Peoria Standard

City of Chillicothe Public Works Committee met Feb. 7.

Here is the agenda provided by the committee:

The public works committee met on February 7, 2024 at 4:30 p.m. in the council chambers at city hall. Present: Chairman Sharp,, Alderperson Vanbruwaene

Also present: Mayor Hughes, City Engineer David Horton, Superintendent Sutherland, Office Manager Passage

Absent: Alderperson Bredeman

Chairman Sharp called the meeting to order at 4:30 p.m.

Public Comment

No public comment

PURPOSE

High Usage Waivers - No requests were submitted

Lien Report - No lien report

Review Budget 23-24 - Superintendent Sutherland reported:

Road & Bridge - 31.25%

Motor Fuel Tax - 85.21%

Water-65.18%

Sewer - 58.05%

At this time budgets should be at 75%

Budget 24-25 - Superintendent Sutherland reported that he has submitted the worksheets for the 24-25 budget.

2024 Drop Off Schedule - Office Manager Passage presented the 2024 Drop Off Schedule. It is the same as last year. The dates were changed according to calendar year 2024. The consensus of the committee was to present the schedule to the council at the February 12 council meeting.

Priority One Project – Purchase New Truck - Superintendent Sutherland reported that he would like to move the Road & Bridge priority one project truck pickup/plow forward to purchase a truck. He stated that the estimated cost is $57,143.00 with out the plow. He will be using the state joint purchase program. He reported he will move the used public works pickup truck to the cemetery & parks, instead of selling the truck. The consensus of the committee was to present the priority one project to the council at the February 12 council meeting.

Damage - Boat Dock/Ramp/Fencing - Office Manager Passage reported that a claim has been submitted to IML Risk Management, our insurance company for the damage to the boat dock/ramp/fencing. She advised that there is a $25,000 deductible for flooding damage. Superintendent Sutherland reported there is damage to the pylon, brackets, ramp, and fencing. He reported the cost to move the dock back in place is $4,500.00. The expense will come from the General Fund Parks Department. He recommended that the invoice be brought to council for approval. . The committee instructed the Superintendent to schedule a meeting with Midwest as soon as possible to discuss the repair of the docks. The consensus of the committee was to bring the request to council for approval.

MFT Final Expenses-2023 - Engineer Horton reported he has completed the report for IDOT for the Motor Fuel Tax final expenses for calendar 2023 and will present to the city clerk for signatures.

PROJECT UPDATE

Engineer Horton reported the following:

1. Mr. Murphy has agreed to the real-estate land transaction and it will be presented to council by the Economic Development Committee for approval at the February 12, council meeting

2. He has prepared the information for the repair of the Benedict Street Bridge and the project will be moving forward.

3. Sycamore Street Project is complete and IDOT is reviewing the final expenditures. This is required as Rebuild Illinois Funds will be used for the project.

4. He is preparing the bid packet for the Water Main on Pine and will be bidding the project early spring.

5. The IDOT valve issue is still not resolved. He has reached out the Kensil Garnett, IDOT Reginal Engineer to schedule a meeting. He advised he has obtained a quote from Walker Excavating to uncover the valves for $54,954.60. There a cost of $695.00 extra for each valve that is miss located that is not included. The estimated cost for engineering to locate and mark valves $3,500.00. After discussion, the consensus of the committee was to bring the request to proceed with uncovering the valves at a cost not to exceed $75,000.00, which will give some money for miss located valves, should the need arise.

OLD BUSINESS

Verizon Wireless Lease - Water Tower - Nothing to report. Superintendent Sutherland recommended that this be removed from the agenda and will be placed on future agenda if they reach out to the city again.

Lead Service Line Requirement - Superintendent Sutherland reported that he has ordered some door hangers with a pocket to be able to leave a flyer at the residence. Office Staff has updated the flyer with additional information. The plan is the have public works go to each residence that has not submitted a form to obtain the information in person and upon not finding anyone home leave the flyer.

SUMMARY

Council Agenda Items - Drop Off Schedule

Priority One Project - Truck

Payment - New View - Boat Dock

Valve - 4th Street

Chairperson Actions - Nothing

There being no further business the consensus of the committee was to adjourn the meeting at 5:31 p.m.

https://cms9files.revize.com/chillicothe/02.07.24%20pw%20minutes.pdf