Peoria County Operations Committee met Sept. 27.
Here are the minutes provided by the committee:
| MEMBERS
PRESENT: | Rob Reneau – Chairperson; Linda Daley – Vice Chairperson; Betty Duncan; Kate Pastucha (via teleconference); Steve Rieker; William Watkins, Jr. |
| MEMBERS
ABSENT: | |
| OTHERS
PRESENT: | Scott Sorrel – County Administrator; Shauna Musselman – Assistant County Administrator, Jennie Cordis Boswell - State's Attorney's Office; Randy Brunner – Chief Financial Officer; Angela Loftus; Gretchen Pearsall; Jamie Dowell, Jack Walton – County Administration; Rebecca Spencer – PCAPS; Mark Bronke – Juvenile Probation; Mark Little – Chief Information Officer |
Chairperson Reneau called the meeting to order at 1:00 p.m.
Approval of Minutes
A motion to approve the minutes of August 23, 2021 was made by Mr. Rieker and seconded by Ms. Daley. The motion to approve carried unanimously (6-0).
Budget
A motion to approve budgets under the purview of the County Operations Committee as recommended by the County Administrator was made by Mr. Rieker and seconded by Ms. Duncan.
Mr. Sorrel advised that the recommended budget for all funds for FY2022 has sources totaling $118,582,750.00 and expenditures totaling $121,880,605.00. He explained the difference between revenues and expenditures is due to a planned use of fund balance. He further noted that staff intends to propose several recommended FY 2022 appropriations of built-up reserves, particularly the new finance software and upcoming Highway Department road and bridge projects.
Mr. Sorrel stated that the FY2022 General Fund budget has a recommended balanced budget of $47,185,810.00 in revenues and expenditures. He advised that the largest revenue source comes from intergovernmental revenues, while the largest expense is in personnel services.
Mr. Sorrel stated that the property tax levy for taxes payable in 2022 is recommended at $27,863,685.00 with a continued flat tax rate of 82.41¢ per $100.00 of Equalized Assessed Value (EAV). He advised that the Supervisor of Assessments projects a conservative 1.1% increase in EAV for taxes payable in 2022. He advised that Operations comprises 74.4% of the total levy, with the remaining 25.6% going toward pension related obligations. He called attention to the recommended increase in the FICA Fund to build reserves in order to address seasonal cash flow issues, and an increase in the Risk Management Fund reflects recommendations via the Bellwether study on the means of funding risk management services. He commented that to offset those increases, the General Fund portion of total revenue decreased by approximately the same amount as the increase in the Risk Management Fund. Additionally, he remarked that as short term debt was paid off this year, there is no need to levy for the Debt Service Fund in FY 2022.
Mr. Sorrel advised that the County Operations Committee has oversight of 8 budgets totaling a recommended $26.4 million in revenues and $26.5 million in expenditures. He commented that the committee represents 22% of the revenue budget and 22% of total expenditures across all funds.
Mr. Sorrel advised that the PCAPS Fund is the sole General Fund department under the purview of the County Operations Committee and comprises 3% ($1.5 million) in revenues and 3% ($1.4 million) in expenditures.
A roll call vote was taken, the motion carried unanimously (6-0), with Ms. Pastucha voting aye via teleconference.
Informational
• PCAPS Monthly Report
Ms. Spencer directed committee members to the submitted report and stood for any questions. There were no questions or comments from committee.
• Workforce Report
Mr. Sorrel advised that the current report covers applicants, demographics, new hires and separations for August 2021 and a comparison of August 2020 and August 2021 figures. He stated that the report shows 119 applicants in August 2021 for 22 posted positions, as compared 29 applicants for 8 posted positions in August 2020. He advised that there were 14 new hires in August 2021 compared to 17 new hires in August 2020. He noted that August hires do not necessarily reflect monthly posted positions due to the length of time to fill the various positions.
Mr. Sorrel noted 7 employee separations in the month of August 2021 compared to 25 separations in August 2020, noting that the large difference is due to the closure of Heddington Oaks.
Resolutions
• FY 2022 Authorized Staffing Count
A motion to approve was made by Mr. Watkins and seconded by Ms. Daley. Mr. Sorrel advised that the County Board is charged annually with formally adopting and authorizing the FTE staffing count for those offices reporting to the County Administrator. He remarked that the FY 2022 total FTE count for those departments is recommended at 124.2.
The motion carried unanimously (6-0) with Ms. Pastucha voting aye via teleconference.
• Third Party Administrator (TPA) for Risk Management Services
A motion to approve was made by Ms. Daley and seconded by Ms. Duncan. Ms. Musselman advised that the current contract with Gallagher Bassett for Third Party Administrator Services expires December 31, 2021. She stated that three firms responded to the bid for services and after a thorough review of the proposals staff recommends retaining Gallagher Bassett for a three-year contract with the option to renew up to two additional years.
The motion carried unanimously (6-0) with Ms. Pastucha voting aye via teleconference.
• 2022 Health Insurance Premiums
A motion to approve was made by Mr. Watkins and seconded by Ms. Duncan. Ms. Musselman noted that a number of health insurance plan design changes were recently adopted by the County Board in an effort to reduce costs in the employee health fund. She noted that a part of that strategy was to review the structure of health premiums. She advised that staff worked with a health plan consultant and engaged an actuarial analysis through Nyhart, and it was determined that it was necessary to re-align the county’s premium structure.
Ms. Musselman advised due to the restructuring of unit costs for FY 2022, staff recommends a range of premium increases effective January 1, 2022 through December 31, 2022 for the different plan tiers (Single; Employee +1; Family/Employee +2) for the Standard PPO $2000 Plan, the Qualified High Deductible Health Plan, and the IMRF Medicare Eligible Retire Plan.
The motion carried unanimously (6-0) with Ms. Pastucha voting aye via teleconference.
Miscellaneous
Mr. Reneau presented Angela Loftus with her 5-year service pin.
Adjournment
The meeting was adjourned by Chairperson Reneau at 1:35
https://www.peoriacounty.org/AgendaCenter/ViewFile/Minutes/_09272021-1045
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