Peoria Standard

City of Chillicothe Public Works Committee met April 3.

Here is the agenda provided by the committee:

The public works committee met on April 3, 2024 at 4:30 p.m. in the council chambers at city hall. Present: Chairman Sharp, Alderperson Bredeman

Also present: Mayor Hughes, City Engineer David Horton, Superintendent Sutherland, Office Manager Passage

Absent: Alderperson Vanbruwaene

Chairman Sharp called the meeting to order at 4:31 p.m.

Public Comment

PURPOSE

High Usage Waivers - Nothing to report

Lien Report - Nothing to report

ARPA Funds - Projects - Superintendent Sutherland reported that he will be working with Economic Development Director Beadles and the EDC Committee to seek approval on the water projects that are funded through the ARPA Funds.

Request for Sign - Neff Family - Office Manager Passage advised the committee that at the March 25, 2024 council meeting Clerk Byrnes read the attached email from Michelle Neff asking the city to consider posting a sign where her brother lost his life. This was referred to the public works committee. Michelle Neff addressed the committee. She would like to have a sign placed at the intersection where her brother lost his life. Engineer Horton explained the area was within the Illinois Department of Transportation right of way, as the incident happened on Route 29, therefore she would have to contact IDOT and go through their sign process.

Agreement - VFW - Parking Lot - Chairman Sharp explained that he had worked with the VFW regarding helping them with getting their parking lot resurfaced by having the public works department remove the existing asphalt. He had obtained an agreement from the VFW for the city to enter into. He explained he met with the city engineer and the superintendent regarding the sidewalk area and they believed the sidewalk could be removed by the city and the right of way area along with the sidewalk area could be asphalted with a full depth patch. This area is approximately 108 feet long the width was not determined. Superintendent Sutherland advised that the estimated cost of in-kind service to remove the asphalt would be approximately $2,387.25. There would be additional cost to repair the sidewalk area and right of way area. Alderperson Bredeman voiced his concern regarding doing work on private property and how this would affect providing this to other entities. Office Manager Passage explained that to provide this service could require a land access agreement as the city would be on private property. After a lengthy discussion, the consensus of the committee was to place this on the April 8 council agenda to have the attorney draft the land access agreement.

Boat Dock - Update - Office Manager Passage reported that Superintendent Sutherland obtained a quote from Midwest in the amount of $284,780.00 for the repair of the boat dock. The dock was insured for $150,000.00.

Office Manager Passage advised that she emailed Alderperson Vanbruwaene regarding adding the expense and potential revenue into the budget for fiscal year 24-25. Since this information was received after the budget session. He advised he had no objections adding it as a priority one project. A discussion ensued regarding the repairs needed and the expense to do the necessary repairs. After discussion, the consensus of the committee was to place the revenue and expense, as a priority one project in the Fiscal year 24-25 budget and have Alderperson Vanbruwaene advise the council of the addition at the council meeting. Further discussion will be necessary on how to proceed with the repairs.

Purchase 2 Tractor Tires - Superintendent Sutherland advised the committee that he needs to new tires for the tractor. He obtained a quote from Princeville Tire in the amount of $1981.50. This would be payable from the Water/Sewer Fund. The consensus of the committee was to place this as an agenda item for the April 8, council meeting to seek approval.

Project Update - Engineer Horton reported the following:

1. Stripping project is ready to proceed. Contractor will do the stripping on a Sunday to avoid Traffic

2. Benedict Bridge - The plans are completed and he will obtain bids. The bridge will be closed during the repairs and it will take approximately four weeks. This project will be done when school is out.

3. ADA Sidewalks - This is an MFT project and he will be requesting bids next week

4. Railroad Crossing meeting – Engineer Horton was unable to attend this meeting, however, Superintendent Sutherland and EDC Director Beadles attended. The railroad will be improving the Walnut Crossing and the Cloverdale Crossing. They would like to discuss closing some crossings.

5. Pine Street Water Main - EPA Permit has been received and will be bidding the project

6. Bradley Street Drainage - He has done the modeling and will be getting with the Superintendent to go over the next steps.

7. Sycamore Street - Pending final paperwork to make final payment

8. Cloverdale PPUATTS - waiting for IDOT

9. Water Valves - Project is complete final cost was $53,754.60 and $3457.07 for engineering. Will submit for payment. He advised that he has received an email from IDOT district 4 engineer regarding this issue. He would still like to talk with the district engineer to clarify some facts. At this time, they are still advising that this is a city expense.

Engineer Horton advised that the company Midwest Engineer has been acquired by Fehr Graham Engineering & Environmental. While change can sometimes be daunting, I want to assure you that our commitment to delivering exceptional service and meeting your needs remains. Transition will occur over the next several months.

OLD BUSINESS

Lead Service Line Requirement - Superintendent Sutherland reported he has submitted his first report.

SUMMARY

Council Agenda Items - VFW - Land Access Agreement

Tire Purchase

Valve Repair Invoices

Chairperson Actions - None

There being no further business the meeting adjourned at 6:24 p.m.

https://cms9files.revize.com/chillicothe/04.03.24public%20works.pdf