of the committee was to not pursue this issue.

8. Approval of claims

a. County Clerk Motion to approve the claims made by Rokey, seconded by Cremeens. Motion Carried.

b. County Board Per Diem Motion to approve per diem claims for Rocke and Umdenstock by Rokey, seconded by Cremeens. Motion Carried.

9. New Business

a. Probation – Juvenile placement cost projection Mr. Pille discussed that there have been several placements this year, in the budget cycle the Board removed $100,000 from the line. Due to the placement load those funds will be needed. Mr. Noar discussed that this is a dynamic budget issue and could change in the future. The current projection is that they will need the additional funds. The committee discussed that this will likely continue to be a budgeting issue in the future. Mr. Noar pointed out that the county population is continuing to rise which will put a greater potential load on probation.

b. Resolution 2015/16 #058 Probation Line Item Adjustment Motion to move to full board made by Rokey, seconded by Cremeens. Motion Carried.

c. Contingency appropriations remaining Mr. Pille discussed that there is approximately $45,000 in contingency and a bill for $4,930 has been submitted to contingency.

d. Approval of Annual Peopleware Agreement between Computer Information Concepts Inc. and Woodford County regarding the County's recording system Mrs. Harms discussed that this is her annual agreement for the recording software. She asked the committee to clarify if they would like to continue to see this. The committee concurred that they could like to see the contract, it does not, need to move to the Board since the total annual expenditure is under $10,000. Motion to approve made by Rokey, seconded by Delaney. Motion Carried. Mr. Rocke will be asked to sign this contract.

e. DevNet Contract for CAMA system Mrs. Bell discussed that the contract has arrived the total cost is $88,698.80. This will be paid in 4 increments of $44,349.40 to be paid out of the general fund and two payments of $17,739.76 and one of $8,869.88 at completion, these payments will be made out of the GIS fund. Mr. Delaney identified a math error on the data entry calculation, the amount is actually based on 26,000 cards not 25,000. Mr. Cremeens expressed concerns over the ongoing cost of the maintenance of the program. Motion to move to full board for approval made by Rokey, seconded by Delaney. Motion Carried.

f. Tri-County Agreement for GIS Website update Mrs. Bell discussed that this is the GIS mapping produced by Tri-County. This is for access to the site and information. Due to the cost this does not need to go to County Board. Motion to approve made by Cremeens, seconded by Delaney. Motion Carried.

g. Expectations of Budget process this year Mr. Pille discussed that the finance committee is looking at a change to the Budget process this year. Mr. Pille discussed that the Election budget fluctuates and the Health Department is not receiving state funds so their budget is fluctuating. Mrs. Aggertt discussed that they are cutting services to stay with in the current funding. Mr. Pille asked for an explanation on how they become an accredited Health Department. Mrs., Aggertt explained the accreditation process as well as where various Grant funding come from. She expressed her concerns over continuing some of the vital services due to the budget impasse at the state level. Grant funding has also been affected and are harder to get funding through grants. Mrs. Aggertt also discussed the implementation of private immunizations, and the associated costs they must expend in order to make money of fees. She detailed that they are cutting staff and hours as funding is not received but they are still required to perform services. Mr. Pille discussed that this is a difficult budgeting issue since the Board of Health controls salaries and spending, the County Board the Budget. Mr. Delaney asked if the hospital could assist, Mrs. Aggertt explained that they do work together but cannot do much. Mr. Cremeens asked when the Health Department would be out of funds, Mrs. Aggertt stated they have approximately one year of reserves. Mrs. Aggertt discussed that they are looking at cutting the staff to 32 hours a week to cut cost.

h. Circuit Clerk Audit Update Mr. Pille asked if there was an update. Mrs. Andrews stated they had sent a contract for services, she could check with the Auditors on progress, Mr. Pille noted he would ask for an update as well.

10. Other Mrs. Harms explained that she is looking at having early voting in the County Board room to alleviate traffic in the courthouse. She will check on the cost first an update further. This would push committee meetings to the Sheriffs Conference room for October and November. 11. Executive Session 12. Adjournment Motion to Adjourn made by Cremeens at 5:03pm, seconded by Rokey. Motion carried

https://www.woodford-county.org/AgendaCenter/ViewFile/Minutes/_11132019-99