The Peoria County Operations Committee met June 27.
Here are the meeting minutes as provided by Peoria County:
Call to Order
Chairman Phelan called the meeting to order at 12:30 p.m.
Approval of Minutes
A motion to approve the executive session minutes of February 22, 2016 and April 4, 2016 and regular session minutes of May 23, 2016 was made by Mr. Salzer and seconded by Mr. Watkins.
The motion carried.
Informational
- New Hire and Vacancy Report
Mr. Phelan asked the status of the Strategic Communications vacancy, and Ms. Musselman advised that staff is in the interview process. Mr. Phelan commented that the County Board encourages elected officials to hold positions open, and he strongly encouraged staff to hold this position open.He added that a determination on filling this position should have been a policy decision by this committee.
- MBE Committee Update
Mr. Rothert advised that Board Member Rachael Parker is working to reconvene the committee with new members, and with a new committee charter.
- Facilities Master Plan
Ms. Musselman directed committee to the report included in the committee packet. There were no questions or comments from the committee.
- Efficiency Study
Ms. Ardapple advised that Strategic Team Building and Critical Thinking session will be held Saturday, July 9, 2016 at Bradley University. She commented that an update on the strategic planning process will be provided at the County Board and Elected Officials Collaborative Committee tomorrow. Additionally, Ms. Ardapple advised that the Efficiency Oversight Committee has attempted to determine a mechanism that would encourage the largest participation for the Strategic Planning process. Consequently, a recommendation has been given to committee chairs to consider holding strategic planning on the dates scheduled for August committee meetings in lieu of the regular meetings.
MEMBERS PRESENT:
Michael Phelan, Chairman; Phillip Salzer - Vice-Chairman, Mary Ardapple, Brad Harding, Stephen Morris. Paul Rosenbohm, William Watkins, Jr.
MEMBERS ABSENT:
Rachael Parker
OTHERS PRESENT:
Mark Rothert, Shauna Musselman - Assistant County Administrators; Steve Giebelhausen - State's Attorney's Office; Andrew Rand - County Board Chairman; Carol Trumpe - County Board Member; Eric Dubrowski - Chief Financial Officer; Carol Van Winkle - Auditor; Steve Sonnemaker - County Clerk; Daniel O'Connell - Facilities Director; Mark Little - Chief Information Officer; Doug Gaa - Sheriff's Office; Gene Huber - Health Department; Bridget Domenighini - PCAPS
Ms. Ardapple advised that Anita Meeker (IT Department) has been asked to build out a report for the end of the collaboration committee term for this year, providing this committee and the Collaborative Committee a net overview of the investment dollars that have been expended in the efficiency study and strategic planning, benchmarked against the efficiencies that are being identified. She noted that for the organization to fully maximize operational shift and continue to seek out efficiencies long-term, she encouraged this committee to champion oversight as to team building going forward in order to institutionalize the efficiency culture.
(Mr. Harding enters meeting.)
- Forgivable Loan from the General Fund to the Risk Management Fund
Mr. Dubrowski advised that a resolution for approval will go before the Budget Subcommittee. He advised that the Risk Management Fund ended 2015 with an approximate $500,000.00 deficit, largely due to water damage to courtrooms and two legal settlements. In presenting several scenarios to address the deficit, he advised that the recommended option is to initiate a forgivable loan from the General Fund to the Risk Management Fund. He commented that if the Risk Management Fund was to improve its financial condition, the loan would be reduced so that it would only cover the amount necessary, with the remaining portion converting to an interfund transfer.
Resolution
- Environmental Health System Services and Support
A motion to approve was made by Mr. Rosenbohm and seconded by Mr. Morris. Mr. Little advised that staff recommends a 3-1/2 year agreement renewal of software hosting, maintenance and support services utilized by the Health Department for environmental health services from Custom Data Processing. He commented that the County Clerk and the Planning and Zoning offices also utilize the application. The motion carried.
Committee Action
- Review of Executive Session Minutes
Mr. Giebelhausen recommended that all session minutes that are currently closed continue to be held closed as the need for confidentiality still exists. A motion to accept the recommendation of the State's Attorney's Office was made by Mr. Salzer and seconded by Mr. Harding. The motion carried.
Discussion
- Customer Service
Ms. Musselman advised that concerns expressed by a developer regarding the Planning & Zoning Department are being reviewed by Administration, and an update will be provided upon completion of that review.
A motion to go into executive session to discuss Labor Relations was made by Mr. Watkins and seconded by Ms. Ardapple. The motion carried.
EXECUTIVE SESSION
Regular session resumed upon a motion by Ms. Ardapple and second by Mr. Rosenbohm.
Miscellaneous
Mr. Phelan advised that this committee, in its capacity as hearing administrator, will resume deliberations on the Penn appeal on Thursday, June 30 at 12:30 p.m.
Adjournment
The meeting was adjourned by Chairman Phelan at 1:09 p.m.
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