City of East Peoria City Council Met June 15.
Here is the minutes provided by the council:
The Regular Meeting of the City Council of the City of East Peoria, Illinois was called to order by his Honor Mayor John P. Kahl presiding at 6:00 P.M. with proper notice having been given. The City Clerk certifies that notice of the meeting was duly served upon Council Members via email on Friday, June 11, 2021, at approximately 4:23 p.m.
Upon the roll being called the following answered present: Mayor John P. Kahl, Commissioner Mark E. Hill, Commissioner Seth D. Mingus, and Commissioner Michael L. Sutherland.
Absent: Commissioner Daniel S. Decker.
The invocation was given by Commissioner Hill.
Mayor Kahl led the Council and the audience in the pledge of allegiance to the flag.
Motion by Commissioner Mingus, seconded by Commissioner Hill; Mr. Mayor, I move that the minutes of the Regular Meeting held on June 1, 2021, and the minutes of the Special Meeting for a Working Session held on June 1, 2021 be approved as printed.
Yeas: Commissioner Hill, Mingus, Sutherland, and Mayor Kahl.
Nays: None.
Mayor Kahl declared the motion carried.
Mayor Kahl read and presented a proclamation regarding Walz 55th Anniversary wishing them another 55 years of continued success. He presented the proclamation to Brett Ellis and Tina Jeremiah with Walz. Mr. Ellis came up to the podium and thanked Mayor Kahl and City Council for their support.
Mayor Kahl read a proclamation regarding 4th of July Celebration and Observance.
Mayor Kahl stated if there was anyone in the audience who wanted to speak on any items on the agenda to come to the podium and state the matter or matters to be discussed. There was no response.
CONSENT AGENDA ITEMS BY OMNIBUS VOTE:
Mayor Kahl asked if any Commissioner wished to remove any items from the Consent Agenda for discussion. There was no response.
Motion by Commissioner Hill, seconded by Commissioner Mingus; Mr. Mayor, I move to adopt a consent agenda consisting of items numbered 1 through 9 as listed on the agenda for this meeting to be considered by omnibus vote.
Item Number 1 – Adoption of Resolution Number 2122-029 – Resolution to Approve Payment of the Schedule of Bills Listed on Schedule Number 3 in the amount of $1,521,638.48.
Item Number 2 – Adoption of Resolution Number 2122-015 on its Second Reading - Resolution approving Laserfiche Software Licensing Renewal for the City with R&D Computer Systems, LLC in the amount of $12,814.75.
Item Number 3 - Adoption of Resolution Number 2122-020 on its Second Reading - Resolution Approving the Proposal for Public Safety Building Uninterruptible Power Supply Replacement Project from SEPS Inc. in the amount of $16,570.
Item Number 4 - Adoption of Resolution Number 2122-021 on its Second Reading - Resolution Approving Electric Service Agreement with AEP Energy Inc. for Street Lighting.
Item Number 5 - Adoption of Resolution Number 2122-022 on its Second Reading - Resolution Accepting the Proposal from PJ Hoerr in the amount of $35,468 for the EastSide Centre Gutter Replacement Project.
Item Number 6 - Adoption of Resolution Number 2122-019 on its Second Reading - Resolution approving the purchase of eighteen (18) Power Distribution Boxes for the Festival of Lights Winter Wonderland from Springfield Electric in the amount of $11,138.40.
Item Number 7 - Adoption of Resolution Number 2122-014 on its Second Reading - Resolution Approving an Intergovernmental Agreement with the Illinois Department of Transportation (IDOT) for Traffic Signal Maintenance for City Street Intersections along State Routes.
Item Number 8 - Adoption of Resolution Number 2122-018 on its Second Reading - Resolution Approving Road Salt Purchase with 2021 Motor Fuel Tax (MFT) Funds and Additional Work Under the City’s 2021 Street Maintenance Program.
Item Number 9 - Adoption of Resolution Number 2122-017 on its Second Reading - Resolution Approving Purchase and Installation of Replacement of ESDA Tornado Siren Located on Osage Avenue by Ragan Communications Inc. in the amount of $42,115.
Yeas: Commissioners Hill, Mingus, Sutherland, and Mayor Kahl.
Nays: None.
Mayor Kahl declared the motion carried.
Motion by Commissioner Hill, seconded by Commissioner Mingus; Mr. Mayor, I move you that Items numbered 1 through 9 listed on the Consent Agenda be hereby approved and adopted, the items numbered 2 through 9 having been read once by their title and having laid on the table for no less than one week for public inspection be adopted as presented.
Item Number 1 – Adoption of Resolution Number 2122-029 – Resolution to Approve Payment of the Schedule of Bills Listed on Schedule Number 3 in the amount of $1,521,638.48. (Adopted by omnibus vote)
Item Number 2 – Adoption of Resolution Number 2122-015 on its Second Reading - Resolution approving Laserfiche Software Licensing Renewal for the City with R&D Computer Systems, LLC in the amount of $12,814.75. (Adopted by omnibus vote)
Item Number 3 - Adoption of Resolution Number 2122-020 on its Second Reading - Resolution Approving the Proposal for Public Safety Building Uninterruptible Power Supply Replacement Project from SEPS Inc. in the amount of $16,570. (Adopted by omnibus vote)
Item Number 4 - Adoption of Resolution Number 2122-021 on its Second Reading - Resolution Approving Electric Service Agreement with AEP Energy Inc. for Street Lighting. (Adopted by omnibus vote)
Item Number 5 - Adoption of Resolution Number 2122-022 on its Second Reading - Resolution Accepting the Proposal from PJ Hoerr in the amount of $35,468 for the EastSide Centre Gutter Replacement Project. (Adopted by omnibus vote)
Item Number 6 - Adoption of Resolution Number 2122-019 on its Second Reading - Resolution approving the purchase of eighteen (18) Power Distribution Boxes for the Festival of Lights Winter Wonderland from Springfield Electric in the amount of $11,138.40. (Adopted by omnibus vote)
Item Number 7 - Adoption of Resolution Number 2122-014 on its Second Reading - Resolution Approving an Intergovernmental Agreement with the Illinois Department of Transportation (IDOT) for Traffic Signal Maintenance for City Street Intersections along State Routes. (Adopted by omnibus vote)
Item Number 8 - Adoption of Resolution Number 2122-018 on its Second Reading - Resolution Approving Road Salt Purchase with 2021 Motor Fuel Tax (MFT) Funds and Additional Work Under the City’s 2021 Street Maintenance Program. (Adopted by omnibus vote)
Item Number 9 - Adoption of Resolution Number 2122-017 on its Second Reading - Resolution Approving Purchase and Installation of Replacement of ESDA Tornado Siren Located on Osage Avenue by Ragan Communications Inc. in the amount of $42,115. (Adopted by omnibus vote)
Yeas: Commissioners Hill, Mingus, Sutherland, and Mayor Kahl.
Nays: None.
Mayor Kahl declared the motion carried and the items adopted by omnibus vote designation.
Mayor Kahl explained that Ordinance Number 4576 is being pulled for future consideration at the next City Council meeting.
Resolution No. 2122-026 by Commissioner Hill, seconded by Commissioner Mingus; BE IT RESOLVED BY THE COUNCIL OF THE CITY OF EAST PEORIA, ILLINOIS that Resolution No. 2122-026, hereto attached, a Resolution to Approve Engineering Services Contract with Midwest Engineering Associates for Site Review for Flaherty & Collins Project Site, be approved. Mr. Mayor, I move you that this Resolution No. 2122-026 be accepted on its first reading as read by its title, and be laid on the table for no less than one week for public inspection.
Commissioner Hill explained that Midwest Engineering will be conducting the site review for the proposed Flaherty & Collins project on the property adjacent to City Hall. Given the amount of the proposed investment ($50M), staff believes this to be a needed and prudent step given the significance of the investment and the scope of the overall project.
Yeas: Commissioners Hill, Mingus, Sutherland, and Mayor Kahl.
Nays: None.
Mayor Kahl declared the motion carried.
Resolution No. 2122-027 by Commissioner Hill, seconded by Commissioner Mingus; BE IT RESOLVED BY THE COUNCIL OF THE CITY OF EAST PEORIA, ILLINOIS that Resolution No. 2122-027, hereto attached, a Resolution Approving Construction Agreement for Phase 2 of the Levee Park Development in the Civic Plaza with the East Peoria Community Foundation and Wm. Aupperle & Sons, Inc., be approved. Mr. Mayor, I move you that this Resolution No. 2122-027 be accepted on its first reading as read by its title, and be laid on the table for no less than one week for public inspection.
Commissioner Hill commented on the Park Project Phase 2 that is to be completed. This intergovernmental agreement is between the City, the East Peoria Community Foundation, and Wm. Aupperle & Sons, Inc. There is a grant that was received from the State and additional dollars are raised by the East Peoria Community Foundation to pay for Phase 2, and there are no City tax dollars being used. The City is merely facilitating the grant funding process. There is a Third Phase planned for the future.
Yeas: Commissioners Hill, Mingus, Sutherland, and Mayor Kahl.
Nays: None.
Mayor Kahl declared the motion carried.
Resolution No. 2122-028 by Commissioner Hill, seconded by Commissioner Sutherland; BE IT RESOLVED BY THE COUNCIL OF THE CITY OF EAST PEORIA, ILLINOIS that Resolution No. 2122-028, hereto attached, a Resolution Accepting the Lowest Responsible Bid from Connor Co. for the Public Works HVAC Rooftop Unit Replacement Project in the amount of $4,477.50, be approved. Mr. Mayor, I move you that this Resolution No. 2122-028 be accepted on its first reading as read by its title, and be laid on the table for no less than one week for public inspection.
Commissioner Hill commented on the Public Works HVAC Rooftop Unit Replacement Project. The current HVAC Unit is from the old city hall and was repurposed. The City received two bids with the lowest responsible bid coming from Connor Co. The funding of the project will be paid from the Electrical Aggregation Fund.
Yeas: Commissioners Hill, Mingus, Sutherland, and Mayor Kahl.
Nays: None.
Mayor Kahl declared the motion carried.
Motion by Commissioner Hill, seconded by Commissioner Mingus; Mr. Mayor, I move you that Ordinance No. 4577 hereto attached, (AN ORDINANCE PROPOSING APPROVAL OF AN ADDENDUM TO SPECIAL SERVICE AREA 2019A AND SETTING A PUBLIC HEARING FOR REVIEWING THE USE OF THE SPECIAL SERVICE AREA TO FUND ADDITIONAL IMPROVEMENT COSTS INCURRED FOR COMPLETING THE ACCESS ROAD 6 IMPROVEMENTS IN THE CITY OF EAST PEORIA, TO LEVY AN ADDITIONAL PROPERTY TAX AGAINST THOSE PROPERTIES BENEFITTED BY THE SSA 2019A ROAD IMPROVEMENTS, AND TO INCUR DEBT FOR FINANCING THE ADDITIONAL IMPROVEMENT COSTS INCURRED FOR THE SSA 2019A ROAD IMPROVEMENTS) be read at length by the Clerk, and that said Ordinance No. 4577 be accepted on its first reading, and be hereby adopted as presented.
Commissioner Hill explained that there was a Special Service Area that completed back in 2019. The amount of the project exceeded the amount that was financed through the SSA in 2019. This ordinance is adding the additional amount to the SSA financing which requires the City to essentially go through the same process as the initial SSA back in 2019.
Commissioner Sutherland commented on the road previously being in back shape.
Yeas: Commissioners Hill, Mingus, Sutherland, and Mayor Kahl.
Nays: None.
Mayor Kahl declared the motion carried and Ordinance No. 4577 to be duly adopted as presented.
Resolution No. 2122-025 by Commissioner Sutherland, seconded by Commissioner Hill; BE IT RESOLVED BY THE COUNCIL OF THE CITY OF EAST PEORIA, ILLINOIS that Resolution No. 2122-025, hereto attached, a Resolution Accepting Lowest Responsible Proposal for Master Service Agreement for Water Main Installation Services during 2021-2022 Fiscal Year, be approved. Mr. Mayor, I move you that this Resolution No. 2122-025 be accepted on its first reading as read by its title, and be laid on the table for no less than one week for public inspection.
Commissioner Sutherland explained that the resolution is for assistance in work for replacement of water mains. The first project is planned on Faulkner Avenue, and the work is planned to begin soon. The lowest bid was received from Hoerr Excavating.
Mayor Kahl explained that projects have a not to exceed $535,000 amount attached with Faulkner Avenue and Highview Road projects planned.
Yeas: Commissioners Hill, Mingus, Sutherland, and Mayor Kahl.
Nays: None.
Mayor Kahl declared the motion carried.
Mayor Kahl stated if there was anyone in the audience who wanted to speak on any items not on the agenda to come to the podium state the matter or matters to be discussed. There was no response.
Mayor Kahl then asked for comments from Council.
Commissioner Hill commented on the success of the Farmer’s Market this season. The Farmer’s Market will continue every Friday through the end of September from 4:00 pm - 7:00 pm on the promenade in the Levee District.
Commissioner Sutherland explained that the video on how to read the water bill is coming soon. He reminded everyone about the water service locations which is available for business. They are located at 2200 E. Washington Street, 3600 N. Main Street and 710 High Point Lane in the City. This is for people who may be bringing water to your pool in large amounts. He also explained that residents can purchase auxiliary meters that will not charge you for sewer for those that want them for filling pools or outdoor water/irrigation. Commissioner Sutherland gave updates on projects including the Pinecrest sewer line project that will begin in a few weeks; (2) the project between Faulkner and S. Pleasant Hill Road that is finishing up; and the (3) Circle Drive project. Finally, he commented on what he feels is government overregulation.
Commissioner Mingus reminded everyone that fireworks are not allowed in the City and in the State of Illinois. He also asked citizens to be cautious during this time, as dryer conditions can produce dangers and cause fires.
Mayor Kahl commented on fireworks. He explained that the Annual Red, White and Boom event was cancelled or postponed this year due to the uncertainty at the time the decision had to be made back in late March and early April. Everyone was hopeful to have the event this year. However, there is a massive amount of planning and fundraising that needs to begin well in advance of the July 4th date. At the time the decision was made, it was not a good time, and the decision was not an easy one. The timing was not right at that time. Pat Sullivan, a Peoria business owner, approached the City of Peoria recently about setting off his own fireworks display. He is fundraising for a nonprofit. Mayor Kahl explained with sadness that Brigham Landwehr, the brave boy battling cancer, passed away last evening. Mayor Kahl asked everyone to remember what Brigham has shown us that life is a precious gift from God that should not be taken for granted. He expressed condolences and prayers for comfort to the Landwehr and Bitner families in the difficult days, months, and years ahead.
Motion by Commissioner Sutherland, seconded by Commissioner Mingus; Mr. Mayor, I move you that we adjourn until Tuesday evening, July 6, 2021 at 6:00 P.M.
Yeas: Commissioners Decker, Hill, Mingus, Sutherland, and Mayor Kahl.
Nays: None
Mayor Kahl declared the motion carried and the meeting adjourned at 6:46 P.M.
https://www.cityofeastpeoria.com/AgendaCenter/ViewFile/Minutes/_06152021-877
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