City of Chillicothe City Council Met Feb. 8.
Here is the minutes provided by the council:
A regular meeting of the City Council of the City of Chillicothe, Peoria County, Illinois, met in Regular Session in person and via conference call February 8 2021 at 7: 00 P. M with Mayor Donald Z White presiding and with proper notice having been posted.
Electronic Attendance:
In accordance to Governor JB Pritzker' s Executive Order members of the Council were allowed to attend by teleconference. Those members attending the meeting via phone shall be declared present.
To comply with these recommendations and requirements, the City is complying with the spirit of the Open Meetings Act by permitting this meeting open to the public by teleconference using Zoom Meeting to help prevent the spread of COVID- 19 and to comply with the recommendations and requirements of Executive Order.
Mayor Donald Z. White called the meeting to order at 7: 00 P. M.
The Pledge of Allegiance, to the Flag of the United States of America, was recited.
Chairman White directed Clerk Hurd to take roll.
Physically Present: Mayor Donald Z. White
City Clerk Margaret Hurd
Treasurer B. L. Bredeman
Alderman Braun, Alderman Bredeman,
Alderman Connor, Alderman Dennis Gould,
Alderman Hughes, Alderman Gary Sharp
Attending by Phone: Alderman Jeff Jenkins,
Also, Physically Present: Office Manager Denise Passage
Economic Development Director Amanda Beadles
Police Chief Scott Mettille
City Attorney Michael Seghetti
Superintendent Shawn Sutherland
City Engineer Ken Coulter
Absent: None
Chairman White declared a Quorum present.
The Minutes of the Regular Council Meeting held on January 25, 2021 were presented.
Motion Alderman Braun , second Alderman Gould that the Council dispense with the reading of the Minutes of the January 25, 2021 Regular Council Meeting, and approve the Minutes as presented.
Motion carried via voce vote.
Clerk Hurd presented the following Committee Minutes:
Public Safety — February 2, 2021
Finance/ EDC — February 1, 2021
Judicial — January 27, 2021
Clerk Hurd presented the third quarter budget review as submitted by Office Manager Passage.
Clerk Hurd presented the third quarter economic development report as submitted by Economic Development Director Beadles.
Clerk Hurd presented the City Treasurer Report for month end January 31, 2021 and the City
Engineer Report dated February 5, 2021.
Clerk Hurd read communications from Jim and Melissa Welter expressing their disappointment in the city' s decision to not reimburse for losses following a sewer backup. Chairman White asked the topic be placed on the next Public Works Committee meeting for discussion. A copy of the letter is attached to the minutes.
Motion Alderman Braun, second Alderman Gould to approve the communications as presented by Clerk Hurd be accepted and placed on file.
Roll Call Vote was:
Ayes: Braun, Bredeman, Connor Gould, Hughes, Jenkins, Sharp
Nays: None
Chairman declared motion carried
Alderman Connor read a note of acknowledgement from form Alderman Thornton' s family.
Chairman White asked that each Alderman fill out their ballot for Civic Achievement Award and return it to ED Director Beadles. Chairman White then reviewed the nominees. Chairman White asked if any Aldermen had questions on the Third Quarter Finance and EDC reports. There were none.
Notification that Dollar General has asked the County for a continuance until March 11th for the zoning hearing in regards to the new Dollar General to be located south of town. He informed the council that Dollar General has reached out to the City for discussion about the additional location.
Motion Alderman Braun, second Alderman Gould to approve the communications as presented by the Aldermen and Mayor be accepted and placed on file.
Roll Call Vote was:
Ayes: Braun, Bredeman, Connor Gould, Hughes, Jenkins, Sharp
Nays: None
Chairman declared motion carried
Alderman Braun reported that a Judicial Committee meeting will be held on Wednesday at 4:30pm.
Alderman Connor, Chairman of Finance Committee reported that the city was approved and paid 34, 000. 00 for the Economic Support Grant from the Dept. of Community and Economic Opportunity.
Motion Alderman Connor, second Alderman Gould that the bills as presented be paid and the payrolls and transfers be approved.
Roll Call Vote was:
Ayes: Braun, Bredeman, Connor Gould, Hughes, Jenkins, Sharp
Nays: None
Chairman declared motion carried
Motion Alderman Gould, second Alderman Braun that the Council approve the Project Support Letter of Understanding, from Illinois Department of Transportation, regarding the road improvements the Department of Transportation will be doing on Route 29 north of Truitt Avenue to the bridge over Senachwine Creek, and authorize the Mayor to sign said Project Support Letter of Understanding.
City Engineer Coulter gave an explanation of the improvement to be made.
Roll Call Vote was:
Ayes: Braun, Bredeman, Connor Gould, Hughes, Jenkins, Sharp
Nays: None
Chairman declared motion carried.
Motion Alderman Sharp, second Alderman Bredeman that the Council approve an expenditure of 1, 900. 00, payable to Watch Guard, for the purchase of a one year extended warranty for 10 body cameras. Payable from the Police Protection Fund.
Roll Call Vote was:
Ayes: Braun, Bredeman, Connor Gould, Hughes, Jenkins, Sharp
Nays: None
Chairman declared motion carried.
Motion Alderman Sharp, second Alderman Connor that the that the Council approve Council approve the application for special event held on public property submitted by Jeanie Quick, Optimist Club, for the use of the City Park and the closing of parts of Second Street and Chestnut Street from the Fire House to Second Street on June 5, 2021 from 9: 00 a. m. to 7:00 p. m., for the Chillicothe Optimist HomeRun Festival. Subject to COVID regulations.
Roll Call Vote was:
Ayes: Braun, Bredeman, Connor Gould, Hughes, Jenkins, Sharp
Nays: None
Chairman declared motion carried.
Alderman Gould withdrew agenda item: Approve 2021 Material Quotes.
Motion Alderman Sharp, second Alderman Gould that the Council accept the quotes from Advanced Asphalt to supply cold patch material to the City of Chillicothe and the quote from Galena Road & Gravel for aggregate material as follows:
Advanced Asphalt Unit Price $84.00 per ton (HMA cold patch)
Galena Road and Gravel $8.40 per ton ( Aggregate CA 6)
River City Supply $145.00 per ton ( Bit. Patching Mixture
Vermillion Quarry $6.50 per ton White Rock ($ 15. 75 Delivered)
Roll Call Vote was:
Ayes: Braun, Bredeman, Connor Gould, Hughes, Jenkins, Sharp
Nays: None
Chairman declared motion carried.
Motion Alderman Connor, second Alderman Braun that the Council approve the 2021 Chillicothe Pride Beautification Project Voucher Program at a cost not to exceed $ 10, 000. 00. Payable from the General Fund.
Roll Call Vote was:
Ayes: Braun, Bredeman, Connor Gould, Hughes, Jenkins, Sharp
Nays: None
Chairman declared motion carried.
Motion Alderman Connor, second Alderman Gould that Council waive the following license fee renewals for fiscal year 2021- 2022:
Liquor Licenses: Class A, C, D, H, I, J, K and M
Second Hand Dealers Licenses
Chairman White explained an estimated cost to the city would be $11, 450.00.
Roll Call Vote was:
Ayes: Braun, Bredeman, Connor Gould, Hughes, Jenkins, Sharp
Nays: None
Chairman declared motion carried.
Motion Alderman Connor, second Alderman Braun that the Council instruct Attorney Seghetti to prepare the necessary documents to allow for a suspension of 3 months of help loan payments for the Adkins & Sons 2 Help Loan.
Roll Call Vote was:
Ayes: Braun, Bredeman, Connor Gould, Hughes, Jenkins, Sharp
Nays: None
Chairman declared motion carried.
http://www.cityofchillicotheil.com/02.08.21%20council%20minutes.pdf
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