Peoria Standard

Chillicothe Park District Board of Trustees met  June 13.

Here is the minutes provided by the board:

Meeting was called to order at 7:00 am by President Maurer with Pledge of Allegiance

BOARD MEMBERS PRESENT: Patty Audo, George Boze, Kyle Kinnary, Carol under Revised Open Meetings Act: Masek, Steve Maurer, Jeff Nudd, Shane Placher

STAFF PRESENT: Director Yates, Sharon Van Ostrand, Secretary Highfill, Attorney Mahoney

REVIEW OF MINUTES: Minutes of May 2020 meeting were reviewed. Motion to approve was made by Trustee Audo and seconded by Trustee Boze. Result: Ayes: 6; Nays: 0 Motion Approved

REVIEW OF BILLS: Summary of bills for May and June 2020 was reviewed, including additional bills. Motion to approve as presented was made by Trustee Placher and seconded by Trustee Masek. Result: Ayes: 6; Nays: 0 Motion Approved

FINANCIAL REPORT: Kevin and Sharon explained and answered questions in regard to the report. Motion to approve Financial Report as presented was made by Trustee Placher and seconded by Trustee Masek. Result: Ayes: 6; Nays: 0 Motion Approved

OLD BUSINESS: Attorney Mahoney stated Operations Facility (OF) real estate closing was held. Using grant monies received, Contratto property closing should be completed by next month.

NEW BUSINESS: Tentative budget and appropriation ordinance was presented and will be available for 30 days for public viewing, with discussion held. Motion to approve Tentative Budget and Appropriation Ordinance for Fiscal Year 2020-2021 was made by Trustee Boze and seconded by Trustee Kinnary. Result: Ayes: 6; Nays: 0 Motion Approved

DIRECTOR'S REPORT: COVID-19 items addressed: 1. With Phase 3

Youth Sports Guidelines and installed signage, baseball team practices have started on CPD diamonds. Kevin worked with youth organizations to develop guidelines, including closing dugouts and bleachers, in anticipation that Phase 4, groups of 50 or less, will allow for games to be played; 2. Some programs, such as Little Tike Hike and Nature Camp, have resumed in groups of less than 10; and 3. Guidance from the Board is requested for booked rentals/events in Phase 4 as we do not have a very good way to police Clubhouse and Pavilions. We are still not accepting reservations for upcoming dates. Board stated rentals can be held with appropriate signage; renter signs a waiver that they will comply with Governor’s guidelines; and an addendum will be added to the current rental agreement. Newest COVID-19 Pool guide- lines state public swimming is not allowed, only lap and class swimming. Most programs are on hold right now because of group restrictions. Opening of Shore Acres Park concession stand is pending. The majority of Shore Acres Park Pavilion picnic tables were delivered to local restaurants to aid in their reopening with a request for future donations to Friends of Coal Hollow. Kevin is working with HISRA and Pearce Community Center to meet Governor’s guidelines for use of CPD parks for their Summer Camps. Shore Acres Master Plan Active Recreation Area is finished, with temporary fencing to stay up until Phase 4 starts, then it will open for public use within Governor’s guidelines. Coal Hollow Park crew, consisting of some Pool staff, have started building trails and clearing invasive species three days a week. Grant funds of $185,000 from IL Clean Energy Foundation was received. WTVP Preserving Illinois Prairies documentary, which includes CPD, is showing this month. Parks Committee prioritized Future Projects List as funding is available: 1. Operations Facility; 2. Shore Acres Park maintenance shed removal; and 3. Pool building improvements. Kevin met with Chillicothe Trail, a group wanting to develop bike trails in the community, requesting support in order to take in and pay out monies and procure agreements with township, city, school district and CPD to maintain bike paths. With discussion held, Chillicothe Trail will address the Board about their project at a future meeting. Kevin explained roofing materials for OF of spray foam or PVC and estimates from $35,500 to $40,845, using budgeted project funds, with discussion held.

Maintenance: Staff operations are at full capacity. Work includes flood and Parks clean-up, Skate Park repair and Eagle Telescope concrete work. Motion to authorize transfer of remaining funds from Better Banks Money Market Account of $55,458 to Better Banks General Checking Account was made by Trustee Boze and seconded by Trustee Nudd. Result: Ayes: 6; Nays: 0 Motion Approved Motion to approve Director's Report as submitted was made by Trustee Masek and seconded by Trustee Placher. Result: Ayes: 6; Nays: 0 Motion Approved 

COMMITTEE REPORTS: 

FUTURE AGENDA ITEMS: Future Agenda items include Coal Hollow Park yearly update with Mike Contratto, Board-appointed personnel yearly reviews and 2020-2021 Budget and Appropriation Ordinance.

ADJOURNMENT: Motion to adjourn meeting at 7:54 am was made by Trustee Audo and seconded by Trustee Nudd. Result: Ayes: 6; Nays: 0 Motion Approved

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