Peoria Standard

City of Chillicothe Public Works Committee met Jan. 17.

Here is the agenda provided by the committee:

The public works committee met on January 17, 2024 at 4:30 p.m. in the council chambers at city hall. Present: Chairman Sharp, Alderperson Bredeman, Alderperson Vanbruwaene

Also present: Mayor Hughes, City Engineer David Horton, Superintendent Sutherland, Office Manager Passage

Chairman Sharp called the meeting to order at 4:30 p.m.

Public Comment

Terry Ruhland, Plum Creek Builders – 820 Hushaw Chillicothe will address the committee during the agenda topic Sewer - 130 S. Bay.

Purpose

High Usage Waivers - Nothing to report

Lien Report - Water could not be disconnected due to the severe cold.

Sewer - 130 S. Bay - Superintendent Sutherland stated that this topic was discussed at the November 8, public works committee, however; Terry Ruhland was not present. He explained that a new house was being constructed and public works marked the sewer stub however; the stub was not in the location at the marking. It was 23 feet further. Terry Ruhland addressed the committee explaining that the sewer stub should be at the property line, however; for this location it was not. Therefore, the excavation company had to dig on city property to get to the sewer stub. Since the contractor was at the site and had a city license to dig the contractor dug the additional 23 feet and made the connection. Mr. Ruhland paid the extra expense of $973.00 to the contractor and requested that he be reimbursed for the expense. Superintendent Sutherland stated that he did not give permission to have the contractor proceed. He also stated that public works lead Zack Israel did talk with the contractor and advised that he would have to dig farther however; did not state there would be any type of reimbursement. After discussion Chairman Sharp stated that the city had three options:

1. No reimbursement

2. Partial reimbursement

3. Full reimbursement

Mayor Hughes recommended that a full reimbursement be given.

The consensus of the committee was to recommend reimbursement of the $973.00 to the City Council for approval at the January 22, 2024 council meeting.

Budget 24-25 - Superintendent Sutherland advised the committee that he is working on the 24-25 budget and recommended the committee provide him any expenses or project they would like to have included in the budget. Alderperson Vanbruwaene stated that he will meet with Superintendent Sutherland to go over projects and expenses for the public works department.

MFT Final Expenses 2023 - Engineer Horton requested that this be withdrawn and he will bring it back at the next public works meeting.

Payment - Vactor - Sewer- Office Manager Passage advised the committee that it is time to may the second Vactor Payment. The payment amount is $74,368.08. The tax-exempt purchase was for seven years. The payment amount this year will come from the Water/Sewer Fund. This will be an agenda item.

Project update - Engineer Horton reported the following:

1. He reported that the land purchase agreement for the drainage project on Bradley from Jack Murphy has been reviewed and comments have been sent to Jack Murphy for his review.

2. He reported that he is now working with Karen Dvorsky to get a meeting scheduled to discuss the valve issue. He has been provided the GPS coordination's for each valve location from IDOT. He has also reached out to Walker Excavation to obtain a quote to uncover the valves. A discussion was held regarding if the committee wanted Walker Excavation to handle the traffic control necessary as it is on a state route. The consensus of the committee was to have the quote from Walker Excavation include traffic control.

Superintendent Sutherland reported that a company had reached out to him, he did not have the company name, wanting the city to endorse them as they provide insurance to citizens for water and sewer lines. Alderperson Vanbruwaene stated that he did not feel that the city should endorse this. The consensus of the committee was to not endorse this company.

Old Business

Verizon Wireless Lease - Water Tower - Superintendent Sutherland has not heard back from Verizon. Lead Service Line Requirement - Alderperson Vanbruwaene advised the committee that he put a notice out on facebook. Office Manager Passage advised that a notice was placed on the water bill again and a URL addresses to the form was included.

Summary

Council Agenda Items - Payment Vactor Truck

Chairperson-Action - None

Payment sewer stub connection Plum Creek Builders

There being no further business the consensus of the committee was to adjourned the meeting at 5:42 p.m.

https://cms9files.revize.com/chillicothe/01172024%20public%20works.pdf