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City of Chillicothe City Council met Jan. 13

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City of Chillicothe Mayor Michael Hughes | City of Chillicothe

City of Chillicothe Mayor Michael Hughes | City of Chillicothe

City of Chillicothe City Council met Jan. 13.

Here are the minutes provided by the council:

The Minutes of the Regular Council Meeting held on December 9, 2024 were presented. Motion Alderperson Jenkins, second Alderperson T. White, that the Council dispense with the reading of the Minutes of the December 9, 2024 Regular Council Meeting and approve the Minutes as presented.

Motion Carried Via Voce vote.

PETITIONS AND COMMUNICATIONS BY THE CLERK:

Clerk Byrnes presented the following Committee and Commission Minutes:

1. Police Commission- 11/19/2024

2. Finance Committee - 12/11/2024

3. Public Safety Committee - 12/3/2024

4. Cemetery & Parks Committee - 12/17/2024

5. Marketing & Tourism Commission - 1/6/2025

6. Public Works Committee - 1/8/2025

Communications by the Clerk:

1. City Budget Report - 12/2024

2. City Collector's Report - 12/2024

3. City Treasurer's Report - 12/2024

4. City Engineer's Report - 1/8/2025

I am in receipt of an application for variance for property located at 1734 N Santa Fe Ave for insufficient parking. A Zoning Board of Appeals hearing date has been set for 1/15/2025 at 5:30 p.m.

I am in receipt of a letter from the Peoria County Clerk's Office regarding the 2025 Statement of Economic Interest. The list has to be committed by Feb 3, 2025 by myself to the county clerk's office. After that date filers that were previously committed to the website will have their statement notification delivered in the method they chose, either by mail or through email. The completed statements are due no later that May 1, 2025 to avoid a penalty. Even if you are vacating your Council or Committee seat in 2025 or have recently filed a statement with your April 1, 2025 election paperwork an Economic Interest Statement will need to be filed for 2025.

Motion Alderperson D. White, second Alderperson Jenkins, that the petitions and communications as presented by Clerk Byrnes be accepted and placed on file.

Motion Carried Via Voce vote.

PETITIONS AND COMMUNICAITONS FROM THE MAYOR AND ALDERPERSONS:

Alderperson Jenkins read a letter addressed to Mayor Hughes from Stephanie Tarr, Peoria City Clerk recognizing Clerk Byrnes Registered Municipal Clerk (RMC) certification awarded by the Municipal Clerks of Illinois. (See attached)

COUNCIL COMMITTEE COMMUNICATION:

Alderperson Connor read a thank you note from Ann Elliott, recipient of the 2024 Traditional Holiday Spirit Award. (See attached). Alderperson and Chairman of Public Safety Committee, Jeff Jenkins informed the Council that he and Mayor Hughes recently had a very productive meeting with the new Fire Chief, Tom Shubert and Assistant Fire Chief Jim Benisch. Assistant Fire Chief Benisch has agreed to be the contact person for property maintenance moving forward for the Public Safety Committee.

ANYONE WITH BUSINESS CONCERNING CITY GOVERNMENT:

None

Motion Alderperson D. White, second Alderperson T. White, that the bills as presented be paid and the payrolls and transfers be approved.

Roll Call Vote was:

Ayes: Bredeman, Connor, Jenkins, Semtner, Sharp, D. White, T. White

Nays: None

Chairman declared motion carried.

MAYOR HUGHES:

Motion Alderperson Jenkins, second Alderperson Bredeman, that the Council accept the resignation of Don White from the Marketing & Tourism Commission effective immediately. Discussion: Alderperson D. White gave a brief explanation for his resignation. (See attached) Roll Call Vote was:

Ayes: Bredeman, Connor, Jenkins, Semtner, Sharp, D. White, T. White

Nays: None

Chairman declared motion carried.

PUBLIC WORKS COMMITTEE:

Motion Alderperson Sharp, second Alderperson D. White, that the Council approve an expenditure of $74,368.08, payable to Tax-Exempt Leasing Corporation, for the third payment for the Vactor truck. Payable from the Road & Bridge Fund.

Roll Call Vote was:

Ayes: Bredeman, Connor, Jenkins, Semtner, Sharp, D. White, T. White

Nays: None

Chairman declared motion carried.

Motion Alderperson Sharp, second Alderperson Bredeman, that the Council approve an expenditure of $8,166.00, payable to Fehr Graham, for the engineering services for the Cloverdale PPUATS project. Payable from the Road & Bridge Fund.

Roll Call Vote was:

Ayes: Bredeman, Connor, Jenkins, Semtner, Sharp, D. White, T. White

Nays: None

Chairman declared motion carried.

Alderperson Sharp, second Alderperson Jenkins, that the Council approve an engineering agreement with Fehr Graham for engineering services for the required bridge inspection to comply with the National Bridge Inspection Program - Bridge Channel Cross-Sections at a cost of $2,409.00 and authorize the Mayor to sign said agreement. Payable from the Road & Bridge Fund.

Roll Call Vote was:

Ayes: Bredeman, Connor, Jenkins, Semtner, Sharp, D. White, T. White

Nays: None

Motion Alderperson Sharp, second Alderperson T. White, that the Council approve an expenditure of $2,022.25, payable to Riverside Chevrolet, for the repair of Public Works truck #25. Payable from the Road & Bridge Fund.

Roll Call Vote was:

Ayes: Bredeman, Connor, Jenkins, Semtner, Sharp, D. White, T. White

Nays: None

HUMAN RESOURCES COMMITTEE:

Update: Performance Review Process - Supervisors

Alderperson and Chairman of Human Resources Committee Patrick Semtner provided a packet to all elected officials as well as a detailed explanation to the Council of the upcoming Performance Review Process for supervisors. (See attached).

FINANCE COMMITTEE:

Motion Alderperson D. White, second Alderperson Bredeman, that the Council approve an expenditure of $300.00, payable to Locis Software Solutions, for the Payroll E-mail module. Payable from the General Fund.

Discussion: Office Manager Passage gave an explanation to the council that this software would allow all City employees to receive their pay stub by personal email, providing more confidentially, less printer use, paper and ink.

Roll Call Vote was:

Ayes: Bredeman, Connor, Jenkins, Semtner, Sharp, D. White, T. White

Nays: None

Motion Alderperson D. White, second Alderperson T. White, that the Council approve an expenditure of $5,735.20, payable to Keach Architectural Design, for the professional services for the City Hall Interior Remodeling. Payable from the TIF Business Fund.

Note: This completes the contract with Keach.

Roll Call Vote was:

Ayes: Bredeman, Connor, Jenkins, Semtner, Sharp, D. White, T. White

Nays: None

Chairman declared motion carried.

Motion Alderperson D. White, second Alderperson Jenkins, that the Council approve an agreement between the City of Chillicothe and Midwest Environmental Consulting Services for Asbestos & Lead Project Design for City Hall at a cost of $2,500.00 and authorize the Mayor to sign said agreement, and further authorize and direct the Mayor, City Engineer, Finance Committee and staff, to take reasonable and prudent actions necessary for bid letting on the project. Payable from TIF Business.

Roll Call Vote was:

Ayes: Bredeman, Connor, Jenkins, Semtner, Sharp, D. White, T. White

Nays: None

Chairman declared motion carried.

Motion Alderperson D. White, second Alderperson Jenkins, that the Council adjourn to Closed Session at 7:26 p.m., for the purchase or lease (buy) real estate 5 ILCS 120/2 (c) (1) and Pending Litigation 5 ILCS 120/2 (c) (11) and allow Attorney Day, Office Manager Passage, ED Director Beadles, Police Chief Cooper and Superintendent Sutherland to attend. Upon returning to Open Session no action will be taken.

Roll Call Vote was:

Ayes: Bredeman, Connor, Jenkins, Semtner, Sharp, D. White, T. White

Nays: None

Chairman declared motion carried.

The Council returned to Open Session at 7:54 p.m.

Motion Alderperson Jenkins, second Alderperson D. White, to adjourn at 7:54 p.m.

Mayor Hughes declared the meeting adjourned.

https://cms9files.revize.com/chillicothe/01.13.2025%20council.pdf

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