City of Delavan City Council met April 21.
Here is the minutes provided by the council:
The City of Delavan conducted a Public Hearing at 6:00 p.m. in the Delavan City Council Room, 219 Locust Street, Delavan, Illinois. Mayor Elizabeth Skinner presided. The following aldermen were in attendance electronically: Douglas Bury, Wade Fornoff, James Horath, Robert Hall, and Jeffrey Johnson. Alderman Steven Yontz was absent. Also attending electronically was City Administrator Matt Fick. Present in the council room was City Clerk Penny Bright.
The meeting notice was posted at least forty-eight hours in advance of the meeting on the window of City Hall and on the door of the City Council Room. A copy of the meeting notice is attached to and made a part of the minutes.
Mayor Skinner announced that due to technical difficulties beyond the control of the city, the meeting will not have a live feed through YouTube.
Mayor Skinner announced that the purpose of the public hearing was to receive public comments on the 2020-21 budget.
City Administrator Fick introduced the 2020-21 budget and stated that the anticipated revenues to be $720,009, and expenditures of $799,484. He also stated that the beginning fund balance will be $291,117 and ending balance of $211,643. He noted that the reserve funds will make up for the difference of expected revenue and expenditures.
City Administrator Fick made note of these items:
► In the Streets and Alleys increase was due to the sealcoating and free trimming expenses. Common Expense - $25,000 for Residential Maintenance Program for non-TIF projects and $30,000 for housing demolitions and emergency repairs. The $20,000 in building maintenance includes roof repairs for City Hall.
> Water Dept. - there is one more year of water tower loan payments.
> Water & Sewer Departments - revenues are down from prior years. He will be looking into the reason for this trend.
→ TIF I - Income coming into TIF I is from TIF Il transfer. The 3rd Street bridge repairs costs are under budget. Also included is $65,000 for infrastructure/ rehabilitation projects, and $25,000 for residential maintenance program. TIF 1- $35,000 for school district day care loan payment, and the part-time Public Works Director.
Alderman Horath asked about any federal monies available for short falls. City Administrator Fick said that the city has registered with IEMA for state reimbursement for COVID -19 claims.
A. Mayor Skinner announced that questions were received from Aaron Weyhrich regarding the 2020-21 budget. City Administrator Fick has responded to Aaron's questions. The questions and answers were read as follows:
Common Expense Fund Expenses - Page 3
1.) What is the cause for the upswing from $11K the previous two years to 20K this year in city buildings maintenance expenses? Planned projects? Yes, the $11K is for roof repairs. It's been temporarily patched but if that doesn't hold something will need to be done.
2.) The recycling expenses have been over budget year after year and budgeted 30 40% higher the past two years with the same budget increase this year. What is driving the increase and what is being done to mitigate those increases? The bins are seemingly always over full, so is this a response to additional pickup requests? Yes. There have been a lot more pickups. We get reimbursed for a portion of that expense by the County (recycling grant) each year but it doesn't cover all the costs.
TIF District | Fund - Page 7
1.) What specific events caused the position of Director of Public Works to be created and added to the budget? There is a need to have a long term capital improvement our TIF dollars to get our infrastructure up to speed. This will include testing existing wells, getting the lift stations pumps and generators on regular maintenance schedules, going after grants to help with roadway improvements, slip lining etc. There was identified a need to have the PW department separated into 2 divisions (Water & Sewer and then Roads/Parks). Having a part-time PW director oversee the work scheduling for these 2 departments will create greater efficiencies and allow for a division of labor when practical.
2.) How is the salary of the Director decided? The salary was set at $40,000 (no benefits, insurance etc.) and is based on an hourly rate that was felt to be needed to attract someone with the skill set and credentials to fill that position.
3.) What are the major duties of that position? (let's say top 3). Provided a copy of the job description.
General
1.) Does any line item in the budget account for a proposed slip lining project of the sewer system or other similar improvements? Specifically, for the sewers that have previously caused residential backups in the area of 9th and Pine streets? If not, when will those projects be added to the budget? There is nothing in the budget for slip lining due to the overall large cost. The thought was to try and obtain a CDBG grant this year to help pay for that work to begin. In future years, when TIF revenues increase due to the construction currently taking place at Revolution, the City will be in a position to either issue a bond to do a large section of work or budget smaller section to be paid for each year.
No further questions were submitted regarding the 2020-2021 budget. Mayor Skinner declared the Public Hearing adjourned.
https://docs.google.com/document/d/1k7qKe0YYkwGHaSanJQbndoE-k2Ri1RAtl377W1MhuHM/edit
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